NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

19 May 2011

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

?                Effective leadership

?                Strategic direction

?                Sustainability of infrastructure and assets

?                Community involvement and enhancement through partnerships with Council

?                Enhancement and protection of the environment

?                Maximising business and employment opportunities through promotion of economic development

?                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?                Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

 

Council meetings are held on the first and third Thursday of each month commencing at 5.30 pm.? Council meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

 

1??????? Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

2??????? Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as Council?s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 19 May 2011

 

Acknowledgement of Country????????? ? (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? PRAYER

3??????? DISCLOSURE OF INTEREST

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting ?? 5 May 2011

??????????????????????????????????????????????? ??????????? ? Special Council Meeting ? 12 May 2011

5??????? Notices of Motion

5.1???? Notice of Motion - Concerns Raised over the Determination Process of Joint Regional Planning Panel Decision - DA 2010/234 Proposed Primary School, Lot 11 DP 805157, Dudley Street Macksville

5.2???? Notice of Motion - Review of Joint Regional Planning Panel Decision - DA 2010/234 Proposed Primary School, Lot 11 DP 805157, Dudley Street, Macksville

5.3???? Notice of Motion - Taxi Stand In High Street, Bowraville

5.4???? Notice of Motion - Annual Report ?

6??????? PUBLIC FORUM/DELEGATIONS

7??????? ASKING OF QUESTIONS WITH NOTICE ??

8??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9??????? General Manager Report

9.1???? Outstanding Actions and Reports

9.2???? Quarterly Performance Review - 31 March 2011

9.3???? Nambucca Valley Care - Request for Reimbursement of DA fees totalling $8,902

9.4???? Renewal of Licence for Advertising Sign on Part Crown Reserve 81262

9.5???? Request for a Nomination for the Mid North Coast Local Health Network Community Reference Group

9.6???? Investment Report to 30 April 2011

9.7???? Goods and Services Tax Certificate 1 May 2010 - 30 April 2011

9.8???? National Broadband Network (NBN) Rollout

9.9???? Economic Directions Committee

9.10?? Insurance Cover for Markets

9.11?? Deleting Policy on the Reimbursement/Waiver of Fees and Charges for Not for Profit Charities and Community Groups

10????? Director Environment and Planning Report

10.1?? Our Living Coast Project Update

10.2?? Outstanding DA's greater than 12 months, applications where submissions received not determined to 6 May 2011

10.3?? DA's and CDC's Received and Determined under Delegated Authority to 6 May 2011

10.4?? DEP Applications and Statistical Reports July 2010-June 2011, 2007-2011 and Certificates Received 2007-2011

10.5?? Contract Regulatory Officer's Report April 2011

10.6?? Minutes of the Nambucca River, Creeks, Estuary and Coastline Management Committee Meeting held on 15 February 2011

10.7?? Determination of DA 2010/275 - Subdivision to create four (4) industrial lots

10.8?? 903 Taylors Arm Road, Utungun Conversion of approved Shed to Dwelling and issue of Building Certificate ?

 

11????? Director Engineering Services Report

11.1?? Proposed Closure of Pathway between 44-46 Marshall Way, Nambucca Heads

11.2?? Nambucca District Water Supply - Adaptive Management Strategy

11.3?? Waste Management Service Comparisons

11.4?? Transfer of Smiths Lane, Bowraville from a Crown Road to a Council Public Road

11.5?? Encroachment of Autumn Lodge onto Dawkins Park RF203 - Closure of Short Street, Macksville

11.6?? Waste Management Rural Disposal Services

11.7?? 2009/2010 State Emergency Service Annual Report ????

 

GENERAL PURPOSE COMMITTEE MEETING ? 18 MAY 2011

 

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

???


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 19 May 2011

Notice of Motion

ITEM 5.1????? SF1595??????????? 190511???????? Notice of Motion - Concerns Raised over the Determination Process of Joint Regional Planning Panel Decision - DA 2010/234 Proposed Primary School, Lot 11 DP 805157, Dudley Street Macksville

 

AUTHOR/ENQUIRIES:???? Rhonda Hoban, Councillor ????????

 

Summary:

 

DA 2010/234 Proposed Primary School, Lot 11 DP 805157, Dudley Street Macksville was determined by a Joint Regional Planning Panel on Tuesday the 12 April 2011 in the Nambucca Shire Council Chambers. The application was refused.

 

Council has received two formal requests to follow up concerns relating to process and procedure in the determination of DA 2010/234.? In particular, both letters query a Closed Meeting between the Joint Regional Planning Panel members and Council staff prior to the public meeting and indicate that there was a public perception that the Panel had reached a decision after the Closed Meeting and prior to the public meeting and community representations.? A number of telephone complainants have expressed a similar view.

 

 

Recommendation:

 

That in accordance with the Joint Regional Planning Panels Complaint Handling Policy Council forward the concerns raised over the determination of DA 2010/234 Proposed Primary School, Lot 11 DP 805157, Dudley Street Macksville to the Joint Regional Planning Panel Secretariat, with a copy to the NSW Deputy Premier and Member for Oxley the Hon Andrew Stoner MP.

 

 

OPTIONS:

 

In 2010 the NSW Government issued a specific policy for handling complaints about Joint Regional Planning Panels so no other options are offered.

 

 

DISCUSSION:

 

DA 2010/234 Proposed Primary School, Lot 11 DP 805157, Dudley Street Macksville was determined by a Joint Regional Planning Panel on Tuesday the 12 April 2011 in the Nambucca Shire Council Chambers. The application was refused.

 

Council has received two formal requests to follow up concerns relating to process and procedure in the determination of DA 2010/234.? In particular, both letters query a Closed discussion between the Joint Regional Planning Panel (JRPP) members and Council staff prior to the public meeting, and indicate that there was a public perception that the Panel had reached a decision after the Closed discussion and prior to the public meeting and community representations.? A number of telephone complainants have expressed a similar view.

 

Public representations have also been made to the Deputy Premier and Member for Oxley the Hon Andrew Stoner MP.

 

Reference has been made to the JRPP?s Operational Procedures, Code of Conduct and Complaint Handling Policy.? (Attached is a copy of the EP&A Act 1979 Sect 82A ? Review of determination; and Sect 23G ? Joint regional planning panels.)

 

Section 5.1 of the Operational Procedures states:

 

?The Panel meeting is a meeting where the Regional Panel meets in public to consider the DA that has been referred to it. The purpose of the meeting is for the Regional Panel to hear those who wish to express their view on the DA before the Panel makes a decision. Following hearing of public submissions, the Panel may proceed to determine the application or decide another course of action where appropriate?

 

Section 5.8 of the Operational Procedures states:

 

?Regional Panel meetings are to be conducted in public, unless otherwise directed by the Minister, or unless the Chairperson is of the opinion there are justifiable reasons to conduct any part of the meeting in closed session.?

