Electronic Document Guidelines
Electronic Document Guidelines
Nambucca Shire Council accepts development and related applications as one complete set of paper documents or as one complete set of electronic documents. If you wish to lodge a development or related application electronically, please do so via Council’s Lodgement Portal, which can be found here. Please only lodge an electronic set of documents if you can comply with Council’s standards as listed below.
Click on the topics below to obtain more information.
Why does Council require electronic documents?
The provision of electronic documents provides for a more efficient lodgement process, increases the availability of information to enable processes to occur concurrently, reduces paper handling and enables electronic distribution to Council assessment staff and other external agencies that may be involved in the evaluation of the application.
Are electronic documents lodged with Council available for public viewing?
From1st July 2010 the Government Information (Public Access) Act 2009 (known as the GIPA Act) replaced the existing Freedom of Information Act 1989. The GIPA Act created new rights to information that are designed to meet community expectations of more open and transparent government. Routine and proactive release of information will be made available on Council's website free of charge in accordance with Council's obligations under the GIPA Act.
Electronic file standards
When preparing electronic documents for submitting with your application please ensure your files meet the following requirements:
- PDF File Format: all documents, plans and application forms must be supplied as PDF files in unprotected PDF/A format.
- Documents: must be A4 formatted and optimised for minimum size (online publishing). Files larger than 10Mb should be broken up into logical parts and supplied as separate files.
- Plans: must be to scale and rotated to landscape. It is requested that plans are drawn to a scale of 1:100 at A3 landscape size. If this is not possible then alternative scaling needs to be clearly marked and the original sheet size (e.g. A1) must be separately stated. All black and white plans are to be at a resolution of 400 dpi. Coloured plans may be at a lower resolution. It is preferred that the plans are able to be printed to scale at A3 landscape.
- PDF Settings: security settings must not be applied to documents.
- File Names: file naming conventions apply to all electronic documents, including plans and application forms. Please see below.
- Accuracy: electronic documents must be exact reproductions of the associated hard copies.
- Multi-page Documents: Multi-page documents are to be provided as a single document and have bookmarks for each section.
- Photos/Photomontages: Photos must be provided as jpeg files.
- Method of Lodgement: All electronic applications must be logged via Council's Electronic Lodgement Portal, which can be found here
Electronic file name conventions
File naming conventions apply to all digital copies of documents submitted. File names are to match the document requirements listed in the relevant checklist. Please follow exactly the listing requirements as shown in the below samples (i.e. DA Number or address of the development site followed by the title of the plan or document).
Development Applications
- (DA number or address of property) - Development Application Form Part A (or Part B).pdf
- (DA number or address of property) - Neighbourhood Notification Plans.pdf
- (DA number or address of property) - Development Application Plans
- (DA number or address of property) – Waste Management Plan
- (DA number or address of property) - Stormwater Concept Plan.pdf
- (DA number or address of property) - Statement of Environmental Effects.pdf
Section 4.55 Modifications
- (DA number or address of property) - Section 4.55 Development Application Form.pdf
- (DA number or address of property) - Section 4.55 Neighbourhood Notification Plans.pdf
- (DA number or address of property) – Modified Development Plans
- (DA number or address of property) – Waste Management Plan
- (DA number or address of property) - Stormwater Concept Plan.pdf
Frequently Asked Questions
Click here to download the FAQ for Nambucca Shire Council's electronic document requirements.
