NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

TEWINGA COMMUNITY CENTRE

AGENDA ITEMS

12 May 2016

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

Our Values in Delivery

·                Effective leadership

·                Strategic direction

·                Sustainability of infrastructure and assets

·                Community involvement and enhancement through partnerships with Council

·                Enhancement and protection of the environment

·                Maximising business and employment opportunities through promotion of economic development

·                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·                Actively pursuing resource sharing opportunities

 

Council Meetings:  Overview and Proceedings

 

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting.  Both meetings commence at 5.30 pm.  Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

 

How can a Member of the Public Speak at a Council Meeting?

 

1        Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.  Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.  The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.  Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item. 

 

2        Public forum address regarding matters not on the meeting agenda:

 

Nambucca Shire Council believes that the opportunity for any person to address the Council in relation to any matter which concerns them is an important demonstration of local democracy and our values.  Accordingly Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

In relation to regulatory or enforcement matters it needs to be understood that the Council has certain legal obligations which will generally prevent the Council from providing an immediate response to any concerns or grievances which may be raised in the public forum.  In particular the Council has to provide procedural fairness and consider all relevant information.  Generally this cannot be done with matters which have come direct to Council via the public forum.  So the fact that the Council may not immediately agree to the representations and seek a report instead should not be taken to indicate disagreement or disinterest.

 

In the public forum speakers should address issues and refrain from making personal attacks or derogatory remarks.  You must treat others with respect at all times.

 

Meeting Agenda

 

These are available Council’s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 12 May 2016 AT TEWINGA COMMUNITY CENTRE

 

Acknowledgement of Country            (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES —

Ordinary Council Meeting - 28 April 2016...................................................................................... 6

5        NOTICES OF MOTION  

6        PUBLIC FORUM AND DELEGATIONS  

i)           Mr Stephen Ryan, President Committee of Management and President 2NVR

                   a. Speed limits and safety on Rodeo Drive in the vicinity of Tewinga Community Hall.

b. Signage on bus shelter and road sign advising proximity of the station

c. Council assistance with replanting of Tewinga site with native trees to replace Camphor Laurels.

d. Request for provision of two (2) concrete slabs for picnic tables. Superstructure to be constructed by Macksville Men's Shed.

 

7        ASKING OF QUESTIONS WITH NOTICE   

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports.................................................................................... 12

9.2     Visitor Information Centre - Future Options....................................................................... 18

9.3     Draft Section 94A Developer Contributions Plan for Approval........................................... 29

9.4     Outstanding Item - Investigation into opportunities to assist in the management of the Council reserve being Lot 40 DP711098  (Kingsworth Estate Lake Reserve)............................................... 31

9.5     Outstanding DAs greater than 12 months OR where submissions received - 21 April 2016 - 5 May 2016..................................................................................................................................... 33

9.6     DA2004/250/01 12 Lot subdivision and Lapsed Contribution Agreement Owner - V Edgehill 37

9.7     2016 April - Received Development Applications and Complying Development Applications 40

9.8     2016 April - Approved Construction Certificates and Complying Development Certificates. 43

10      Assistant General Manager Corporate Services Report

10.1   Draft Operational Plan and Long Term Financial Plan........................................................ 48

10.2   Investment Report To 29 February 2016 .......................................................................... 52

10.3   Schedule of Council Public Meetings............................................................................... 57

11      Assistant General Manager Engineering Services Report

11.1   Request for interest free loan by the Gordon Park Tennis Committee of Management ....... 58

11.2   Bowra Dam -  Request to Amend the Operating Licence .................................................. 65     

 

 

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·         It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·         Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·         Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·         Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 


NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 28 April 2016

The following document is the minutes of the Ordinary Council meeting held 28 April 2016.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on Thursday 12 May 2016 and therefore subject to change.  Please refer to the minutes of 12 May 2016 for confirmation.

 

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth (arrived 5.55 pm)

Cr Brian Finlayson

Cr Bob Morrison

Cr Anne Smyth

Cr Elaine South

 

 

ALSO PRESENT

 

Scott Norman (Acting General Manager)

Paul Gallagher (AGM Engineering Services)

Monika Schuhmacher (Minute Secretary)

 

 

 

APOLOGIES

 

Cr Kim MacDonald

Cr Paula Flack

Michael Coulter (General Manager)

 

 

PRAYER

 

Rev Ross Duncan from the Anglican Church offered a prayer on behalf of the Nambucca Minister's Association.

 

 

DISCLOSURE OF INTEREST

 

Councillor B Morrison declared a non-pecuniary significant conflict of interest in Item 10.1 Donations Program (Section 356) 2016/2017 - Applications for Approval under the Local Government Act as Cr Morrison is a member of the Lions Club of Nambucca Heads.  Cr Morrison holds no Executive position in the Club and is not involved in any decision making committees. 

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 14 April 2016

 

184/16 RESOLVED:        (Smyth/South)

 

That the minutes of the Ordinary Council Meeting of 14 April 2016 be confirmed.


 

 

DELEGATIONS

 

RESOLVED:

 

That the following delegations be heard:

 

9.3     Gordon Park Tennis Centre Committee of Management  - Request for Reimbursement of DA fees totalling $1445.95 - DA2016/35

          i)         Mr John Tait, Treasurer Gordon Park Tennis Club Committee of Management

 

10.2   Customer Satisfaction Survey March 2016

          i)       Mr James Parker, Jetty Research


 

Mr John Tait addressed Council (to prepared notes which are on file SF25) making the following points:

·    Could build a new Club House in about 8 years but with an interest free loan from Council of $70,000 Club House could be built by 2017

 

ITEM 9.3      SF25                  280416      Gordon Park Tennis Centre Committee of Management  - Request for Reimbursement of DA fees totalling $1445.95 - DA2016/35

185/16 RESOLVED:        (Finlayson/Morrison)

 

That Gordon Park Tennis Club Committee of Management be advised that Council can only reimburse the fees in part, as the budget will only allow for a reimbursement amount of $1000 in this financial year.


 

 

ITEM 11.7    SF25                  280416      Request for Interest free Loan by the Gordon Park Tennis Committee of Management

186/16 RESOLVED:        (Finlayson/South)

 

That this item be deferred until the Council meeting on 12 May 2016.


 

 

DELEGATIONS continued

 

Mr James Parker provided a PowerPoint presentation to Council detailing the results of the latest Customer Satisfaction Survey.

 

ITEM 10.2    SF2211              280416      Customer Satisfaction Survey March 2016

187/16 RESOLVED:        (Finlayson/Smyth)

 

That the report be received and Mr James Parker be thanked for his presentation.


 

 

ASKING OF QUESTIONS WITH NOTICE

 

There were no questions with notice.

 

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no questions for Closed Meeting where due notice has been received.

 

 

General Manager Report

 

ITEM 9.1      SF959                280416      Outstanding Actions and Reports

188/16 RESOLVED:        (Smyth/Finlayson)

 

That the list of outstanding actions and reports be noted and received for information by Council.


 


 

ITEM 9.2      SF2173              280416      Outstanding DAs greater than 12 months OR where submissions received - 6 April 2016 - 19  April 2016

189/16 RESOLVED:        (Finlayson/Ainsworth)

 

That the information be noted by Council.


 

Item 9.3 was dealt with under Delegations.

 

 

ITEM 9.4      SF1148              280416      Council Ranger's Report March 2016

190/16 RESOLVED:        (Finlayson/Morrison)

 

That Council’s Ranger’s report for March 2016 be received and noted by Council.


 

 

ITEM 9.5      SF1963              280416      Impact of Transfer of Public Housing Properities to NGO's

191/16 RESOLVED:        (Ainsworth/South)

 

1        That Council make representations to the Minister for Local Government, the Hon. Paul Toole, in relation to its concerns about the transfer of public housing from Housing NSW to various non-government organisations and the substantial loss of rate income which will flow from such transfers.  Further that the Minister be requested to take these concerns into consideration when responding to the  Review of the Local Government Rating System.

 

2        That Local Government NSW and the Premier be informed of these representations.

 

3        That Council make a submission to IPART in regard to the Issues Paper for its Review of the Local Government Rating System, seeking to have the impact of transfer of public housing from Housing NSW to various non-government organisations and the loss of rate income which will flow from such transfers included in the review.


 

 

ITEM 9.6      SF2025              280416      Review of the Local Government Rating System.

192/16 RESOLVED:        (Finlayson/Ainsworth)

 

That Council make a submission to IPART based on the issues raised in the discussions in the report.


 

 

 

Assistant General Manager Corporate Services Report

 

ITEM 10.1    SF25                  280416      Donations Program (Section 356) 2016/2017 - Applications for Approval

193/16 RESOLVED:        (Finlayson/Ainsworth)

 

1          That Council provides reduced donations for all eligible applicants in proportion to the available budget.

 

2          Approves applications for a waste waiver from the charitable organisations of Anglican Parish Opportunity Shop in Macksville, Salvation Army Community Welfare Centre,  Nambucca Valley Phoenix, Nambucca Valley Christian Life Centre – Care n Wear and Nambucca Heads Mens Shed. Also approve applications from Camp Quality Opportunity Shop (received 11/04/2016) and Anglican Op Shop, Nambucca Heads (received 12/04/2016);

 

3          Approves applications for a waste waiver, and provision of services, for one-off events/regular events being: bi-monthly markets and Carols at Valla Reserve (Valla Beach Community Association); Christmas Carols at Macksville Park (Salvation Army); Lions Annual Fair at Valla Hall (Lions Club of Valla); Nambucca River Festival (Rotary Club of Macksville); and Macksville Gift (Macksville Athletics Club Inc).


 

 

ITEM 10.3    SF251                280416      Schedule of Council Public Meetings

194/16 RESOLVED:        (Ainsworth/Finlayson)

 

That the schedule of dates for public Council meetings be noted and received for information by Council.


 

 

Assistant General Manager Engineering Services Report

 

ITEM 11.1    SF85                  280416      Minutes of the NSW Rural Fire Service Liaison Committee – 10 February 2016

195/16 RESOLVED:        (Ainsworth/South)

 

That Council receive, note the report and endorse the minutes for the RFS Liaison Committee Meeting Service Level Agreement - 2015/16 held on Wednesday 10 February 2016.

 


 

 

ITEM 11.2    SF1676              280416      Capital Works Report - March 2016

196/16 RESOLVED:        (Ainsworth/Finlayson)

 

1        That the Capital Works Report for the third quarter of the 2015/16 financial ending 31 March 2016 be received and noted.

 

2        That the anticipated carryover works be noted and revotes confirmed at the June Capital Works Program for the fourth quarter.


 

 

ITEM 11.3    SF825                280416      Retention of Plant 5138 Isuzu Tipping Truck and Conversion to a Water Cart

197/16 RESOLVED:        (Ainsworth/Finlayson)

 

That Council replace plant 5138 Isuzu tipping truck in the 2016/2017 in accordance with the plant replacement schedule and instead of disposing of the truck by trade or private sale retain the old truck Plant No.5138 to convert it into a permanent water cart.