 

This Section identifies five circumstances where a Chairperson may close part of a meeting to the public, not dissimilar to those in the Local Government Act. It goes on to state:

 

?Before the Chairperson decides to conduct any part of a Regional Panel meeting in closed session, the Chairperson may allow members of the public to make representations as to whether that part of the meeting should be closed.

 

Where a Chairperson decides to close any part of a Regional Panel meeting, the reasons for closing that part of the meeting must be recorded in the minutes of the meeting.?

 

The Regional Panel public meeting was scheduled to commence at 11.30 am. The Closed discussion referred to in the letters occurred immediately before the public meeting and will quite likely be considered by the Panel as not a part of the public meeting.

 

However the Joint Regional Planning Panel Code of Conduct states:

 

Section 1.5:

?You are accountable to the public for your decisions and actions and should consider issues on their merits, taking into account the views of others.?

 

Section 1.6

?You have a duty to be open as possible about your decisions and actions.?

 

Section 5.5

The ?Procedures for the Operation of Joint Regional Planning Panels? in Section 4.7 recognises that there may be circumstances where it is appropriate for Panel members to attend meetings with applicants, objectors and other third parties with an interest in a proposed development. However, you:

 

a) must not hold private meetings briefings or discussions in respect of the matter; ?

 

The Joint Regional Planning Panels Complaints Handling Policy advises that complaints should be forwarded to the Panel Secretariat and advises that:

 

?When considering complaints the relevant Regional Panel member and Panel Secretariat will adhere to the principles of procedural fairness.?

 

On this basis it is recommended that Council forward the complaints to the Panel Secretariat and inform the Deputy Premier of its actions.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

No environmental impacts identified.

 

Social

 

The public are entitled to lodge and expect a response to complaints.? Anyone who is the subject of a complaint is entitled to procedural fairness.

 

Economic

 

No economic impacts identified.

 

Risk

 

If complaints are not investigated and handled in accordance with policy there is the risk that the community will lose faith in the integrity of the complaints handling process and those the complaint is directed toward will be denied procedural fairness.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nil

 

Source of fund and any variance to working funds

 

Nil

 

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 19 May 2011

Notice of Motion

ITEM 5.2????? SF1595??????????? 190511???????? Notice of Motion - Review of Joint Regional Planning Panel Decision - DA 2010/234 Proposed Primary School, Lot 11 DP 805157, Dudley Street, Macksville

 

AUTHOR/ENQUIRIES:???? Rhonda Hoban, Councillor ????????

 

Summary:

 

DA 2010/234 Proposed Primary School, Lot 11 DP 805157, Dudley Street Macksville was determined by a Joint Regional Planning Panel on Tuesday the 12 April 2011. The application was refused.

 

Numerous telephone calls and several letters have been received regarding both the conduct of the determination process and the actual decision of the Joint Regional Planning Panel (JRPP).

 

In particular Council has been specifically asked whether the decision by the JRPP can be revisited or reviewed.

 

 

Recommendation:

 

That council seek a legal opinion as to whether an applicant who is dissatisfied with a Joint Regional Planning Panel decision is entitled to a review under Section 82A of the Environmental Planning and Assessment Act 1979.

 

 

OPTIONS:

 

Council can take no action.

 

 

DISCUSSION:

 

DA 2010/234 Proposed Primary School, Lot 11 DP 805157, Dudley Street Macksville was determined by a Joint Regional Planning Panel on Tuesday the 12 April 2011. The application was refused.

 

Numerous telephone calls and several letters have been received regarding both the conduct of the determination process and the actual decision of the Joint Regional Planning Panel (JRPP).

 

In particular Council has been specifically asked whether the decision by the JRPP can be revisited or reviewed.

 

Joint Regional Planning Panels are authorized under Section 23G of the Environmental Planning and Assessment Act 1979 (EP&A Act) copy attached.

 

It should be noted that Section 23G Clause (5A) indicates that ??..a regional panel is, in the exercise of functions conferred under subsection (2)(a) taken to be the council whose functions are conferred on a regional panel??

 

Council has previously been advised that for the purposes of certain DA?s the JRPP becomes or acts as the Council in terms of its function as a consent authority and that a consent granted by a JRPP becomes for all intent and purpose, a consent of Council which is why if such a consent (or refusal) is challenged in the Land & Environment Court it is Council?s responsibility to defend the JRPP?s decision.

 

However Section 82A of the EP&A Act (copy attached) grants to an applicant the right to have a decision reviewed where the consent authority is a Council so long as the DA is not complying, integrated or designated development and is not a determination made under Division 4 in respect of an application by the Crown. The Act appears to be silent on the situation where the JRPP becomes the council for the purposes of consent and the applicant requests a review. In other words the Act does not say that a JRPP decision can be reviewed, but it also does not say that it can?t.

 

Given that Section 23G (2) states that:

 

?A regional panel has the following functions:

(a)? any of a council?s functions as a consent authority that are conferred on it under an environmental planning instrument,?

it could be reasonably argued that the requirement to conduct a review is a function of a council as a consent authority conferred on it under an environmental planning instrument, (namely Section 82A, Clauses (1) and (2) of the Environmental Planning and Assessment Act 1979) and therefore a function conferred upon a JRPP by virtue of Section 23G(2).

?

It appears that this situation has not arisen since the formation of Joint Regional Planning Panels and there is no precedent for Council to follow.

 

In order for Council to respond to the question of whether a review of the decision is possible, Council needs an interpretation of the EP&A Act which is beyond the expertise of Council and requires a legal opinion.

 

If the legal opinion indicates that the applicant is not entitled to a review then this can be relayed to the applicant. If the opinion is to the contrary, then Council may well have to seek advice from the Minister as to who should conduct the review, but further discussion on this aspect would be premature at this stage.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

No environmental impacts identified.

 

Social

The question of whether an applicant of a DA determined by a JRPP has the same right to request a review as an applicant of a DA determined by a council raises equity issues. Refusal of the right to a review may be considered by the community to be discriminatory.

 

Economic

Although there will be costs to Council in obtaining a legal opinion on the right to a review, there is the potential that a review may avoid a court challenge which could be more costly for Council to defend.

 

Risk

There is the risk that a legal opinion will not be definitive. There is also the risk that if Council does not pursue the possibility of a review, it will have to defend a challenge in the Land and Environment Court.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

It is estimated that a legal opinion could cost $1,000 which would be a cost to Council?s current budget

 

Source of fund and any variance to working funds

 

If funds are not available in Council?s current legal expenses budget the legal opinion will require a variance to working funds.

 

 

Attachments:

1View

12447/2011 - EP&A Act Sections 82A and 23G

 

??


Ordinary Council Meeting - 19 May 2011

Notice of Motion - Review of Joint Regional Planning Panel Decision - DA 2010/234 Proposed Primary School, Lot 11 DP 805157, Dudley Street, Macksville

 

 

 



Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 19 May 2011

Notice of Motion

ITEM 5.3????? SF1595??????????? 190511???????? Notice of Motion - Taxi Stand In High Street, Bowraville

 

AUTHOR/ENQUIRIES:???? Paula Flack, Councillor ????????