 

 

ITEM 11.4    SF102                280416      Overall Plan for the Parking of Bicycles

198/16 RESOLVED:        (Finlayson/Ainsworth)

 

1        That Council adopt the contents of the report and commence consultation with the Chambers of Commerce, the bicycle clubs and business owners in the Macksville, Nambucca Heads and Bowraville CBD areas for appropriate locations to install bicycle parking facilities.

 

2        That subject to available funding, Council introduces a program for the installation of multiple bicycle parking facilities within the various reserves across the Shire commencing along the foreshores and high use areas.

 

3        That Council include the requirements for bicycle parking within new developments through the development assessment process with larger developments to provide opportunities for transport access or cycleway provision.

 

4        That Council encourage commercial facilities on private land and other Government service providers to install secure long term bicycle parking facilities at locations such as; train stations, schools, shopping centre and industrial estates.


 

 

ITEM 11.5    SF453                280416      Waste Management Quarterly Report January - March 2016

199/16 RESOLVED:        (Finlayson/Ainsworth)

 

1        That Council receive and note the information provided in the Waste Management Quarterly Report for the third quarter of the financial period 1 January – 31 March 2016.

 

2        That Council receive a quarterly update on the progress and take up on the trial of the voucher system through the Waste Management Quarterly Reporting.  And that Council receive a report on the number and nature of complaints regarding the discontinuing the bulky goods pickup service.

 

200/16 Resolved:        (Ainsworth/Finlayson)

 

3        That Council write to State Government advising that the cost of disposing asbestos imposed by the State Government acts as a significant disincentive to the proper disposal of this dangerous waste.


 

 

Assistant General Manager Engineering Services Report – LATE

 

ITEM 11.6    RF275                280416      Feasibility Report Bowraville Bellingen Road Access Fire Trail update

201/16 RESOLVED:        (Ainsworth/South)

 

That Council receive and note the Feasibility Investigation Report, progress of work and the implications of the RMS proposal.


 

Item 11.7 was dealt with under Delegations where it was resolved that the item be deferred to the next Council meeting.


 

    

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

 

Resolved:          (Ainsworth/Finlayson)

 

1        That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

 

2        That Council move into Closed Meeting to discuss the matters for the reason(s) listed below.

 

Reason reports are in Closed Meeting:


 

 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    SF2089              280416      Business Investment Inquiry - Valla Urban Growth Area

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

 

 

CLOSED MEETING

 

The Ordinary Council Meeting's Meeting IN CLOSED MEETING commenced at 7.40 pm.

 


 

 

RESUME IN OPEN MEETING

 

Resolved:          (Finlayson/Ainsworth)

 

That Ordinary Council Meeting resume in Open Meeting.  The Ordinary Council Meeting resumed IN OPEN MEETING at 8.10 pm.

 

 

 

FROM COUNCIL IN CLOSED MEETING

 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    SF2089              280416      Business Investment Inquiry - Valla Urban Growth Area

202/16 RESOLVED:        (Ainsworth/South)

 

1        That Council note the progress of the business investment inquiry in the Valla Urban Growth Area.

 

2        That Council prepare a draft development control plan to allow the 8 hectares of land the subject of the investment inquiry to be subdivided (excised) from Lot 2 DP 1173066.


 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 8.15 pm. 

 

Confirmed and signed by the Mayor on 12 May 2016.

 

 

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)

 

          


Ordinary Council Meeting                                                                                                     12 May 2016

General Manager

ITEM 9.1      SF959              120516         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

 

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

 

MARCH 2011

1

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

GM

The draft Floodplain Risk Management Plan has been circulated to Councillors and the Estuary Committee.

 

Council has received a preliminary draft of the flood Risk Management Study and Plan which is presently being reviewed. The report will be distributed to Council and the Nambucca Rivers Creeks and Coastline Management Committee after this review is complete.

 

Council staff and OEH are reviewing the draft.  The draft requires further work before it can be circulated to the Estuary Committee and Councillors.

 

JULY 2011

2

SF1031

21/7/11

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

The project is awaiting the completion of the floodplain risk management matrix.

 

Council has received a preliminary draft of the flood Risk Management Study and Plan which is presently being reviewed. The report will be distributed to Council and the Nambucca Rivers Creeks and Coastline Management Committee after this review is complete.

 

Council staff are still in the process of reviewing the draft document

 

AUGUST 2013

 

3

SF1031

14/08/13

That the tree policy be again presented after Councillors have had sufficient time to comment on the amendments presented by Councillors and in view of the previous motion of Council, namely “Tree Removal” (SF629) containing the 6D principles.

 

 

AGMES

Report in September 2013.

Deferred to October 2013.

At the request of Cr Morrison this item has been deferred to the first meeting in November 2013.

Cr Morrison has provided information to the Manager Civil Works who will draft a report to the December Council meeting.

Staff on leave during December – deferred until February 2014.

Deferred until April – Staff dealing with landslips.

Deferred until May 2014

Deferred until June 2014

Deferred until September 2014 and a report will be prepared on the outcome of the meeting.

Policy has been redrafted and a new operations procedures manual developed. A memo with the updated policy and procedures will be provided to Councillors for comment at the end of December

Deferred with staff on leave - Guidelines and tree assessment form developed and now being trialled for tree assessment with the Policy and guideline review to be presented to Council for comment after trial – anticipate April.

Deferred until September after the budget, restructure and staffing levels settle.

Provided to Councillors on 29 October for comment.

Not provided to Councillors on 29 October - now propose to provide to Councillors mid December 2015 for comment. 

 

Deferred whilst trialling the International Society of Arboriculture, Tree Hazard Evaluation form which is intended to replace the tree inspection form within the policy. The policy in its present form has shown some issues pertaining to property owners wanting healthy trees removed citing the criteria in the policy, the new form provides greater transparency and clarity   

 

 

DECEMBER 2013

 

4

SF1842

11/12/13

That if Council and IPART support a rate increase above rate pegging, Council provide a quarterly report either through a media release or its rates newsletter to confirm to ratepayers that the additional funds are being spent on roads and bridges as indicated in our community consultation.

 

GM

The first quarterly report would be the rates newsletter to be distributed with the 2014/2015 rates notice.

Report produced.

Media release issued before 13 November Council meeting.

Second media release issued 20 May 2015.

 

Third media release issued 30 November 2015.

 

MARCH 2015

 

5

SF841

12/03/15

Council make representations to the Member for Oxley, both pre and post 28 March 2015, for their support for the proposition that the bridges and major culvert structures which are located on the existing Pacific Highway through the Nambucca Valley should remain State assets and not be handed over to Council.

 

GM

Letter written w/e 20/3/2015.

As at June 2015 arrangements are being made for a consultant to assist Council staff in investigating the liability associated with the proposed handover of the existing Pacific Highway to Council.  Data provided by the RMS needs to be reviewed as well as a physical inspection of the road and bridge assets.

Mayor and GM met with the Member for Oxley on 18 September 2015.  Details of Council’s previous submissions forwarded to the Member for Oxley with a request that she make representations on behalf of Council.

 

The early estimates of annual depreciation for the northern section of the Pacific Hwy (Nambucca Heads to Oyster Creek) assets are proposed to be transferred is approximately $1million per annum. 

 

 

AUGUST 2015

 

6

PRF72

13/08/15

Council investigate opportunities to assist in the management of the (Kingsworth Lake) reserve and the matter be reported back to Council in 6 months.

 

GM

Report in February 2016.

 

Deferred due to workload of Coordinator Strategic Planning and Natural Resources.

 

Matter has been discussed and no opportunities identified.  Will be reported to Council in the next month.

 

 

7

SF674

13/08/15

Council write to the appropriate Minister drawing attention to the history of the matter (negotiations to extend Council’s Waste Depot) and particularly Council’s investment in studies made in good faith as well as the importance of the facility to the growth and security of our local community.

 

AGMES

Letter to be drafted to appropriate Minister.

Letter sent week ending 30 September 2015.

Nil response from the Minister to date, another letter sent 3 December 2015.

 

Response received from Minister and report to a meeting in March 2016.

 

Minister referred staff to Forests and a meeting is being organised with Forests NSW in May 2016 for further discussion with a report to be presented to Council afterwards

 

 

SEPTEMBER 2015

 

8

Q17/2015

24/09/15

That Council receive a further report and briefing from Greg Powter Consulting once an independent assessment has been completed (re the Pacific Highway Assets Handover)

AGMES

Council briefing planned for April 2016

Consultants engaged. RMS reviewing data supply.

Still being assessed; report not complete; briefing now scheduled for 28 April 2016.

Consult not available for 28 April, will report to the 26 May 2016 meeting. 

 

OCTOBER 2014

 

9

SF95

15/10/15

Following the 6 month trial period of nose-to-kerb parking arrangements in River Street adjacent to the river bank, that Council receive a further report on the outcome of the trial period.

 

AGMES

Report late 2016

 

10

DA2015/

191

 

29/10/15

That Council take action regarding the unapproved shipping container at 21 George Street, Bowraville.

 

GM

Notice of Intention to Serve an Order has been issued (was issued prior to the Council meeting on 29/10/15).

Letter sent.10 February 2016.

 

The number of cats was reduced to an acceptable number but an inspection in January indicated that breeding cages were being used.  A notice of intention to serve an order will be served.

 

Discussed with staff on 6/4/2016.  Final warning to be provided to lodge a DA or receive a fine for undertaking development without consent.

 

 

11

SF1031

29/10/15

That the General Manager follow up the question of the appropriate number of companion animals at 21 George Street, Bowraville, and the requirement for a DA for the shipping container.

 

GM

Inspection being arranged.  Report to Council in late November/early December.  Proposed to report to second meeting in January 2016.

 

A letter has been sent requiring the lodgement of a DA for the continued use of the container.

 

NOVEMBER 2015

 

12

SF2068

12/11/15

Council receive a future report on the preferred treatment options & procurement process to gain the most economical outcome for the recycled water scheme at the Bowraville STP.

 

AGMES

Report in 2016

 

13

SF1855

26/11/15

That Council receive a report regarding any options for traffic lights at River Street and Cooper Street following the completion of the Macksville by-pass.

 

GM

Report late 2017

 

JANUARY 2016

 

14

SF996

28/1/16

Council review its Compliance, Enforcement and Prosecution Policy based on the NSW Ombudsman 2015 Enforcement Guidelines for Councils

 

GM

Report March 2016

 

Preparation of Policy underway.

 

Will be reported to Council in May 2016.

 

FEBRUARY 2016

 

15

SF2183

11/2/16

That the Notice of Motion concerning climate change be deferred to the first Council meeting in April 2016.

 

GM

List for Council meeting on 14 April 2016

List for Council meeting on 26 May 2016

 

16

SF848

11/2/16

That the customer’s progress in reducing the outstanding balance on their water account be reviewed in July 2016 in a report to Council.

 

AGMCS

List for a meeting in July 2016

 

17

DA2014/198

25/2/16

Modification to development consent - to connect Old Coast Road to Florence Wilmont Drive.

 

GM

Deferred at Council’s meeting of 17 March 2016 to enable assessment of trees requiring removal from the road alignment.  Applicant advised & now awaiting additional information.

Will be reported to meeting of 26 May 2016.