 

Summary:

 

Currently there is no taxi service in Bowraville.? However, the taxi rank occupies two parking spaces in High Street.?

 

 

Recommendation:

 

That Council investigate whether the taxi rank can be removed from High Street Bowraville.

 

 

 

DISCUSSION:

 

Currently, whilst the signs exist, people parking in the taxi stand can be booked so the taxi stand is effectively sterilising two parking spaces in High Street Bowraville.

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 19 May 2011

Notice of Motion

ITEM 5.4????? SF1595??????????? 190511???????? Notice of Motion - Annual Report

 

AUTHOR/ENQUIRIES:???? Paula Flack, Councillor ????????

 

Summary:

 

In the past the Annual Report has not been formally presented to Councillors.

 

 

Recommendation:

 

That the General Manager present an overview of the Annual Report to Councillors upon its completion.

 

 

 

 

Attachments:

There are no attachments for this report. ?????


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 19 May 2011

General Manager

ITEM 9.1????? SF959????????????? 190511???????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

JULY 2009

1

SF1272

16/07/09

Council consider as a first priority the provision of a data link and adequate server for backup in the quarterly review.? That Council consider suitable remote office space to house disaster recovery equipment at the quarterly review.

 

GM

Fibre optic cable has been laid and computer hardware (backup server) has been ordered. ?Hardware has been installed being:

1. ESXi host server in the library. This server runs VMware ESX which is then capable of hosting our servers in a virtual environment if required.

2. Platespin Protect. Installed on the ESX host is a virtual server dedicated to handling replications from our physical servers. Each physical server has a Platespin agent installed to facilitate this replication.

3. Fibre link between admin office and library DR site.

 

Planning is underway to update and then test Council?s disaster recovery and business continuity plan.

AUGUST 2009

2

SF544

20/08/09

Council adopt the Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan and review within 12 months.

 

GM

September 2010.

Plan currently being reviewed.

Deferred to October 2010.

Not completed ? deferred to November 2010.

MANEX agreed to rehabilitate Bellwood between Pacific Hwy & Mumbler St with existing contributions.

To be included in Works Program for 2011/2012.

Enquiry to be made with D of P re progress of subdivision application.

 

DoP confirmed that subdivision application submitted, but not ready for public exhibition yet (8/3/11)

 

 

JANUARY 2010

3

SF839

21/01/10

General Manager and Directors be reminded to report on potential revotes at quarterly reviews.

 

GM

On-going.

 

 

 

 

MARCH 2010

4

SF820

20/05/10

Quarterly performance review be presented to Clrs for comment at the first Council meeting of the month; with comments to be received by the next business paper deadline; and with the Performance review + Councillors comments to be considered at the following GPC.? Also dot points be replaced with no?s & an electronic copy to be provided to those Councillors who want it.

 

GM

On-going.

 

 

5

SF46

20/05/10

Council consider becoming a member of the NSW Cemetery and Crematoria Association in 12 months time.

 

DEP

Report in May 2011.

No further action. No benefit identified for the membership.

 

JULY 2010

6

SF638

15/07/10

Council formulate a plan of management for land which is occupied by the Valla Beach Pre-School.

 

GM

Scheduled for October 2010.

Deferred to November 2010.

Pre School unable to secure an easement over adjoining land for maintenance of bushfire buffer.? Plan of Management to be prepared following resolution of Pre School extensions.

 

7

SF218

15/07/10

Council review investigations to extend sewer to the Lower Nambucca and investigate effluent disposal issues in Eungai.

 

GM/

DEP

Letter sent to owners in Lower Nambucca.? Briefing and discussion with property owners to be arranged.

DEP to investigate Eungai.

De Groot Benson contacted concerning a meeting date in February 2011.

Information sent through to consultant.? Meeting now not likely to late March 2011.

 

Consultant advised that meeting will need to be deferred to May 2011 due to unavailability.

 

SEPTEMBER 2010

8

SF1471, SF611

2/9/2010

Write to Minister for Local Govt requesting that the LG (manufactured Home Estates etc) Regulation 2005 be amended to require proposals to locate new dwellings in caravan parks to be notified to council prior to placement

DEP

Letter sent on 10/9/2010.

No response as at 26/10/2010.

Response received from Minister for Local Government 5 November 2010 advising that the matter has been referred to the Minister for Planning for consideration. See Trim document 27096/2010.

No response from Minister for Planning as at 22/2/11.

 

No response from Minister for Planning as at 28/3/11.

 

New round of letters sent by weekending 21 April 2011.

9

SF741

16/09/10

Council pursue the potential of recovering the cost (of the enlarged sludge lagoon at the Nambucca Heads STP) from the Public Works Department.

 

GM

Contracts have been reviewed and a letter containing a claim has been sent to the PWD on 29 September 2010.? Response received from PWD on 11 October denying liability.? Meeting to be held on 28 October 2010.? Awaiting finalisation of a design for bank of sludge lagoon.

Council?s solicitor, Terry Perkins has been instructed to act on Council?s behalf in pursuing the claim.

 

GM met with PWD representatives on 2 March.? Verbal agreement has been reached on a $48,000 settlement being the foregone subsidy on the additional work.? PWD to put in writing to Council.?

 

Written offer from PWD received.? To be reported to Council.

 


OCTOBER 2010

10

SF1031

21/10/10

New policies be reported back to Council for determination.

 

GM

January 2011.

IPR current priority. Deferred to March 2011.

IPR and reformatting of Management Plan remain priorities.? Have had to defer again to April 2011. Now May 2011.? Still can?t get to them due work load.

 

NOVEMBER 2010

11

SF1471

04/11/10

That a Saleyard seminar be held for the community after Council has received the report from Council?s Property Officer and prior to making any final decision on the future of the Saleyards.

 

GM

Report scheduled for December 2010.

Report scheduled for January 2011.

Property Officer to write to CMA requesting funds for improving Saleyards effluent issue.

 

Awaiting response from CMA.

 

12

PRF54

18/11/10

Council approach LPMA re future management of Boultons Crossing (Gumma) Reserve

 

GM

Letter written to LPMA 26 November 2010.? Meeting with LPMA and Committee of Management arranged for 27/1/2011.

 

Meeting held on 27/1/2011.? Awaiting advice from LPMA on bringing more crown land into the reserve and grant opportunities.

GM to follow up with Committee of Management.

 

DECEMBER 2010

13

DA2004/136

2/12/10

That a report be provided to Councillors, as part of the quarterly budget review, regarding all costs to Council of all legal issues.

 

DES

GM

 

To come with quarterly budget review.

Defer to April 2011.

See report to 19 May 2011

 

14

SF341

2/12/10

Council request from CoM involved with markets info regarding their insurance cover and a copy of any policies.

 

GM

Letters sent on 10 December 2010.

 

Responses received from 2 of 3 Committees of Management.? Information from 3rd Committee has been followed up.

See report to 19 May 2011.

 

15

SF296

2/12/10

Signage at Ferry Street Macksville ? Council review after the Christmas break.