 

 

MARCH 2016

 

18

SF929

17/3/16

Council staff report back on NVTA suggestions and any other suggestions (re VIC at Highway Service Centre) and approach Bellingen Shire Council to determine their interest.

 

GM

Report in April 2016

Report in May 2016

 

19

LF7116

31/3/16

That Council receive a report from the Engineer on options for improving water flow through the property (8 Loftus Lane) and the costs of those options.

 

AGMES

Report to June meeting following of assessment by design staff.

 

A report will be prepared for July after a catchment assessment is undertaken by design staff as there a number of design priorities for Council’s capital works program.

 

 

APRIL 2016

 

20

SF1540

14/4/16

That Council apply to RMS through the Local Government Road Safety Program to have the speed limit from the railway bridge to the western side of Kuta Ave on Valla Beach Road reduced to 40kph.

 

AGMES

Letter drafted

 

21

SF2183

14/4/16

That Council includes an annual Sustainable Energy Use and Climate Change Adaptation Program budget in its Environment Levy Program and considers appropriate project opportunities when it considers the draft 2016/17 Environment Levy Program and Budget.

GM

Proposals to be included in the 2016-17 Budget papers

 

22

SF453

14/4/16

That there be a report on the cost of Council providing the bulky goods pick up once or twice a year plus a comment on the voucher system which is being trialled. 

 

AGMES

Will be included in next quarterly waste services report

 

23

SF848

14/4/16

That there be a report to Council on the review of ratepayers with large sewer access charges.

 

AGMCS

AGMES

Review commenced

 

24

SF90

14/4/16

That Council write to the Nambucca Heads & Valla Beach Chamber of Commerce & Industry Inc and advise of Council’s decision to retain rear-to-kerb parking in Bowra St, Nambucca Heads and advise them if they would consider a survey of members to assess interest in a trial of nose-to-kerb parking.

 

AGMES

Letter sent

 

25

SF1963

28/4/16

Council make representations to the Minister for LG in relation to concerns about the transfer of public housing to various NGO’s and the loss of rate income.

 

AGMCS

Letter sent 6/05/16

 

26

SF1963

28/4/16

Council make a submission to IPART in regard to the Issues Paper for its review of the LG rating system (incorporating the impact of transfer of public housing to NGO’s).

 

AGMCS

Submission lodged 2/05/2016

 

27

SF453

28/4/16

Council write to the State Government advising that the cost of disposing asbestos imposed by the State Government acts as a significant disincentive to the proper disposal of this dangerous waste.

 

AGMES

 

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting                                                                                                     12 May 2016

General Manager's Report

ITEM 9.2      SF929              120516         Visitor Information Centre - Future Options

 

AUTHOR/ENQUIRIES:    Coral Hutchinson, Manager Community Development         

 

Summary:

 

This report is in response to the following Council decisions from its meeting on 17 March 2016:

 

1.   That the Nambucca Valley Tourism Association be requested to advise Council whether or not they seek to lease space or support the leasing of space by Council within the proposed Highway Service Centre at the new Nambucca Heads interchange and if so the area required, noting that any financial support from Council would need to come from the existing tourism and area promotion expenditure which is $153,500.00 in 2015/16 and otherwise fully committed to operating the existing visitor information centre and undertaking marketing.

 

2.   That Council receive the information from the Nambucca Valley Tourism Association and that staff report back to Council so it can consider the Association’s suggestions and any other suggestions from Council staff and that Council approach Bellingen Shire Council to determine their potential interest.

 

Options for a future service model are:

 

·      An outlet at the new BP Travel Centre (Highway Service Centre)

·      An outlet at BPTC plus a co-located facility

·      Council doesn’t operate a Visitor Information Centre

 

Other considerations are having a more strategic focus and getting the most out of the tourism budget.

 

 

 

Recommendation:

 

1        That Council call for Expressions of Interest to rent or lease the existing Visitor Information Centre.

 

2        That Council continue to pursue a visitor information outlet at the BP Travel Centre, including investigation of the viability of a no-cost option.

 

3        That, should a staffed visitor information outlet be favoured at the Travel Centre, Council seek Expressions of Interest from organisations interested in operating it.

 

4        That the Tourism Co-ordinator be permanently based at the Council Administration Centre to allow for an increased strategic focus. 

 

5        That Council make a formal application to the Tourist Attraction Signposting Assessment Committee for the old Pacific Highway (Giinagay Way) to become a Tourist Drive.

 

 

OPTIONS:

 

Council has the option of not endorsing the recommendation/s or making additional or alternative resolutions.

 

 

DISCUSSION:

 

This report mostly deals with Resolution 2 from 17 March as Council largely has NVTA’s views on a space at the Highway Service Centre via an address to the March meeting by NVTA President David Banks which supported a presence at the Travel Centre.  Mr Banks presentation is attached; however the NVTAs stance is summarised as follows: 

 

·      Face-to-face information service delivery has to be maintained;

·   Council leases the current Visitor Information Centre (VIC) as a café with a Level 3 Visitor Information Centre included;

·      Rent space for a VIC at the New Highway Centre, shared with Bellingen;

·      Count NVTA’s 25% membership contribution into calculations, currently around $3,000 per annum;

·   Place the Tourism Co-ordinator in Macksville at the Council Administration Centre to operate from there; and

·   Make the towns of Nambucca Heads and Macksville shine in their best light after Highway upgrade completion by signage and Tourist Drive inclusion.

 

VISITOR CENTRES – BIG PICTURE

 

Council may be aware that across Local Government and the tourism industry more generally, the discussion about the future of physical visitor information centres continues.  Common themes regarding Visitor Centres from the recent annual tourism conference included:

 

·      Foot-traffic to VICs is declining: VICs are becoming less pivotal to tourism industry success.

·      The future is Technology, not Walk-ins as people move to self-curated flexible travel.

·      The need to move from Visitor “Centres” to Visitor “Services”.

·   Co-location of visitor information with other areas of Council eg Ulladulla (Library, Civic Centre) or Bingara (Theatre, Café, Museum).

 

For Nambucca Shire Council, the discussion is driven by industry change AND the relocation of the Pacific Highway.

 

LEASING SPACE AT THE HIGHWAY SERVICE CENTRE

 

There appears to be industry and community support for a presence at the new Highway Service Centre, however the required space therefore cost, length of tenancy and content could vary widely.

 

As reported to Council on 17 March 2016, a likely rent on 66m2 is somewhere between $30,000 and $50,000 per annum.  Council staff have now had further discussions with BP and Rebekah Leeson, Travel Centre Tenancy Relationship Co-ordinator has advised that BP has no problem with a modified size of visitor information space to say 10 to 15 square metres, along the lines of the Burpengary Qld site.  Rent is likely to be between $5,000 and $10,000 per annum.  BP would be happy to look at a shorter lease period eg 5 years with an option of 5.  It is not too much of an issue to have a smaller footprint at the Travel Centre – a volunteer-run kiosk-type is OK with them. At the moment BP is looking at how it would configure the remaining space and will then get back to Council with an offer.

 

Also, it is understood that some time ago the NSW Roads and Maritime Services told Council that it would make provision in the service centre for an information display at no cost.  If this is likely, then it also needs to be considered as an option.  Unfortunately this could not be confirmed at the time of finalising this report.

 

STRENGTHS

WEAKNESSES

OPPORTUNITIES

THREATS

Volume of passing people and vehicle traffic

 

Future costs can be confidently predicted if built into a lease

 

Would be associated with a strong brand ie BP

 

Travel Centre style encourages travellers to linger and have a quality break

 

Location with other services (increased security)

 

Increased vibrancy from the location.

Located out of town

 

Location means that promotion and enquiries tend to be north focussed

 

 

Council now owns the VIC and therefore could lease it to offset other models of delivery

 

To introduce passing motorists to Nambucca Heads as a destination

 

Will be  more centrally located with growth to the west and north of Nambucca Heads

 

Could operate with well trained volunteers and redirect current paid staff to marketing

 

Referrals to the site by BP staff

 

Acts as a community information point for travellers

The way people are accessing information is less reliant on physical contact

 

Increasing tourism “apps” for access to information

 

Trying to provide too broad a range of services eg information, retailing, bookings.

 

Volunteers may not support the change.

 

Now to consider possible partnerships and whether Council is directly involved in a physical information centre or service at all. 

 

Both Bellingen and Coffs Harbour (and to some extent Armidale Dumaresq) recognise the value of a physical presence at the new travel centre given its location as a gateway to Coffs Coast and the link to the New England.  Having said that, it is safe to say that neither Coffs Harbour nor Bellingen are interested in anything long-term; a 20-year lease is out of the question.  Further, should there be a presence at the BPTC at no cost then everyone would be on board.  Bellingen is also considering its options for the Urunga VIC which include selling the building, co-locating with Urunga Library or with a private operator.  Coffs Harbour is also undertaking a review of the way it delivers visitor information, including the possibility of numerous locations within the community rather than just one central point.

 

Should the three Councils decide to lease premises, finding the right focus or balance in tourism promotion might prove to be a significant logistical challenge as each local area would want a say in how it is to be represented and what is delivered from the site.  Setting up a new framework which is equally representing each body eg a business unit from the 3 Councils, or by placing this kind of enterprise with the Regional Joint Organisation of the future, may be options; however it is too soon to determine this.  So this approach is not recommended. 

 

Locally, (the) Nambucca Valley Arts and Craft Incorporated has written to Council expressing interest in having a presence if the Information Centre is located at the BPTC.  There are numerous examples of Information Centres and Art/Craft being delivered from the same premises eg St George, Queensland.  Currently NVAC Inc rent a space at the Plaza Shopping Centre.  This may be an alternative or better location, however, this would be a business decision for the organisation. 

 

From a more strategic level, there is nothing in Council’s strategic plans or mandate which requires it to directly operate a tourist information centre.  Council’s future priorities for tourism are likely to be in marketing and upgrades to infrastructure eg lookouts.  It is also noted that a visitor centre is only part of servicing visitors’ needs.

 

Conclusion:  Continue to negotiate space at the BP Travel Centre, including exploring the concept of a no-cost presence; also call for Expressions of Interest from organisations which would utilise the space and provide tourism information. 

 

LEASING CURRENT VIC

 

For the record the current VIC is owned by Nambucca Shire Council and is located at 57 Riverside Drive Nambucca Heads on land which is zoned B4 – Mixed Use.  The property has a riverside, high-profile location and is classified “operational”.

 

There are no uses permissible without consent, however following uses are permitted with development consent:

 

Boarding houses; Child care centres; Commercial premises; Community facilities; Educational establishments; Entertainment facilities; Function centres; Home industries; Hotel or motel accommodation; Information and education facilities; Light industries; Medical centres; Passenger transport facilities; Recreation facilities (indoor); Registered clubs; Residential accommodation; Respite day care centres; Restricted premises; Roads; Seniors housing; Shop top housing; Tourist and visitor accommodation; Any other development not specifically prohibited.

 

The building is in good condition and a program of building maintenance is almost completed with replacement of the timber deck scheduled prior to 30 June 2016. It comprises:

 

·      General Floor area of approximately 35m2

·      1 small store room (3.7 m2) with built-in shelving

·      Timber deck (14m2)

·      Office (5.5m2)

·      Small kitchenette

·      2 accessible unisex toilets

·      1 staff toilet

·      Undercover paved area with seating and public telephone

·      Room for estimated 20 average car parks

 

A small car park, jetty, inter-state bus stop, National Parks information board and walkway/cycle way surround the building.

 

Estimated rental is $250 to $300 per week ($13,000 to $15,600 pa).

 

The following table is a breakdown of operating expenses under the different scenarios:

 

Expenditure Items

Timing

Council operated

Under Lease

Fire Extinguishers

Inspect 6-monthly

 $                    250

 $               250

Inspection, Testing and Remediation of Appliances

Compliance with Australian Standards

 $                    250

 $               250

Air Conditioner Servicing

3-Monthly service

 $                    500

 $               500

Pest Inspection

Annual

 $                    250

 $               250

Garbage Collection

Annual

 $                    527

 $               527

Land and Water Rates

Annual

 Awaiting valuation

 Awaiting valuation

Electricity, Phone

Per Annum

 $                5,000

 -

Insurance (Building only)

Annual premium

 $                3,400

 $            3,400

Cleaning (excludes public toilets)

Annual contract

 $                2,500

 -

Security

Annual contract

 $                2,500

 -

Small Maintenance Jobs

Eg Gutter Cleaning

 $                1,500

 $            1,500

 

Sub Total

 $              16,677

 $            6,677

Depreciation 2015-2016

 

 $                3,600

 $            3,600

 

Total

 $              20,277

 $         10,277

 

To determine whether a bus stop would be required in the future, Council staff have written to interstate bus operators such as Greyhound Australia, seeking their intentions for future service routes following the Highway realignment.

 

Note:  In the future a possible sale of the property may be a possibility.  At this stage Council is awaiting the issue of a Certificate of Title.  It is unknown how long this will take.  If Council wishes to move quickly, renting the premises is recommended.

 

Conclusion: The VIC building could be rented.

 

RENTING WITH CONDITIONS

 

The NVTA has suggested that the VIC be rented as a café, that 12m2 be committed to visitor brochures and a computer terminal staffed by a volunteer; in essence a smaller-scale visitor centre with Level 3 Accreditation. 

 

There are three levels of Accreditation:

Level 1: Predominately full time LGA or Tourist Association-managed Visitor Centres that operate a minimum of 56 hours per week.  Annual Fee $800.

Level 2:  As for Level 1 but operating a minimum of 42 hours per week.  Annual Fee $800.

Level 3:   Predominately part of another business where the Visitor Centre operates a minimum of 5 days per week (must include weekends) and is generally a private business, although some LGAs do have Level 3 Centres. Annual Fee $350.

 

There are benefits from a specific place being Accredited, particularly the permission to use the yellow “I” symbol, however with less focus on physical information centres even the value of the yellow “I” appears to be decreasing.  Also, should Council support the concept of café and visitor centre, it is advised that to achieve Level 3 Accreditation, the outlet must be sponsored by a Level 1 or 2 Information Centre, effectively resulting in 2 Visitor Information Centres. 

 

It is unknown why such a specific area (12m2) has been mentioned however it amounts to a significant proportion of the available internal floor area.  This may come at a premium to a future operator given that the rule of thumb is 1m2 per person seated.  In addition, storage space is at a premium and likely to be insufficient to house tourism information as well as provide for the prime use.  The location of a volunteer here and probably IT equipment too further encumbers a potential tenant with responsibilities they may not want. 

 

When considering this suggestion, perhaps the question for Council is not could it, but why would it if there was an information centre at the new Travel Centre which is a very short distance away? In addition, there are numerous other places visitors can collect printed information (and varying degrees of advice) apart from the current Nambucca Visitor Information Centre.  Visitor information is available from 3 community booths which are serviced by the Nambucca Valley Tourism Association Inc (outside Nambucca Liquor, Bowraville Post Office, and Bridge Café Macksville).  There are also 6 Visitor Point serviced sites at: White Albatross, Nambucca Holiday Park (Swimming Creek), Valla Beach Resort, Pelican Park, Aukaka, and Nambucca River Tourist Park.  Datatrax (touchscreen) has been recently installed at Macksville Ex-Services Club, and most accommodation operators also stock information for tourists.

 

Also, due to increasing enquiries from walk-in traffic at Council’s Administration Centre in Macksville, around 12 months ago Council started to make maps and a small range of brochures available from there and this could be expanded if desired.

 

Council potentially has more to gain by not limiting the use and putting the property on the open rental market.  Council should seek expressions of interest from a broad market without specifying a use although it could state a preference for a café or food outlet; however there does not appear to be any real advantage in doing so.

 

Conclusion:  Put the building on the open rental market without conditions.

 

THE CO-LOCATION MODEL

 

One option for service delivery being embraced by local government involves co-located services.  This may be an option for Nambucca Shire, particularly if a wide range of print material is to be maintained – at least for the short-term.

 

Having information available from the Council Administration Centre has already been mentioned, however could tourism and library services be co-located?  Yes, given that both are information services and have a strong relationship with volunteers.  Whilst a more thorough analysis of this concept would be pursued if there was Council support, it should be noted that available space in existing libraries is already at a minimum (Nambucca Heads Library is already way under-size for its population), however both Nambucca Heads and Macksville Libraries have adjacent spaces which are owned by Council. 

 

In Nambucca Heads there is a Small Hall at Nambucca Community and Arts Centre, next to the Library. The site is Zoned B3 – Commercial Core and is classified “community” but this does not exclude the operation of a visitor centre or library, or even retailing.  There are advantages to this site including:

 

·      It is located in a vibrant precinct with a high volume of passing foot traffic.

·      Nambucca Heads Library is already open Monday to Friday and Saturday morning.

·   The site could be developed to allow the VIC to operate independently Saturday afternoons and Sundays.

·      The Library and VIC could be co-located giving increased support to staff and volunteers.

·      Council currently covers maintenance costs.

·      The building is well maintained with no major work required in the short-term.

·      Regular users may have an alternative in the large hall.

·      Helps further develop the area as a cultural precinct.

·      It has space for increased retailing and outdoor space for events, activities and displays.

 

There are also disadvantages – parking is an issue for large vehicles.  Further, it may duplicate the service/outlet at the Travel Centre. Consideration also needs to be given to the regular users of the facility which would be displaced, further there would be a loss on rental income to the NCAC Committee of Management.

 

Loss of income could be offset by other income streams.  Some VICs have a strong retail focus offering quality local products and souvenirs.  The retailing from the current VIC has turnover of approximately $14,300 per annum, however although it is managed by Council staff, it is the NVTA which underwrites the stock and receives the profits (say 25% of TO).

 

The Macksville Senior Citizen’s Centre is also a consideration however this is also Council’s identified alternative administration site for business continuity should the Administration Centre be destroyed. Therefore this option would need careful assessment. 

 

LOCATION OF TOURISM CO-ORDINATOR

 

The current Tourism Co-ordinator position is for 21 hours per week.  Being located at the VIC brings a range of tasks which relate to the day-to-day management of volunteers and administration for NVTA.  The result is little time for being strategic planning, for undertaking marketing or for promotion via social media.

 

The move is supported by NVTA however it will have consequences for the Association if the current VIC continues to operate as it is.  For instance, the NVTA will be requested to manage its own banking and mail which is currently being done at Council’s expense and by Council’s Tourism Co-ordinator.  

 

It is recognised that without a presence at the VIC, the volunteers may feel less supported and Council staff will need to develop ways to address this.  Further, there may be quality control issues with the information being delivered however this may be a small price to pay in order to make the most of Council’s staff.  There may also be times when the VIC will be closed due to volunteer availability as currently 2 have to be rostered on. Over the years a practice has crept into operations at the VIC whereby the Tourism Co-ordinator provides coverage on occasions where there is only 1 volunteer available and sometimes at very short notice or on weekends which is outside her designated hours.  It is unreasonable and outside the scope of the position for this to continue.

 

Council is also advised that there needs to be some minor changes to the Tourism Co-ordinator position description to more accurately reflect the changing landscape of tourism both for Council and more broadly. For example, including promotion of the Valley using Information Technology, removing the requirement to undertake duties related to Bookeasy (this was handed to NVTA in July 2015) and manage the community information booths which are owned (and now serviced) by NVTA.  The purpose of the position also requires a redirection to assisting Council to deliver Tourism Services, rather than just the Board of NVTA.

 

Conclusion: That the Tourism Co-ordinator be permanently based at the Council Administration Centre to allow for a greater strategic focus and more direct assistance to Council in Tourism Services.  

 

POST BY-PASS PLANS

 

There are a number of initiatives being undertaken by Council staff and Chambers of Commerce in readiness for Pacific Highway realignment.  It is not proposed to devote significant attention to this via this report as there will be many others coming to Council over time eg Dawkins Park improvements. 

 

Having said that, this is an opportunity to advise Council that the concept of Giinagay Way becoming a Tourist Drive (TD) was raised with the Tourist Attraction Signposting Assessment Committee (TASAC) when it met at Nambucca Shire Council on 16 April 2014.  Council staff were advised that until all current Tourist Drives were brought up to scratch, no new drives would be considered.  TD14 (jointly shared with Kempsey) now meets TASAC’s standards and the author believes there is an opportunity to now formally raise the matter again. 

 

In addition, Council staff have requested that RMS include signage on the (new) Pacific Highway to indicate an alternative route through Nambucca Heads and Macksville, similar to that used for Woolgoolga.

 

 

CONSULTATION:

 

Numerous people have provided input or have been consulted in preparing this report; including: 

General Manager

Manager Economic Development

Manager Human Resources

Tourism Co-ordinator

Senior Librarian

Safety and Risk Officer

Technical Officer – Assets

Roberts Real Estate

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Nothing identified

 

Social

 

Nothing identified.

 

Economic

 

The proposed refining of duties will allow Council’s Tourism Co-ordinator to devote more time to broader tourism development, digital marketing and initiatives, and tourism marketing more generally.  The time to investigate industry/Council partnerships also increases.  This should result in positive economic outcomes.

 

Risk

 

Currently Council carries most of the risk associated with tourism, particularly with the VIC. The NVTA Inc currently carries no insurance.

 

Given that BP will have a 20-year contract with the RMS regarding the Travel Centre, and then tenants will have a contract with BP, the more stakeholders involved in the end-tenancy, the greater the risks. Should there be more than one stakeholder it may be necessary enter into a formal contract (particularly with annual rents of say $40,000 pa). 

 

A smaller presence in the Service Centre with a shorter lease period is probably best in terms of minimising financial risk and should there be more than one stakeholder in this scenario, perhaps a simple Memorandum of Understanding would suffice.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

It is believed that should the TD be endorsed by TASAC and become part of the Highway upgrade, the signs would become part of the project cost and therefore not cost Council. 

 

Source of fund and any variance to working funds

 

There is nothing specific identified by this report which requires funding at this stage.  Other financial impacts have been noted in the Discussion. 

 

Service level changes and resourcing/staff implications

 

There are possible implications for service levels if the VIC is closed, moved or co-located.  The implications for staff have been noted in the Discussion.