 

DEP

Report to Council in February 2011

Signs unable to be erected prior to Christmas.? Report deferred to April 2011.

 

Report further deferred to after April school holidays

Further delay due to signs have not been erected..

 

16

PRF53

16/12/10

Council write to Country Energy asking if electricity cables can be bundled in River Street to reduce pruning as a community service.

 

DES

Letter sent 9 February 2011.

 

Response received from Country Energy advising that the matter is being investigated.

17

SF1372

16/12/10

Council?s Strategic Planner prepare a Climate Change Adaptation Policy for future adoption by Council to ensure that actions contained in the Climate Change Adaptation Strategy are given consideration in future decision making, policy implementation, strategy development & Council staff.

 

DEP

Targeting April 2011.

 

Due to workloads this report has been deferred ? now likely to be May 2011.

 

Draft report has been circulated to Councillors and to come to June meeting.

18

SF844

16/12/10

That a Project Implementation Management Plan for the off-stream dam be developed to include provision for hollow bearing trees that are removed as part of the pre-clearing survey to be replaced by nesting boxes of similar dimension provided in suitable vegetation, with the catchment above the dam top water level.

 

DES

GHD commissioned.? Plan anticipated in March 2011.

 

To be included within the contract documentation as a condition imposed on the contractor obligations and compliance with the EIS.

JANUARY 2011

19

SF84

20/1/11

Council seek further information from the LGSA re the property based levy (for emergency services)

 

GM

Letter sent 21/1/11

20

SF84

20/1/11

Council write to RFS Commissioner re undertaking that increases in RFS contributions would be subject to review by IPART.

 

GM

Letter sent 21/1/11

FEBRUARY 2011

21

SF1508

3/2/11

Council revert to in-house monitoring of energy consumption and greenhouse gas production and revisit the option of engaging consultants for benchmarking in 12 months time.

 

DES

Report in February 2012.

22

SF755

17/2/11

Council defer demolition of the old rugby league amenities at Coronation Park for a period of 3 months to allow the Trust to complete their proposal to restore parts of the building and to demonstrate their ability to fund the project.

 

DES

Report June 2011 GPC.

23

SF1291

17/2/11

Paveline patching machine ? a further report be prepared of the year July 2010 to June 2011 for comparison with the same period in the previous year.

DES

Report to April 2011.

 

Report to August 2011.

24

SF775

17/2/11

Council liaise with the Saltwater Freshwater Festival Committee with a view to conducting the Festival in the Nambucca Valley in 2013.

 

GM

Letter sent to Committee on 21 February 2011.

25

SF787

17/2/11

Council write to the relevant Minister and Federal Government Department concerned with pest control seeking a more active approach to the control of the Indian Myna and requesting that it be officially declared as a pest.

 

DEP

Letters sent 3 March 2011.

Response from Minister Sartor received 15/3/11 advising that matter is being considered and a formal response will be sent in due course.? See Trim doc 6789/2011

 

New round of letters to be sent to the Relevant Minister and State Government

MARCH 2011

26

RF275

17/3/11

Council write to the Minister for Roads requesting an immediate decision on the total reconstruction of the Bowraville to Bellingen Road.

 

GM

Letter sent 22/3/2011

27

SF261

17/3/11

 

Council request the RTA to provide a breakdown of the $10m expenditure on safety improvements to the Pacific Highway between Urunga and Nambucca Heads.

 

GM

Letter sent 22/3/2011

28

SF1595

17/3/11

Council be provided with a report on other councils? (Mid North Coast Group of Councils) garbage services inclusive of waste management processes, environmental outcomes and the rate per annum.

 

DES

Report May 2011

29

SF788

17/3/11

Council write to CHCC requesting the audit report (on biomass solutions) as soon as it?s received and request a presentation on the 3 options with the opportunity to comment before CHCC determines their position.? Copy of letter to go to Bellingen SC.

 

GM

Letter sent 22/3/2011

30

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

DEP

Brief to be prepared and new floodplain study to be undertaken during 2011.

APRIL 2011

31

 

7/4/2011

Council approach the Minister for Roads and the Local Member to request Taylors Arm Road, MR533 be reinstated as a Regional Road.

 

DES

Letter sent week ending 15 April 2011

32

 

7/4/2011

Council commence the formal procedure to rename the Congarinni Bridge the, ?Howard ?Pud? Langford? bridge.

DES

Process commenced

33

 

7/4/2011

Council receive a report on options for addressing waste disposal for the residents of Burrapine.? One of the options to be considered is a waste transfer station.

 

DES

Report to be prepared by June 2011

34

SF1595

7/4/2011

A report to come back to Council on the terms of reference for an Economic Directions Committee, including its role, selection of members, frequency of meeting, voting arrangements and any delegations of authority.

 

GM

Report to Council in May 2011

35

SF841

7/4/2011

Council request the RTA to conduct a safety review of the Pacific Highway between Eungai and Nambucca Heads with a view to undertaking interim safety works including consideration of speed zones and speed cameras.? Council seek the support of its Local Member and Deputy Premier to the request.

 

DES

Letter forwarded week ending 15 April 2011.? Media release has been received indicating review will proceed.

36

SF29

7/4/2011

That a Committee be formed comprising the Mayor, library delegates, MCCS to investigate the possibility of forming a relationship with other local Council libraries and that the Committee report back to Council by Feb 2012.

 

DEP

MCCS to arrange an Inaugural Meeting.? Meeting has been arranged to discuss proposal with Coffs Harbour City Council on Monday 23 May 2011.

37

SF29

7/4/2011

Council write to the Clarence Valley Council asking what they anticipate future contributions to the Clarence Regional Library will be when the Strategic Plan has been completed and the planned outcomes achieved.

 

GM

Letter sent 13 April 2011

38

SF358

7/4/2011

That the GM report on the options for the use of the funds in the S94 reserve for public recreation in the Macksville/Scotts Head catchment including foreshore redevelopment at River Street, Macksville.

 

GM

Report to Council in May 2011.? Section 94 officer has been on sick leave.

39

SF878

7/4/2011

That Council request a presentation from the Executive of the Mid North Weight of Loads Group at a GPC meeting.

 

DES

Request forwarded to Mid North Weight of Loads to present at a GPC

40

PRF53

21/4/2011

Foreshore redevelopment ? River Street, Macksville ? Option A stage 1 (with modifications) be placed on public exhibition for 28 days.

 

DES

Placed on public exhibition (closing 4.00 pm on 2 June 2011) with a further report to Council with summary of comments received.

41

SF84

21/4/2011

Council write to the Minister for Police and Emergency Services & complain about RFS cost increases and controls re use of fuel cards and phones.? Also why IPART don?t review cost increases and why there is a prepayment for the Volunteer & Statewide Support contribution.

DES

Letters sent week ending 29 April 2011.

42

SF84

21/4/2011

Council submit a motion to the Shires Association Conference that the Associations write to the Minister for Police and Emergency Services raising concerns about the cost of the RFS to local government; the annual increases in Council contributions; the method of advance payment and level of reporting to local government.? Further the Minister consider improvements to the process to reduce the financial impacts on local government.

 

DES

Motion forwarded to the Shires Association.

43

SF84

21/4/2011

Council write to the Minister for Local Government, Minister for Police and Emergency Services and Local Member advising that increases in contributions to the RFS well exceed rate pegging and express Council?s concern about the lack of transparency in the increases sought.

 

GM

Letters sent weekend ending 29 April 2011.

44

SF84

21/4/2011

Council write to the head of the local district of the RFS and request copies of annual reports of expenditure in this district for the past 5 years.

 

DES

Letters sent weekend ending 29 April 2011.

MAY 2011

45

SF959

5/5/2011

Council write to RTA and ask that the new 90km/hr zone on the Pacific Highway be extended from Valla Beach to Nambucca Heads and that feeder roads have appropriate markings.

GM

Letter sent 9 May 2011.

46

SF1306

5/5/2011

Council write to the Hon. Andrew Stoner MP and ask why there needs to be new arrangements for bush fire certificates and why they can?t continue to be provided by the RFS.

DEP

Letter sent 9 May 2011.

47

SF395

5/5/2011

Council approach Comet Windmills regarding the type of pump they propose to install in Dawkins Park and whether it will be self priming and its susceptibility to sucking debris.

GM

Letter sent 9 May 2011.

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 19 May 2011

General Manager's Report

ITEM 9.2????? SF820????????????? 190511???????? Quarterly Performance Review - 31 March 2011

 

AUTHOR/ENQUIRIES:???? Lorraine Hemsworth, Executive Assistant ????????

 

Summary:

 

In accordance with the provisions of Section 407 of the Local Government Act 1993 I wish to report the extent to which the performance targets set in Councils 2010/2030 Management Plan have been achieved.

 

The Performance Targets for quarter to 31 March 2011 is circularised.

 

 

Recommendation:

 

That Council note the extent to which the Performance Targets have been achieved for the quarter to 31 March 2011.

 

 

 

 

 

Attachments:

1View

?- CIRCULARISED DOCUMENT - Quarterly Performance Targets to 31 March 2011 (Trim 16262/2011)

 

?

?


Ordinary Council Meeting - 19 May 2011

Quarterly Performance Review - 31 March 2011

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Quarterly Performance Review - 31 March 2011

 

 

 

CIRCULARISED DOCUMENT - Quarterly Performance Targets to 31 March 2011 (Trim 16262/2011)

 

??Pages

 


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 19 May 2011

General Manager's Report

ITEM 9.3????? SF788????????????? 190511???????? Nambucca Valley Care - Request for Reimbursement of DA fees totalling $8,902

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Council has received two requests from Nambucca Valley Care for the reimbursement of DA fees; firstly $2,078 for DA 2011/018 which involves a sunroom addition to Autumn Lodge in Macksville and secondly $6,824 for DA 2011/053 being 16 new villas at Riverside Gardens, 17-23 Piggott Street, Nambucca Heads.

 

In the 2010/2011 budget, there is provision for $18,000 for donations under Section 356.? This was substantially increased from the original provision of $6,000 and as at 9 May 2011 has still been overspent by $4,000.? As a consequence there is no funding available in the 2010/11 budget to fund the request.

 

 

Recommendation:

 

That Nambucca Valley Care be advised that Council has no budget provision for the refund of its development application fees.

 

 

OPTIONS:

 

Council has discretion as to whether or not to reimburse the DA fees of $8,902 in whole or in part.? There is no funding remaining in the donations budget for 2010/2011 and any reimbursement would need to come from next year?s budget.? The draft budget for 2011/2012 has a provision for donations of $20,000.

 

 

DISCUSSION:

 

Council has received two requests from Nambucca Valley Care for the reimbursement of DA fees; firstly $2,078 for DA 2011/018 which involves a sunroom addition to Autumn Lodge in Macksville and secondly $6,824 for DA 2011/053 being 16 new villas at Riverside Gardens, 17-23 Piggott Street, Nambucca Heads.

 

As a charitable entity, Nambucca Valley Care is seeking the consideration of Council to waive and refund the development application fees, including the Long Service Leave Levy.? Copies of the requests are attached.

 

On 9 February 2011 Council received a development application for a sunroom and access ramp addition at Autumn Lodge.? The estimated cost of the development is $80,000 and the development application fee which was paid was $2,078.

 

On 18 March 2011 Council received a development application for a 16 unit residential development from Hill Lockart Architects.? The estimated cost of the development is $3.6m and the development application fee which was paid was $6,824.

 

Council received letters with each application requesting a refund of the development application fees, including the long service leave levy.

 

Council has a policy titled, ?Not for Profit Charities or Community Groups ? Reimbursement/Waiver of Fees and Charges?.? A copy of the policy is attached.

 

The policy provides:

 

1.??? That each year, in conjunction with the estimates, Council determine the maximum amount of expenditure under Section 356.

 

2.??? That each year, in conjunction with the estimates, Council determine the amount to be spent by way of general donations.

 

3.??? That each year, in conjunction with the estimates, Council determine the amount to be expended by way of donations to charitable organisations within Council?s Planning Instruments to off-set building application fees, development application fees and lease fees.

 

4.??? That all applications for donation to off-set fees and contribution charges be considered at the end of the rating year and distributed proportionally between applicants, in relation to the amount of fee or contribution paid.

 

5.??? That application for donations be considered in the same year in which a development application, building application or lease is lodged/executed.

 

6.??? That each applicant be required to complete an application for outlining the purposes of which the development will be used, the benefits that will accrue to the community from the development and the sections of the community who will benefit from the works.

 

Council has not properly applied the policy in as much that whilst it determines every year the amount to be spent by way of general donations, it does not determine a subset being the donations to charitable organisations to offset development application fees and the like.

 

Notwithstanding, Nambucca Valley Care is a registered charity and meets the provisions of the policy.? It is also an important local company and charity providing a very valuable service to our community in housing the aged and disabled.? Council has previously been active in supporting its work.

 

In the 2010/2011 budget, there is provision for $18,000 for donations under Section 356.? This was substantially increased from the original provision of $6,000 and as at 9 May 2011 has still been overspent by $4,000.? As a consequence there is no funding available in the 2010/11 budget to fund the request.

 

The draft budget for 2011/12 proposes to increase the budget to $20,000.? The funding requests from Nambucca Valley Care could be met from this budget, although it will substantially reduce the regular donations budget.? The long service leave levy which is payable prior to the release of the construction certificate is not a Council fee, with Council simply being the collection agency which remits the funds to the Long Service Leave Corporation.? Council is unable to refund money that belongs to another authority.

 

As Council has overspent its donations budget in 2010/2011 it is recommended that Nambucca Valley Care be advised that Council has no budget provision for the refund of the development application fees.