 

 

Attachments:

1

10709/2016 - NVTA response to council report on the future of the Visitor Information Centre

 

  


Ordinary Council Meeting - 12 May 2016

Visitor Information Centre - Future Options

 




Ordinary Council Meeting                                                                                                     12 May 2016

General Manager's Report

ITEM 9.3      SF544              120516         Draft Section 94A Developer Contributions Plan for Approval

 

AUTHOR/ENQUIRIES:    Colleen Henry, Grants and Contributions Officer; Michael Coulter, General Manager         

 

 

Summary:

 

This report submits the Draft Section 94A (s.94A) Development Contributions Plan for approval by Council following a recent review of the plan. The existing plan has been updated to include the Valla Urban Growth Area as a development area in Nambucca Shire which will be subject to the s.94A levy. If Council approves the draft plan, it will be placed on public exhibition for 28 days as required under the Environmental Planning and Assessment Act 1979. After the public exhibition period, the plan will be resubmitted to Council for final approval, accompanied by a report of public comments and any proposed changes.

 

 

Recommendation:

 

That Council approve the Draft s.94A development contributions plan for public exhibition for a period of 28 days.

 

 

OPTIONS:

 

That Council decide not to adopt the draft Section 94A development contributions plan and no changes will be made to the existing Development Contributions system.

 

 

BACKGROUND

 

Council approved the first Section 94A Plan for adoption at its meeting of 24 April 2013. Although normally plans are not reviewed before five years, the situation in Nambucca Shire whereby a new development area is being created in the Shire, the Valla Urban Growth Area, it was reasonable to reassess the areas which are included in the plan. The rationale for collecting developer contributions is to defray the costs of the required infrastructure by the people who create the need for the additional infrastructure.

 

Since its adoption in 2013, the s.94A contributions collected total $32,803. The funds to date have been used for various CBD street improvements in both Macksville and Nambucca Heads, including the purchase of street trees for Bowra Street in Nambucca Heads and traffic infrastructure. There are currently no contributions in the s.94A fund as all money has been allocated to projects.

 

The s.94A plan enables collection of contributions for all commercial and industrial developments throughout the Shire which cost more than $100,000. The Section 94A contributions levied under this plan are set out in the following table for types of development and the percentage of levies on the costs of development.

 

Proposed cost of development

Maximum percentage of levy

Up to $100,000

Nil

$100,001 - $200,000

0.5 percent

More than $200,000

1.0 percent

 

 

DISCUSSION

 

The works schedule accompanying the s.94A plan provides for streetscaping, traffic infrastructure and road works in the Macksville, Nambucca Heads, Bowraville CBDs and industrial areas, with the addition of the Valla Urban Growth Area. The addition of the new area will ensure that future commercial developments pay the required levy, which will, in turn support the improvement of the area for the community.

 

Following approval by Council of the draft plan, it will be exhibited for 28 days. At the close of that consultation period, comments will be assessed and a report provided to Council for its consideration with recommendations for changes, if any, to be made to the draft plan. A final advertising period would notify the public of the Council’s endorsement, after which the plan would come into effect. 

 

 

CONSULTATION:

 

General Manager

Assistant General Manager – Corporate and Community Services

Manager Finance

Accountant

Strategic Planner

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There are no environmental issues as a result of this report.

 

Social

The s.94A Development Contributions Plan will enable the provision of community facilities required through increased population, which might not be able to be provided otherwise due to limited resources.

 

Economic

The s.94A levy will be an additional cost to commercial and industrial developments, however this cost can be met through non-monetary contributions such as material public benefits or works in kind. All development applicants will be told what the funding will be put toward and should see the benefit of the levy providing necessary transport infrastructure and streetscape amenity for their customers.

 

Risk

There is no risk associated with this change to the s.94 contributions system.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The adoption of the s.94A plan will provide financial resources to Council which are currently not available; as commercial and industrial developments take place, the levy which they will be charged as a proportion of their costs will be pooled to be put against roadworks, streetscapes and traffic infrastructure in the commercial and industrial areas of Macksville, Nambucca Heads, Bowraville and Valla increasing the money available to Council to carry out works.

 

Source of fund and any variance to working funds

 

Not required.

 

Service level changes and resourcing/staff implications

 

There are no service level changes or resourcing/staff implications.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                     12 May 2016

General Manager's Report

ITEM 9.4      PRF72              120516         Outstanding Item - Investigation into opportunities to assist in the management of the Council reserve being Lot 40 DP711098  (Kingsworth Estate Lake Reserve)

 

AUTHOR/ENQUIRIES:    Grant Nelson, Coordinator Strategic Planning & Natural Resources         

 

Summary:

 

The purpose of this report is to advise Council that no opportunities to assist in the management of the Kingsworth Estate Lake have been identified at this point in time. Should an opportunity be identified it will be reported back to Council at that time.

 

 

Recommendation:

 

That Council take no further action in respect to this matter.

 

 

OPTIONS:

 

Nil

 

DISCUSSION:

 

On the 13th August 2015 Council resolved the following in respect to the reclassification of the Council reserve known as Kingsworth Lake (Council Reserve Lot 40 DP711098).

 

1          That Council not proceed with the reclassification of the public reserve at this point in time.

 

2        That Council investigate opportunities to assist in the management of the Council reserve being Lot 40 DP711098 and the matter be reported back to Council in 6 months.

 

In respect to item 2 of this resolution no opportunities to assist in the management of the Kingsworth Estate Lake have been identified at this point in time. Should an opportunity be identified in the future it will be reported back to Council at that time.

 

Despite the above it is noted that Wetland Care Australia in partnership with Local Land Services received a Fish Habitat Grant from the Department of Primary Industries in respect to the Watt Creek Catchment below the Kingsworth Dam. This project involves the removal of a dysfunctional floodgate structure, minor bank rehabilitation and fencing off wetland areas to stock. Landholder contributions are being made to the fencing of the sensitive riparian and wetland areas. Council’s Environmental Levy supported the project by covering the waste disposal costs (approximately $650). The total funding received was approximately $53,000 excluding in-kind and landholder contributions.

 

With respect to this project Councillors are advised that a field day is planned for the 20th May 2016 between 11am and 2pm to showcase this project and provide advice to landholders on wetland management. For any Councillor or member of the public who may wish to attend they will need to contact Max Osborne from Local Land Services on 6563 6710 from Local Land Services to register.

This event celebrates International Fish Migration Day and will showcase the works undertaken as part of the Wetland Rehabilitation and Coastal Community Engagement project. The Watt Creek project is managed by North Coast Local Land Services through funds provided by the National Landcare Program, NSW DPI Fisheries, Wetland Care Australia and a NSW Environmental Trust grant.

 

CONSULTATION:

 

Nil

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Environmental projects being undertaken in the Watt Creek catchment are likely to result in long term environmental benefits to the local water quality and various, riparian and wetland habitats.

 

Social

 

Nil

 

Economic

 

Nil

 

Risk

 

Nil

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nil

 

Source of fund and any variance to working funds

 

Nil

 

Service level changes and resourcing/staff implications

 

Staff actively seek opportunities to assist management of our reserves and implementation of various plans and strategies. Should any of these apply to the future management of the Kingsworth lake they will be investigated in further detail.

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                     12 May 2016

General Manager's Report

ITEM 9.5      SF2173            120516         Outstanding DAs greater than 12 months OR where submissions received - 21 April 2016 - 5 May 2016

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer - Development and Environment         

 

Summary:

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).

 

Table 2 shows development applications which have been received but not yet determined due to submissions received.  In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority.  Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

That the information be noted by Council.

 

 

 

TABLE 1: UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

Please note that there are no unresolved Development Applications in excess of 12 months old.

 

TABLE 2: DEVELOPMENT APPLICATIONS NOT YET DETERMINED WHERE SUBMISSIONS HAVE BEEN RECEIVED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2015/099

2 July 2015

132 Lot Residential Subdivision

Lot 1 DP 1119830, Marshall Way, Nambucca Heads

SUBMISSIONS RECEIVED

Two public submissions has been received – they oppose the development:

 

·        The increase in expected traffic raises major concerns re safety (particularly for the elderly and the young), congestion, parking within the Plaza and speeding.

·        Concerned that there isn’t enough local infrastructure and services to support new residents eg doctors.

·        A community forum should be held to gauge dissatisfaction with the proposal

·        Spring Street isn’t wide enough to cope with the increased traffic

·        Stormwater in Spring Street and surrounding areas is already a problem

·        Concerned about the safety of turning out of Spring Street, when Marshall Way is a through road

STATUS:

Council resolved on 31 March 2016 to accept APZ on road reservation and adjoining reserve.  DA to be reported to Joint Regional Planning Panel on a date to be fixed.

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2015/197

26/11/2015

Piggery

Lot 22 DP 828660, 652 Boat Harbour Road, Yarranbella

Two submissions have been received by Council – they oppose the proposal

·             Not enough information in application

·             Concerned about run-off, odours, contamination, fencing and noise from the development

·             Untidy huts and pigs are already located on the property

STATUS:  All required information has been received. Being assessed.

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2014/198/01

04/12/2015

26 Lot Subdivision

Lot 42 DP 711098, Old Coast Road, North Macksville

Thirty-two submissions have been received by Council – they oppose the modification

·          Connecting Florence Wilmont Drive and Old Coast Road will bring too much traffic and noise into the community.

·           Lumsdens Lane should be used instead

·           Florence Wilmont Drive is already in poor condition in some spots – this would make it worse

·          All residents of Kingsworth Estate should have been notified, not just properties fronting Florence Wilmont Drive

·           Linking Florence Wilmont Drive to Old Coast Road will provide many short-cut opportunities

·           Detrimental to koala habitat and to other native fauna

·           Benefits new developer at expense of current residents of Kingsworth Estate

·           Old Coast Road still won’t be fully sealed

STATUS:  Ecological report received. Being reported to Council on 12 May 2016

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2015/214

14/12/2015

Demolish existing dual occupancy and erect new dual occupancy

Lot 11 Section D DP 17707, 22 Waratah Street, Scotts Head

Four people lodged submissions to the original plans lodged with Council and three of them have lodged submissions (the fourth objector is not very unwell) about the amended plans lodged with Council – they all oppose the proposal, both the initial and amended plans.