 

The draft budget for 2011/2012 indicates that Council?s financial situation is such that it cannot afford to retain this policy.? This is the subject of a separate report in this business paper.

 

 

CONSULTATION:

 

There has been no consultation in relation to the recommendation.? Nambucca Valley Care has made several enquiries with Council concerning the consideration of their request.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

Requests for donations well exceed the budget so there is an opportunity cost in the donations which are provided.

 

Economic

 

There are no economic implications.

 

Risk

 

The only discernible risk is that if Council retains the policy there could be a spate of similar applications which will quickly deplete the entire donations budget.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The recommendation has no budgetary impact.? The requests could be met from the proposed 2011/2012 donations budget.? In the draft budget provision has been made for a total expenditure on donations of $20,000.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1View

4393/2011 - Request for DA fees to be refunded - DA2011/018

 

2View

7405/2011 - Request for DA fees to be refunded - DA2011/053

 

3View

253/2008 - Policy on the Reimbursement/Waiver of Fees and Charges

 

??


Ordinary Council Meeting - 19 May 2011

Nambucca Valley Care - Request for Reimbursement of DA fees totalling $8,902

 


Ordinary Council Meeting - 19 May 2011

Nambucca Valley Care - Request for Reimbursement of DA fees totalling $8,902

 


Ordinary Council Meeting - 19 May 2011

Nambucca Valley Care - Request for Reimbursement of DA fees totalling $8,902

 

 

?

 

 

 

NAMBUCCA SHIRE COUNCIL

POLICY

NOT FOR PROFIT

CHARITIES OR COMMUNITY GROUPS REIMBURSEMENT/WAVER OF FEES AND CHARGES?

 

 

 

Function:? GENERAL MANAGER

 

 

Adopted: 6 January 2008?

Last reviewed: 20 October 2010?

 

Our Vision

 

Nambucca Valley ~ Living at its best

 

Our Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

 

1.0???? Policy objective

 

The policy is designed to achieve the following objectives

 

???? Reduce the financial burden on not for profit charitable organisations and community groups.

???? Identify funds within Council?s budget to cover applications for refunds.

???? Reduce staff administration time in handling requests for refunds and allowing a more consistent approach to managing applications and applying fee schedule.

 

 

2.0???? Related legislation

 

Local Government Act 1993, Section 356.

 

3.0?????? Definitions

 

The definition of charity extends to include community organisations or functions put on for the benefit of a number of persons or residents of the Shire by an organisation that has little or no recourse to fund raising through avenue other than seeking sponsorship from local business houses and such like.

 

 

4.0???? Policy statement

 

1????????? That each year, in conjunction with the estimates, Council determine the maximum amount of expenditure under Section 356.

 

2????????? That each year, in conjunction with the estimates, Council determine the amount to be spend by way of general donations.

 

3????????? That each year, in conjunction with the estimates, Council determine the amount to be expended by way of donations to charitable organisations within Council?s Planning Instruments to off-set building application fees, development application fees and lease fees.

 

4????????? That all applications for donation to off-set fees and contribution charges be considered at the end of the rating year and distributed proportionally between applicants, in relation to the amount of fee or contribution paid.

 

5????????? That application for donations be considered in the same year in which a development application, building application or lease is lodged/executed.

 

6????????? That each applicant be required to complete an application for outlining the purposes of which the development will be used, the benefits that will accrue to the community from the development and the sections of the community who will benefit from the works.

 

7??????? That delegation be given to the General Manager to ascertain the merit of the application.

 

 

 


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 19 May 2011

General Manager's Report

ITEM 9.4????? SF764????????????? 190511???????? Renewal of Licence for Advertising Sign on Part Crown Reserve 81262

 

AUTHOR/ENQUIRIES:???? Steven Williams, Property Officer ????????

 

Summary:

 

Council is the Reserve Trust Manager for Crown Reserve 81262.

 

Within the Reserve is an advertising sign promoting the location and business of the White Albatross Caravan Park.? The advertising sign has been licensed to the operator of the White Albatross Caravan Park since 2005.

 

The previous Licence expired in December 2010.

 

The Licensee has advised that he desires a new Licence.

 

The Department of Lands has advised that they do not oppose the issue of a new Licence in principal on the proviso the Licence fee is consistent with their current pricing structures. In this instance the pricing structure determines the annual rent for the sign to be $2,000 (exclusive of GST). Annual rent under the previous licence was $425.

 

It is recommended that a Licence be renewed for a further 5 year term at an annual rent of $2,000 subject to the Minister?s consent.

 

 

Recommendation:

 

1????????? That Council, in its capacity of Reserve Trust Manager for Crown Reserve R81262, grant a Licence for a period of five years to the operator of the White Albatross Caravan Park for the use of part Reserve R81262 for an Advertising Sign with a commencing annual rent of $2,000 (exclusive GST) and subject to the terms and conditions deemed necessary by Council?s Legal Advisor.

 

2????????? That Council, in its capacity of Reserve Trust Manager for Crown Reserve R81262, authorise the Mayor and the General Manager to execute all necessary documents to give effect to the Licence by the Reserve Trust Reserve Trust Manager for Crown Reserve R81262 to the operator of the White Albatross Caravan Park for the use Part Reserve 81262 for use as an Advertising Sign.

 

 

OPTIONS:

 

1????????? Council can elect to not renew the Licence. In such event the current Licence provides for the Licensee to remove the structure within 28 days of the termination the Licence.

 

2????????? Council can elect to grant a Licence for a different time frame. Given the relatively low rent it is not considered feasible to attend to Licence renewal for terms less than 5 years. The proposed Licence Agreement provides for a market rent review after three years.

 

DISCUSSION:

 

The advertising sign is located at the entrance to the White Albatross Caravan Park.

 

Council in its capacity as Reserve Trust Manager, has previously licensed the use of the area for the sign to Mr Richter, who is the operator of the White Albatross Caravan Park. The previous Licence was for a period of 5 years and expired in December 2010.

 

Amongst other terms under the Licence the Licensee is required to maintain the structure in a clean, tidy and safe condition. It is suggested that any new Licence Agreement perpetuate these conditions as a minimum.

 

It was deemed that the previous rent did not reflect current market value. A reappraisal of market rent was calculated at $2,000 per annum. The Licensee has agreed to this rent structure.

 

 

CONSULTATION:

 

?????????????? Department of Lands (Grafton)

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The recommendations do not give rise to any environmental issues.

 

Social

 

The recommendations do not give rise to any social issues

 

Economic

 

The recommendations do not give rise to any economic issues.

 

Risk

 

The recommendations do not give rise to any additional risk issues.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The Crown Land Act requires income derived from a Reserve to be spent on that Reserve. The increased rent will serve to better maintain the Reserve.

 

Source of fund and any variance to working funds

 

Nil

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 19 May 2011

General Manager's Report

ITEM 9.5????? SF860????????????? 190511???????? Request for a Nomination for the Mid North Coast Local Health Network Community Reference Group

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Council has received the attached letter from the Mid North Coast Local Health Network advising of the establishment of a Reference Group and asking Council to nominate a representative to sit on the Reference Group.

 

 

Recommendation:

 

That Council choose whether it wishes to nominate a representative for the Mid North Coast Local Health Network Community Reference Group.

 

 

OPTIONS:

 

Council can choose whether it wishes to nominate a representative for the Working Group.

 

 

DISCUSSION:

 

Council has received the attached letter from the Mid North Coast Local Health Network advising of the establishment of a Reference Group and asking Council to nominate a representative to sit on the Reference Group.? Preferably the representative is to have a role in the organisation in, ?liaison with the community or in social development or planning?.

 

The Reference Group will review and provide advice to the Mid North Coast Local Health Network on community engagement activities as set out in a Community Consultation Plan (CCP).? The main function of the Reference Group will be to review and provide feedback on the CCP and the range of engagement activities proposed.

 

It is expected that Reference Group members will bring different interests, experiences and expertise to the advice provided by the Mid North Coast Local Health Network on its CCP.? This will be through a full day workshop held twice a year to review and provide input into the CCP.

 

 

CONSULTATION:

 

There has been no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

The provision of health services across the local health network has important social implications.? Access to health services is particularly an issue for those in the region who live outside the major centres of Coffs Harbour and Port Macquarie.

 

 

Economic

 

There are no economic implications.

 

Risk

 

With voluntary redundancies proposed to be sought from Council staff, there is limited capacity for Council staff to take on additional responsibilities.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no budgetary implications.

 

Source of fund and any variance to working funds

 

There is no implication for working funds.

 

Attachments:

1View

11725/2011 - Request from MNC Local Health Network

 

??


Ordinary Council Meeting - 19 May 2011

Request for a Nomination for the Mid North Coast Local Health Network Community Reference Group

 



Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 19 May 2011

General Manager's Report

ITEM 9.6????? SF394????????????? 190511???????? Investment Report to 30 April 2011

 

AUTHOR/ENQUIRIES:???? Faye Hawthorne, Accountant ????????

 

Summary:

 

The total return on investments from 1st July to 30 April 2011 is $1,461,737.00.

 

During April, Term Deposit interest rates ranged from 5.69% for 30 days and up to 6.70% for 12 months. Council placed two Term Deposits during the month between 239 and 469 days with interest rates of 6.20%.

 

The Managed Funds balances and returns for the month are:

 

?????????????? Macquarie Income Plus - balance $3,387,123 positive return $28,655

?????????????? Blackrock - balance $212,505 positive return $2,738

?????????????? TCorp - balance $979,148 negative return $113.

?????????????? UBS ? balance $201,008 negative return $633

 

Council currently has $6.59 Million with Managed Funds and the balance of $25.725 Million on term deposits.

 

This report details all the investments placed during April and Council funds invested as at 30 April 2011.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 ? Investment of Surplus Funds.

 

 

C P Doolan

Responsible Accounting Officer

 

 

 

Recommendation:

 

That the Accountants? Report on Investments placed to 30 April 2011 be noted.

 

 

OPTIONS:

 

This report is for information only.

 

DISCUSSION:

 

This report details all the investments placed during April 2011 and Council funds invested as at 30 April 2011.


 

1? Investments Placed 1 to 30 April 2011

 

 

Date

?Amount

Period (Days)

Institution Accepted With

Rate

 

 

 

 

 

14.04.11

$1,060,535.47

469

Adelaide & Bendigo

6.20%

 

 

 

 

 

20.04.11

$1,115,655.59

239

NAB

6.20%

 

 

 

 

 

 

 

 

2? Investments Matured & Interest & Returns 1 to 30 April 2011

 

 

Term Deposits/Bank Bills

 

 

 

 

Institution

?Amount

Period (Days)

Rate

?Interest

Adelaide & Bendigo

?$? 1,029,095.89

189

5.90%

?$31,439.58

NAB

?$? 1,100,714.81

88

5.63%

?$14,940.78

Westpac (CPG)

?$? 1,000,000.00

188

6.00%

?$30,904.11

 

 

 

 

 

 

 

Managed Funds

 

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Returns This Month

Annualised Performance FYTD

Returns FYTD

UBS Wealth M'ment Aust Ltd

?$201,008.24

31

-0.37%

-$632.79

6.38%

?$59,715.58

Macquarie Global Income Opportunity

?$3,387,122.74

31

0.85%

?$28,655.43

8.40%

?$333,682.65

Blackrock

?$212,504.63

31

1.31%

?$2,737.58

8.31%

?$ 28,648.66

 

Long Term Funds

 

 

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Monthly change in net asset value

Change in net asset value LTD

Coupons Paid to Date

Annualised Performance FYTD

NSW Treasury Corp

?$979,147.78

31

-0.01%

-$112.94

-$32,177.02

N/A

9.36%

Longreach 2-2007*

?$976,420.00

31

0.31%

?$3,050.00

-$25,680.00

?$76,201.36

1.58%

Longreach Series 26*

?$423,750.00

31

0.36%

?$1,500.00

-$72,000.00

?$17,500.00

3.44%

Averon II*

?$411,800.00

31

1.34%

?$5,450.00

-$88,200.00

?$28,396.10

3.83%

 


 

3? Investments held at 30 April 2011

 

 

 

 

 

 

Institution

?Amount

?Date Invested

Period (Days)