·           Excessive site coverage could lead to runoff problems for properties below the development

·           8.5m height limit is exceeded – overshadowing impacts. Ground level has been artificially raised

·           Notification period should be extended – difficult to obtain professional advice about the proposal over the Christmas/New Year period

·           Not enough information on Council’s website

·           Floor area calculations include external open areas which would be easy to enclose at a later date

·           View loss for adjoining property

·           Unclear as to whether deep soil zone, setback and excavation requirements in DCP will be complied with

·           Current building contains asbestos – removal needs to be done according to requirements

·           Safety concerns with access to the site

·           Proposed design out of character with Scotts Head village

·           Too many variations to Council’s DCP

·           Three storey, not two storey dwelling

·           Setback inadequate

·           Southern setback deficient

·           Deep soil zone deficient

·           Total footprint is misleading

·           Proposed excavations too great

·           Updated plans still show a three storey building, not two storeys and an attic

·           Setbacks deficient, footprint has been underestimated, DSZ deficient, not compliant with height, bulk and scale, still restricts views, excavations still excessive, no stormwater plans, does not fulfil the aesthetic criteria of the DCP

·           Variations from DCP are significant – revised plans have only been amended minimally

·           Applicant has paid little or no regard to issues raised by objectors

·           Proposed communal fencing unsatisfactory

·           Proposed retaining wall may lead to drainage issues

STATUS:  Amended plans submitted – adjoining owners re-notified. Being assessed

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2016/010

27/01/2016

45 Lot Residential Subdivision

Lot 2 DP 1076480 & Lot 21 DP 1084161, Upper Warrell Creek Road, Macksville

Six submissions have been received

 

·           One submission raises site-specific concerns about an on-site sewage management system

·           Additional properties could increase stormwater and flooding issues at Kings Point.

·           Four submissions request the erection of a colourbond fence at the applicant’s cost prior to earthworks commencing due to dust and noise concerns

·           No objection to the DA, however town water and sewer should be connected to his property by the applicant prior to subdivision being released.

STATUS: Additional information  due 25 March 2016 – still outstanding

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2016/027

12/02/2016

Retail & Multi-dwelling Housing

 

Lot 91 DP 800950, 66 Waratah Street, Scotts Head

Fifty-three submissions have been received – they oppose the development

·           View loss, overshadowing, building exceeds height limit

·           Rubbish bins to be stored under bedroom window of adjoining property.

·           Out of character with the area – village atmosphere will be affected

·           Will increase traffic during and after construction

·           Shops will be lost – supermarket may close meaning jobs will be lost

·           Concerns for pedestrian safety

·           Parking problems as caravan park is already over-developed

·           Bulk and scale too much – will have a severe impact on 64 Waratah Street and the surrounding area in general

·           Additional pressures on water and sewerage

·           May damage nearby buildings during construction

·           Will set a precedent for high-rise development

·           Doesn’t comply with planning provisions and controls

·           Not enough information with application

·           Plans lack an honest showing of dimensions

·           Existing and future impact of development have not been considered by the applicant

·           There is already enough holiday accommodation in Scotts Head

·           Parking provisions for the development appear inadequate

·           Traffic information with application inadequate

·           Shadow diagrams incomplete

·           As shops will be closed for the period of construction, Council should provide a free daily bus service between Scotts Head and Macksville to compensate residents and holiday makers for the inconvenience

·           Council should hold a community/site meeting to discuss the proposal

·           May create stormwater issues

·           Can the application be Photoshopped to give a realistic view of appearance and scale

·           Height poles should be placed to demonstrate the actual height of the building

·           No detail on how ESD principles have been incorporated into design

·           Will any of the apartments be set aside as affordable housing?

·           Value of works appears to be understated

·           Not enough detail in the application

·           Safety issues with gas bottles too close to adjoining residential property

STATUS: Being assessed – additional information required from applicant

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2015/093/01

1 March 2016

Depot (Modification)

Lot 202 DP 841112, 765 Wilson Road, Congarinni North

One submission has been received – it opposes the proposed modifications

·           Proposed changes make the development prohibited development and will affect the amenity of the area

·           Sealed driveway requirement should be changed as it is a requirement under the Roads Act

·           Servicing of trucks/machinery will create excessive noise

·           Pacifico’s hours of operations mentioned by the applicant are incorrect

·           “No financial gain” to owner should not be relevant

STATUS:  Reported to Council’s meeting on 14 April 2016 – Council has requested further information

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2016/050

31 March 2016

Dwelling-House & Shed

Lot 114 DP 861793, Valla Road, Valla

One submission has been received – it opposes the proposal

·             Location of proposed residence and shed is within the 140 metre Rural Buffer shown on the 88b instrument

·           Owners of adjoining property already undertake agricultural activities and intend to keep doing so right up to their boundary

STATUS: Being assessed

DA NO

DATE OF RECEIPT

PROPOSAL

ADDRESS

2014/196/01

7 April 2016

Depot – modify hours of operation from 6am – 6pm to 24/7

Lot 4 DP 1140719, 7 Centra Park Street, Macksville

A petition – signed by twenty petitioners - and four submissions have been received: they oppose the proposal

·           Negative environmental impacts re noise, vibration and air pollution

·           Will cause property values to decrease

·           There is already out of hours noise from other industries which becomes unbearable at times – this shouldn’t be made worse

·           Additional heavy truck movements will add to traffic pressures

·           Additional noise from Pre-Cast Solutions has already made it almost unliveable for local residents

·           Fortade’s sheds are not insulated

·           Will set a precedent for other industries to follow

·           Residential areas should not be subject to such noise and traffic impacts

STATUS: Being assessed

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                     12 May 2016

General Manager's Report

ITEM 9.6      DA2004/250      120516         DA2004/250/01 12 Lot subdivision and Lapsed Contribution Agreement Owner - V Edgehill

 

AUTHOR/ENQUIRIES:    Paul Guy, Manager Development and Environment         

 

Summary:

 

The above development application for a 15 lot subdivision was approved on 20th October 2004. The owner via his planning consultant requested that the payment of Section 64 and 94 contribution be deferred until each lot was sold. The initial response from Council’s Director Development and Environment advised that the deferment of section 94 contributions was not in accordance with councils policy at the time (deferment only considered with a bank guarantee, NSC listed as principal, for a period of up to 6 months) and that there was no legal pathway for Section 64 to be deferred. 

 

The consultant requested that the matter be reported to council where it was resolved that Council defer the payment of developer contributions subject to a caveat on title as protection to council financial interests and a suitable legal agreement for terms.

 

The caveat was registered with the above condition but also that it expire 5 years from the date of registration of the Linen Plan being 21st August 2006

 

 The DA was subsequently amended on the 21st April 2015 for titles to be issued on a lot by lot basis due to the slow market interest since 2004.

 

A contract for sale has recently been issued for three lots and on lodgement of the linen plan council officers requested payment of the contributions after finding that the previous agreement had expired by date and also by virtue of the modified consent requiring a subdivision certificate and 88b instrument for each lot or multiple of lots released at the time

 

The developer has paid the contributions for the 3 lots to be released but requests that consideration be given to the reinstatement of the agreement. It is believed that the request has not taken into consideration the outcome of the modification as will be discussed below

 

 

Recommendation:

 

The applicant/developer be advised that because the current modified consent allows for a lot by lot release when the land is sold a deferred Section 64 and 94 payment agreement is considered onerous in delivery and not merited considering the sum involved

 

 

OPTIONS:’

 

a)       That council agree to a deferred Section 64 and 94 payment agreement conditioned similar to the previous agreement on a lot by lot basis

b)       That council agree to a deferred Section 64 and 94 payment agreement in accordance with current policy

 

 

DISCUSSION:

 

The presently modified Development application allows for a lot by lot release and increases the workload of all involved having to release individual subdivisions certificates up to 14 times. The result however is that the contribution to be paid at any time is the current contribution rate x the number of lots being sold/released (current payment for combined 64 & 94 contributions being $12,351). Deferred payment would require a restriction on each subdivision certificate for the deferral of payment until settlement of the sale

 

Council’s recent policy with respect to the deferral of contributions (adopted 2006 and reviewed 13th August 2015) is as follows:

 

Deferral of payments secured by deed of agreement and caveats

 

Council will consider entering into a deed of agreement with a developer whereby it is agreed that contributions will be paid on the sale (settlement) of each subdivided lot with Council’s interest in the payment of such contributions being “secured" by a caveat on each title.  The deed of agreement is to contain a schedule listing the contributions to be paid on the settlement of each lot.

 

This deferral of payments arrangement is restricted to:

 

1.         Residential subdivision only

2.         Not more than 15 lots for development consents issued after 16 February 2012 (which are paying full Section 64 water and sewerage developer contributions)

3.         Not more than 30 lots for development consents issued before 16 February 2012 (which are paying “grandfathered” water and sewerage contributions)

4.         A term of 5 years in which to sell the lots.

 

This option for deferral of payments is not “as of right”.

 

As this deferral option does not provide Council with financial security for the required contributions, the elected Council will make a determination as to a developer’s suitability.

 

In assessing a developer’s suitability for such an arrangement, the Council will undertake a risk assessment and consider:

 

a.   The developer’s record in undertaking similar subdivisions in the Nambucca Valley;

b.   The developer’s liquidity;

c.   The relevant market conditions at the time; that is interest rates, sales of vacant land, other investment occurring in the LGA etc;

d.   Any evidence of pre-sales;

e.   Whether or not the developer is agreeable to Council securing all of part of the debt by way of a registered mortgage.

f.    Any other matter relevant to assessing the financial risk to Council.

 

The fact that the present modified consent is a lot by lot release does significantly reduce Council’s financial risk should a deferred payment agreement be considered

 

 

CONSULTATION:

 

No further consultation

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

No impact

 

Social

 

No impact

 

Economic

 

A deferred payment means Section 64 and 94 contributions are paid after the land is sold, which is an undetermined period after the subdivision certificate is lodged. The land sale may fall through. 

 

Risk

 

The modified consent has reduced the financial risk to council should a deferred payment be considered.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nil as recommended.

 

Minimal if deferred agreement resolved

 

Source of fund and any variance to working funds

 

NA

 

Service level changes and resourcing/staff implications

 

No change at present status.  Additional staff input if agreement resolved

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                     12 May 2016

General Manager's Report

ITEM 9.7      SF2173            120516         2016 April - Received Development Applications and Complying Development Applications

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

Council at its meeting 16 January 2014 resolved:

 

“That Council endorse the method of reporting Construction and Complying Development Certificates as presented to the 16 January 2014 meeting and further that the General Manager investigates the possibility of reporting Development Applications lodged in previous month.”

 

Attached is a list of Development Applications and Complying Development Applications received in April 2016 as at 3 May 2016.

 

 

Recommendation:

 

That the Development Applications and Complying Development Applications received in April 2016 be received for information.

 

 

 

Attachments:

1

14957/2016 - 2016 April – DA’s  and Complying Development Applications Received

 

  


Ordinary Council Meeting - 12 May 2016

2016 April - Received Development Applications and Complying Development Applications

 



Ordinary Council Meeting                                                                                                     12 May 2016

General Manager's Report

ITEM 9.8      SF2173            120516         2016 April - Approved Construction Certificates and Complying Development Certificates

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

The attached report, produced from Council’s computer system, Authority, is for the information of Councillors with regard to approved Construction and Complying Development Certificates for the month of April 2016 as at 3 May 2016.

 

 

Recommendation:

 

That the Construction and Complying Development Certificates approved for April 2016 be noted and received for information by Council.

 

 

Attachments:

1

14961/2016 - 2016 April - Construction Cert’s and Complying Development Applications Approved

 

  


Ordinary Council Meeting - 12 May 2016

2016 April - Approved Construction Certificates and Complying Development Certificates

 




 


Ordinary Council Meeting                                                                                                     12 May 2016

Corporate Services

ITEM 10.1    SF2130            120516         Draft Operational Plan and Long Term Financial Plan

 

AUTHOR/ENQUIRIES:    Scott Norman, Assistant General Manager Corporate Services         

 

Summary:

 

The draft 2016-2017 Operational Plan, draft 2016-17 Revenue Policy (Fees and Charges) and draft 2016-2026 Long Term Financial Plan (LTFP) need to considered and endorsed by Council prior to being displayed for public comment.

 

 

Recommendation:

 

That Council endorse the draft 2016-2017 Operational Plan, draft 2016-17 Revenue Policy (Fees and Charges) and draft 2016-2026 Long Term Financial Plan and that the draft documents be placed on display for public comment.

 

 

OPTIONS:

 

No options were considered.  An adopted Operational Plan, Revenue Policy and LTFP are required as the Integrated Planning and Reporting requirements.

 

 

DISCUSSION:

 

Integrated Planning and Reporting (IP&R) Framework

 

 

Council’s Operational Plan and Long Term Financial Plan are part of the integrated planning and reporting framework utilised in NSW Local Government. 

 

Council must have an annual Operational Plan adopted before the beginning of each financial year, outlining the activities to be undertaken that year as part of the Delivery Plan program.  The Draft Operational Plan must be exhibited for at least 28 days and public submissions can be made to Council during this period.

 

The Delivery Program details the principal activities Council will undertake to achieve the objectives established in the Community Strategic Plan, within the resources available under the Resourcing Strategy.   It has a four year planning horizon to match Council terms of Office.  This is the last year of the current Delivery Program, a new Delivery Program will be developed by the newly elected Council in 2017 - 18. 

 

Council is in the third year of the approved three year special rate variation.  The approved total increase in rates yield is 5.5%, IPART’s rate peg for 2016-17 is 1.8%.  The revenue received above the rate peg has been applied to a borrowing program to fund a transport works program (principally bridges).  In the first year of the program (2014-15) Council obtained a Local Infrastructure Renewal (LIRS) interest subsidy.  The LIRS program is no longer available however Council is now eligible to access the TCORP Local Government Borrowing Facility. The Tcorp rate was very competitive in 2015-16 and term is not restricted 10 years as with the LIRS program.  A summary of proposed rating for 2016-17 is attached for reference.

 

The Long Term Financial Plan (LTFP) forecasts income and expenditure, the balance sheet and the cash flow statement for the next 10 years.  It is used to inform decision making regarding the financial implications of longer term strategic planning and should be referenced when developing the Community Strategic Plan and the Delivery Program.  Tcorp use the 10 year financial plan when assessing the financial sustainability of NSW Local Governments.  

 

The LTFP must be updated at least annually as part of the development of the Operational Plan.  In previous years the draft LTFP indicates Council faces a significant challenge to fund ongoing maintenance and renewal of the infrastructure it relies upon to deliver services.

 

The LTFP was significantly reworked last year as part of the financial reforms prompted by Council’s Fit for the Future (FFTF) response.  The forward works program is based on a more robust methodology and improved information.  It also reflects changed works practices that have been adopted by Council.    Typically this process resulted in adopting longer useful lives as forward planning was adjusted to reflect current service levels and away from the aspirational service levels that had been assumed in the past.  The longer useful lives have generally flowed into decreased funding requirements for forward works programs and reductions in annual depreciation expense.  This has tended to improve the Fit for the Future performance indicators.

 

 

CONSULTATION:

 

Budget development team lead by Craig Doolan, Manager of Finance

Council’s Asset Management Team lead by Clint Fitzsummons, Manager Assets

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The Draft Operational Plan and LTFP contain activities involving environmental investigations, work, reporting and compliance activities.  The program funded by the Environmental Levy will be advertised for public comment concurrently with the Budget documents.

 

Social

 

The support provided in the Draft Operational Plan and LTFP for community services and not for profit organisations is similar to the plan adopted in the prior year.

 

Economic

 

The support provided in the Draft Operational Plan and LTFP for economic development is similar to the Plan adopted in the prior year.  There is no significant change suggested in the activities undertaken by Council.

 

Risk

 

Service levels and asset management practices inherently reflect the risk appetite of Council.  Both of these are established as part of the IPR process.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets 

 

The attached documents details draft future budgets.

 

Source of fund and any variance to working funds

 

The Draft Operating Plan has a consolidated operating deficit of $828,000 before capital grants & contributions with general fund’s deficit $435,000. General Fund has a cash deficit of $126,400.  There is a very minor cash deficit ($2,700) in the water fund and the cash result in Sewerage is a surplus of $38,700.

 

Management reviewed the draft prior to this report and made a number of variations. Below is a summary of those variations.

 

Item                                                                  Amount          Note

 

Council Administration Building                         $(368,500)        Air Conditioning Replacement deferred

Council Administration Building                          $30,000          1st stage carpet replacement

Public Conveniences & Amenities                     $(240,000)        New self-cleaning toilet at Nambucca Heads deferred

Acquatic Centre Capital Reserve                        $(97,400)         T/fer to reserve reduced to $35,000

Boulton Crossing - Gumma Reserve Fees          $(15,000)         Income revised up

Gumma Road                                                  $(247,200)        Road west of Gumma Bridge (950m) deferred

Rural Rd Resheeting                                         $(33,200)         Revised schedule

McHughes Ck No. 2 Bridge                                $40,000          Revised estimate

Degraas Bridge                                                 $105,000         B/Forward

Little Broughys Bridge                                       $250,000         B/Forward

Fischers Bridge                                                $(400,000)        Deferred

                                                                              

Variation to Draft                                             $(976,300)       

 

The Draft Operating Plan will be subject to changes identified at the Budget Workshop on THURSDAY 12 MAY 2016 commencing at 4.30 PM IN THE COUNCIL CHAMBERS and as a result of feedback received during public consultation.  The operating plan needs to be adopted by Council prior to 30 June 2016.

 

Service level changes and resourcing/staff implications

 

Addressing the funding deficits contained in the forward projections will involve critical analysis of service levels provided by Council.  These have previously been revised on a case by case basis as projects were considered for funding.  The IPR process dictates that asset related service levels are managed within Asset Management Plans (AMP’s).  Council’s  AMP’s level of maturity are improving however it is currently only the Bridge AMP that has a Council adopted Level of Service Policy attached to it.

 

 

Attachments:

1

 - Circularised Budget documents will be hand delivered to Councillors

 

  


Ordinary Council Meeting - 12 May 2016

Draft Operational Plan and Long Term Financial Plan

 

 

 

 

 

 

 

 

CIRCULARISED DOCUMENTS

 

 

 

Draft Operational Plan and Long Term Financial Plan

 

 

 

Circularised Budget documents will be hand delivered to Councillors

 

 

 


Ordinary Council Meeting                                                                                                     12 May 2016

Corporate Services

ITEM 10.2    SF2116            120516         Investment Report To 29 February 2016

 

AUTHOR/ENQUIRIES:    Faye Hawthorne, Accountant         

 

Summary:

 

The return on investments from 1 July 2015 to 30 June 2016 is expected to be around $1,100,676.

 

The budget allocation for the financial year “2015/16” is $1,039,900.

 

Council currently has $32.178 Million invested:

 

·      $   5.828     Million with Managed Funds,

·      $   1.116     Million with On Call Accounts

·      $ 22.234      Million on Term Deposits

·      $   3.000     Million with Floating Rate Notes

 

This report details all the investments placed during April and Council funds invested as at 30 April 2016.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 – Investment of Surplus Funds

 

 

C P Doolan

Responsible Accounting Officer

 

 

Recommendation:

 

That the Accountants’ Report on Investments placed to 31 April 2016 be noted.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OPTIONS:

 

This report is for information only.

 

 

DISCUSSION:

 

This report details all the investments placed during April 2016 and Council funds invested as at April 2016.

 

 

CONSULTATION:

 

Grove Research and Advisory

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

Risk

 

That Council may not meet its budget returns for 2015/2016 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2015/2016 has been completed with the March 2016 Budget Review and GPG Research & Advisory have provided Council with the updated interest rates.

 

Source of fund and any variance to working funds

 

Interest on investments have been assessed with the March 2016 Budget Review, Variances will be distributed between the Water, Sewerage and General Funds for the financial year each quarter.

 

Service level changes and resourcing/staff implications

 

Not applicable

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                     12 May 2016

Corporate Services

ITEM 10.3    SF251              120516         Schedule of Council Public Meetings

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

SUMMARY:

 

The following is a schedule of dates for public Council meetings.  The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

 

Recommendation:

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

2016

MEETING

DATE

VENUE

COMMENCING

Ordinary Council Meeting

12 May

Tewinga Community Centre

5.30 PM

Access Committee Meeting

24 May

Council Chambers

2.00 PM

Ordinary Council Meeting

26 May

Council Chambers

5.30 PM

Ordinary Council Meeting

16 June

Council Chambers

5.30 PM

Access Committee Meeting

28 June

Council Chambers

2.00 PM

Ordinary Council Meeting

30 June

Council Chambers

5.30 PM

Ordinary Council Meeting

14 July

Council Chambers

5.30 PM

Access Committee Meeting

26 July

Council Chambers

2.00 PM

Ordinary Council Meeting

28 July

Council Chambers

5.30 PM

Ordinary Council Meeting

11 August

Council Chambers

5.30 PM

Access Committee Meeting

23 August

Council Chambers

2.00 PM

Ordinary Council Meeting

25 August

Council Chambers

5.30 PM

Ordinary Council Meeting

15 September

Valla Beach

5.30 PM

Access Committee Meeting

27 September

Council Chambers

2.00 PM

Ordinary Council Meeting

29 September

Council Chambers

5.30 PM

Ordinary Council Meeting

13 October

Bowraville Theatre

5.30 PM

Access Committee Meeting

25 October

Council Chambers

2.00 PM

Ordinary Council Meeting

27 October

Council Chambers

5.30 PM

Ordinary Council Meeting

10 November

Nambucca Community & Arts Centre, Nambucca Heads

5.30 PM

Access Committee Meeting

22 November

Council Chambers

2.00 PM

Ordinary Council Meeting

24 November

Council Chambers

5.30 PM

Ordinary Council Meeting

15 December

Council Chambers

5.30 PM

 

 

Attachments:

There are no attachments for this report.   


Ordinary Council Meeting                                                                                                     12 May 2016

Assistant General Manager Engineering Services Report

ITEM 11.1    SF251              120516         Request for interest free loan by the Gordon Park Tennis Committee of Management

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services         

 

Summary:

 

This item was deferred from Council Meeting 28 April 2016 so it could be considered with all Councillors Present.  Mr John Tait, Treasurer of the Gordon Park Tennis Centre Committee of Management addressed that meeting and copy of address is attached for reference.

 

Council has received a request from the Gordon Park Tennis Centre Committee of Management for an Interest Free Loan of $70.000 (seventy thousand dollars) to be repaid over a period of 10 years to expedite the construction of a new tennis club house.

 

This item also relates to Item 9.3 within the business paper (request to waive DA fees for the construction of a new tennis club house) and Item 11.2 (Capital Works report which defers the construction of the new public toilet amenities block subject to further public consultation).

 

Should Council provide a loan for the construction of a new tennis club, the old amenities block will then be demolished.

 

 

Recommendation:

 

That Council provide an Interest Free Loan to the Gordon Park Tennis Centre Committee of Management for $70.000 (seventy thousand dollars), to be repaid over a period of 10 years and Council enter into a Deed Of Agreement including the Loan Repayment Plan.

 

 

OPTIONS:

 

1        Note the report.

2        Consider providing the interest free loan

 

 

DISCUSSION:

 

The Nambucca Heads Tennis Club received a $16,000 interest free loan from Council in 2002 to assist with the re-carpeting of two tennis courts. The loan period was for two years and the club repaid that loan in 18 months.

 

During the period 2012 and 2014 the Tennis Club and the Gordon Park Tennis Centre Committee of Management expended close to $107,000 on the courts and clubhouse, principally on replacing the carpet on four courts, with 57% of these funds stemming from their own resources, and the other 43% generated from grant funding.

 

The Gordon Park Tennis Centre Committee of Management presently has $70,000 in their bank account to put towards the new tennis club house. However as it could potentially take some years to secure grant funding to match their funds and they have requested Council assistance to provide an amount of $70,000 via an interest free loan to expedite this project.

 

The total cost of this project is $159,000 over three staged components as follows:

 

Stage 1

D/A, C/C, Long Service Levy - New storm water pipe and its relocation

$  12,545

Stage 2

Building, north deck, fencing

$136,430

Stage 3

West deck,  interior fit out, landscaping

$  10,025

 

Total

    $159,000

 

NOTE:         An amount of $10,800 is available in voluntary labour for the project within Stage 1 and is also subject to Item 9.3 within the business paper with Council considering the waiving of the DA fees associated with the project.

 

 

CONSULTATION:

 

Assistant General Manager Corporate Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There is no impact on the environment associated with this report. Council has approved the relocation of the tennis club and amended the Master Plan and change included in the Management Plan.

 

Social

 

The tennis club provides social outlet for the community and visitors to the Shire.

 

Economic

 

There are economic implications for the tennis club as they have made a commitment to repay the loan over a ten year period relying on membership, court hire and grants.

 

Risk

 

There is a potential risk that the tennis club may default on the payments, however they have more than demonstrated that they are financial and have the capacity to repay the loan and have met their previous loan commitments for the upgrade to the tennis court surface.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There will be a direct impact to the current budget with Council providing the $70,000 from working funds, and an income stream for future budgets for the repayment of the loan.

 

Source of fund and any variance to working funds

 

Funds would be provided from working funds.

 

Attachments:

1

14514/2016 - Request from Gordon Park Tennis Club for Interest Free Loan for new clubhouse

 

2

14516/2016 - Presentation by John Tait 

 

3

13811/2016 - Request for interest free loan

 

  


Ordinary Council Meeting - 12 May 2016

Request for interest free loan by the Gordon Park Tennis Committee of Management

 

Nambucca Heads Tennis Club – Treasurer’s Report Excerpts

Presentation to Council Meeting 28th April 2016

 

Funds at 30/6/15 = Funds at 30/6/14 ($46055.75) plus income for 2014/15 ($22250.30) minus expenditure for 2014/15 ($14374.85) = $53931.20

 

Funds Trend                                                    $

                               At 30/6/04                     9432.69                           

                               At 30/6/05                   19905.40                           

                               At 30/6/06                   32903.17

                               At 30/6/07                   30928.73  New fencing wire

                               At 30/6/08                   37278.52  New clubhouse flooring

                               At 30/6/09                   52347.49

                               At 30/6/10                   46558.91  New court lights

                               At 30/6/11                   59510.40

                               At 30/6/12                   72049.50

                               At 30/6/13                   90413.94  New carpet on courts 1 & 2

                               At 30/6/14                   46055.75  New carpet on courts 3 & 4

                               At 30/6/15                   53931.20

                               At 20/4/16                   64930.62

 

Location of Funds at 20/4/16                                                                       Available                                                                                      

ANZ Cheque Acct (no interest)                                                    $1371.73     Now

ANZ Adv Not Term Deposit 972789114 (2.25% interest)         $19654.59     7/7/16

ANZ Adv Not Term Deposit 974005854 (2.25% interest)         $19004.48     23/6/16

ANZ Bus Prem Saver 213363614 (1.75% interest)                    $11796.42     Now

BCU Term Deposit No.101201 (2.55% interest)                          $7488.99    23/6/16

BCU S20 Account (0.5% interest)                                                      $1.06     Now

BCU Cheque Acct – Jnr fund                                                         $133.28      Now

BCU Term Deposit No.86046 (2.65% interest) – Jnr Fund         $5330.07     29/9/16

BCU S98 Bonus Share Dividend - Jnr Fund                                    150.00    At BCU 

                                                                                                                                                                                      Discretion

Total                                                                                           $64930.62

 

Gordon Park Tennis Centre Committee of Management

 Treasurer’s Report Excerpts

 

  Location of Funds at 20/4/16                                                                     Available

  ANZ Cheque Acct (no interest)                                                    $653.98      Now

  ANZ 292993883 (2.50% interest)                                               $8139.71      Now

  BCU S20                                                                                         $26.93       Now

  Total                                                                                            $8820.62

 

Combined Funds of both entities at 20/4/16          $73751.24

    

Description: Signature JRT 2 

    John R Tait


Ordinary Council Meeting - 12 May 2016

Request for interest free loan by the Gordon Park Tennis Committee of Management

 

Presentation by John Tait, Treasurer of Gordon Park Tennis Centre Committee of Management to Council Meeting 28 April 2016 in support of a request for a $70,000 interest free loan to help build a new clubhouse

Thank you for the opportunity to speak on the two items 9.3 and 11.7 on the agenda tonight in connection with the new tennis clubhouse in Gordon Park.

And thank you councillors for approving our D/A at your last meeting. We've now started work on applying for grants for this project which we calculate could cost around $162,000 not including GST. We have about half of that figure mostly as dollars in the bank plus a little as "in kind" voluntary labour.

I've handed out a sheet that shows you the Gordon Park Tennis Centre Committee of Management and the Nambucca Heads Tennis Club finances as of April this year and over the past 13 years. I've done that because Councillors receive the annual reports of the Committee of Management but you will not be aware of the finances of the Tennis Club. The handout also shows the main projects we've undertaken to improve the courts during the 13 year period, particularly noteworthy being the more than $100,000 spent on replacing the carpets and improving the fencing a couple of years ago.

I'd like to mention just one of the granst we are pursuing and that is the one through Tennis Australia's National Court Rebate Scheme and is specifically for tennis clubhouses.

The catch is - to even be able to lodge an expression of interest we have to have in place funding for at least 75-80 % of the total cost of the project. So already you can see the importance of any assistance that may be forthcoming from Council, and particularly the matter of the interest free loan of $70,000.

Our excess of income over outgoings for at least the past 10 years has been such that we can repay the loan at about $7,000 per year and still accumulate the necessary extra funds to carry out the essential maintenance on the courts, including the expensive court carpet replacement every 10-12 years.

Once before Council was very helpful in providing a loan to our group - admittedly for a smaller figure of $16,000 about 14 years ago and that sum we repaid within two years. We're dependable and we basically pay our way - with a bit of assistance.

In summary then: I'm sure we would all like to see a new clubhouse in Gordon Park to match the excellent standard achieved for the courts themselves and to vastly improve the aesthetics of the whole park - and we'd all like to see that happen sooner rather than later. We could keep on saving at the rate we are doing now and we'd be looking at a new clubhouse in maybe 8 years time but with your help we believe we can make the clubhouse a reality during 2017.

We are therefore asking for your favourable consideration to our request for an interest free loan of $70,000 to be repaid over 10 years and for the reimbursement of the cost of the D/A.

Description: Signature JRT 2.jpg

John R Tait  Treasurer

Gordon Park Tennis Centre Committee of Management

Nambucca Heads Tennis Club


Ordinary Council Meeting - 12 May 2016

Request for interest free loan by the Gordon Park Tennis Committee of Management

 



Ordinary Council Meeting                                                                                                     12 May 2016

Assistant General Manager Engineering Services Report

ITEM 11.2    SF818              120516         Bowra Dam -  Request to Amend the Operating Licence

 

AUTHOR/ENQUIRIES:    Richard Spain, Manager Water and Sewerage         

 

Summary:

 

Council is seeking to have the licence conditions for the operation of the off river storage to allow some portion of stormwater runoff in the catchment retained by the dam.  DPI – Water have advised that they will only consider the request if a Review of Environmental Factors (REF) was undertaken and lends support to the proposal.

 

Council has previously resolved to proceed with the preparation of a REF and the document has now been completed to the stage of final draft, ready for public exhibition.  Final amendments may be made to the document to address any issues that may be raised through submissions received during the exhibition period.

 

Affected landowners downstream of the dam have been informed in writing of the proposal and advised to submit a submission should they have concerns.  Only one submission was received and this landowner has since discussed the matter with Council’s Manager Water and Sewerage and appeared satisfied with the proposal once it was clearly understood that all rainfall runoff up to the proposed threshold level of 25mm would continue to be released.

 

It is recommended that the final draft REF be placed on public exhibition prior to endorsement by Council and submission to DPI Water for consideration of the proposed licence amendment.

 

A copy of the REF is attached for Council’s information.

 

 

Recommendation:

 

That Council:

 

1        Place the Review of Environmental Factors (REF) on public exhibition for the required period of 28 days.

 

2        Receive and forward submissions from the general public and affected landowners to the consultant preparing the REF to making any amendments considered necessary to address any reasonable concerns raised by the submissions prior to finalising the document for the endorsement of Council for issue to DPI -Water.

 

3        Endorse the document for issue to DPI – Water should no submissions be received.

 

 

 

OPTIONS:

 

Operate the dam in accordance with existing licence conditions and not proceed with the request to DPI – Water for an amendment to the licence as previously resolved.

 

 

DISCUSSION:

 

As above

 

 

CONSULTATION:

 

Assistant General Manager Engineering Services

GHD

DPI – Water

Downstream landowners

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The retention of a portion of the runoff from high rainfall events is considered to have a minimal impact on the environment.  The assessed impacts are detailed in the REF document

 

Social

 

It is considered that the proposed licence variation will have no direct social benefits.

 

Economic

 

The proposed licence variation will provide Council with an economic benefit by reducing pumping costs to fill the dam.

 

Risk

 

It is considered that proposed licence amendment presents no risk to Council.

 

 

FINANCIAL:

 

Direct and indirect impact on current and future budgets

 

A variation for the preparation of the REF has already been approved for the current budget.  The proposal would have very little impact on future budgets with additional monitoring requirements expected to be more than offset by savings in the cost of pumping water to fill the dam.

 

Source of funds and any variance to working funds

 

Funds for the documentation of the REF have come from working funds.

 

Service level changes and resourcing/staff implications

 

There are no implications related to levels of service and resourcing.

 

 

Attachments:

1

14261/2016 - Final copy of REF prepared by GHD for proposed rainfall harvesting for Bowra Dam.

 

  


Ordinary Council Meeting - 12 May 2016

Bowra Dam -  Request to Amend the Operating Licence