Maturity Date

?Interest Due at maturity

Interest

Days to 30.06.11

Interest to 30.06.11

BCCU - No 1

$531,434.50

04/03/11

365

03/03/12

?$34,543.24

6.50%

118

?$11,167.40

BCCU - No 2

$679,936.19

27/05/10

365

27/05/11

?$43,175.95

6.35%

399

?$47,197.82

BCCU - No 3

$1,046,044.58

03/02/11

119

02/06/11

?$20,803.39

6.10%

147

?$25,698.31

IMB - No 1

$1,194,304.53

13/01/11

252

22/09/11

?$51,452.60

6.24%

168

?$34,301.73

IMB - No 2

$1,000,000.00

11/03/11

283

19/12/11

?$48,691.51

6.28%

111

?$19,098.08

Bankwest - No 1

$598,551.01

31/03/11

210

27/10/11

?$20,593.43

5.98%

91

?$8,923.82

Bankwest - No 2

$1,105,669.47

29/07/10

280

05/05/11

?$53,011.55

6.25%

336

?$63,613.86

Macq Bank** - No 1

$321,036.16

07/10/10

273

07/07/11

?$14,767.22

6.15%

266

?$14,388.58

Macq Bank - No 2

$897,726.13

07/12/10

219

14/07/11

?$33,664.73

6.25%

205

?$31,512.65

Bendigo & Adelaide - No 1

$1,060,535.47

14/04/11

469

26/07/12

?$84,488.36

6.20%

77

?$13,871.22

Savings & Loans - No 1

$574,853.40

10/02/11

210

08/09/11

?$20,505.73

6.20%

140

?$13,670.49

Savings & Loans - No 2

$1,030,065.75

07/10/10

364

06/10/11

?$62,970.04

6.13%

266

?$46,016.56

Savings & Loans - No 3

$1,075,159.46

12/11/10

367

14/11/11

?$68,430.51

6.33%

230

?$42,885.61

Bank of Qld - No. 1

$1,000,000.00

11/03/11

270

06/12/11

?$46,232.88

6.25%

111

?$19,006.85

Newcastle Perm - No 1

$1,161,668.77

26/08/10

364

25/08/11

?$71,826.14

6.20%

308

?$60,775.96

NAB - No 1

$1,049,309.72

10/03/11

224

20/10/11

?$40,247.50

6.25%

112

?$20,123.75

NAB - No 2

$1,115,655.59

20/04/11

239

15/12/11

?$45,292.56

6.20%

71

?$13,455.11

NAB - No 3

$1,036,635.62

20/12/10

197

05/07/11

?$35,807.95

6.40%

192

?$34,899.12

NAB - No 4

$1,101,392.97

28/01/11

181

28/07/11

?$33,917.17

6.21%

153

?$28,670.32

NAB - No 5

$1,043,852.77

05/02/11

180

04/08/11

?$32,122.07

6.24%

145

?$25,876.11

NAB - No 6

$1,101,017.99

10/12/10

364

09/12/11

?$72,468.10

6.60%

202

?$40,215.81

Suncorp - No 1

$866,134.39

20/01/11

140

09/06/11

?$20,763.50

6.25%

161

?$23,878.02

Westpac - No 1

$854,400.00

02/12/10

210

30/06/11

?$30,035.09

6.11%

210

?$30,035.09

Bendigo & Adel CPG) - No 2

$750,000.00

17/12/10

181

16/06/11

?$23,244.86

6.25%

195

?$25,042.81

Bendigo & Adel(CPG) - No 3

$1,030,000.00

27/11/10

209

24/06/11

?$37,156.19

6.30%

215

?$38,222.88

Bankwest(CPG) - No 3

$1,000,000.00

05/11/10

258

21/07/11

?$42,764.38

6.05%

237

?$39,283.56

Rabobank - No.1

$500,000.00

25/03/11

367

26/03/12

?$33,180.82

6.60%

97

?$8,769.86

Rabobank-No.2

$1,000,000.00

25/03/11

1832

30/03/16

?$358,871.23

7.15%

97

?$19,001.37

Blackrock Diversified Credit Fund

$212,504.63

30/04/11

31

31/05/11

?$904.22

5.01%

61

?$1,779.28

Macquarie Global Income Opportunity

$3,387,122.74

30/04/11

31

31/05/11

?$17,260.41

6.00%

61

?$33,964.03

UBS Wealth Management Aust Ltd

$201,008.24

30/04/11

31

31/05/11

?$853.60

5.00%

61

?$1,679.66

NSW Treasury Corp Long Term Growth

$979,147.78

30/04/11

31

31/05/11

?$-??

0.00%

61

?$? -??

Longreach 2-2007

$976,420.00

30/04/11

31

31/05/11

?$1,658.58

2.00%

61

?$3,263.65

Longreach Series 26

$423,750.00

30/04/11

31

31/05/11

?$ -??

0.00%

61

?$?? -? ?

Averon II

$411,800.00

30/04/11

31

31/05/11

?-??

0.00%

61

?$?? -??

TOTAL

?$32,317,137.86

 

 

 

?$1,501,705.51

 

 

?$840,289.37

 

 

4 Interest Earned on Investments: April 2011

 

 

 

Total

Interest earned to date

 

 

 

?$1,461,737.22

 

 

 

 

 

 

Plus

Interest due to 30/04/11

 

 

 

?$583,401.75

 

 

 

 

 

 

Accrued? to 30/04/11

 

 

 

?$2,045,138.97

 

 

 

 

 

 

Plus

Year to date unrealised changes in Net Asset Value of Capital Protected Securities

-$10,000.00

 

 

 

 

 

 

* Investment Returns to 30/04/11

 

 

 

?$2,035,138.97

 

 

 

 

 

 

Accrued Interest to 30/06/11

 

 

 

?$256,887.62

 

 

 

 

 

 

Expected Interest to 30/06/11

 

 

 

?$2,292,026.59

Amount of interest expected from all funds and reserves as per Budget?

$1,692,600.00

* To ensure consistency, returns take into account unrealised gains in Capital Protected Investments for April of ($10,000)

? Unrealised losses were added back in previous investment reports.

 

 

 


5??????? Performance Report

 

TERM DEPOSITS

 

 

 

 

 

 

Institution

Invested

Days

Date of

Interest

Amount of

Total interest &

 

Amount

Invested

Maturity

Rate

interest

investment

 

 

 

 

 

due on

due on

 

 

 

 

 

maturity

Maturity

BCCU-No.1

$531,434.50

365

03/03/12

6.50%

$34,543.24

$565,977.74

BCCU-No.2

$679,936.19

365

27/05/11

6.35%

$43,175.95

$723,112.14

BCCU-No.3

$1,046,044.58

119

02/06/11

6.10%

$20,803.39

$1,066,847.97

IMB-No. 1

$1,194,304.53

252

22/09/11

6.24%

$51,452.60

$1,245,757.13

IMB-No. 2

$1,000,000.00

283

19/12/11

6.28%

$48,691.51

$1,048,691.51

Bankwest- No.1

$598,551.01

210

27/10/11

5.98%

$20,593.43

$619,144.44

Bankwest-No. 2

$1,105,669.47

280

05/05/11

6.25%

$53,011.55

$1,158,681.02

Macquarie Bank- No. 1

$321,036.16

273

07/07/11

6.15%

$14,767.22

$335,803.38

Macq Bank- No. 2

$897,726.13

219

14/07/11

6.25%

$33,664.73

$931,390.86

Bendigo & Adel - No. 1

$1,060,535.47

469

26/07/12

6.20%

$84,488.36

$1,145,023.83

Aust Central Savings & Loans - No 1

$574,853.40

210

08/09/11

6.20%

$20,505.73

$595,359.13

Aust Central Savings & Loans - No 2

$1,030,065.75

364

06/10/11

6.13%

$62,970.04

$1,093,035.79

Aust Central Savings & Loans - No 3

$1,075,159.46

367

14/11/11

6.33%

$68,430.51

$1,143,589.97

Bank of Qld No. 1 (Macq)

$1,000,000.00

270

06/12/11

6.25%

$46,232.88

$1,046,232.88

Newcastle Permanent - No. 1

$1,161,668.77

364

25/08/11

6.20%

$71,826.14

$1,233,494.91

NAB - No. 1

$1,049,309.72

224

20/10/11

6.25%

$40,247.50

$1,089,557.22

NAB - No. 2

$1,115,655.59

239

15/12/11

6.20%

$45,292.56

$1,160,948.15

NAB - No. 3

$1,036,635.62

197

05/07/11

6.40%

$35,807.95

$1,072,443.57

NAB - No. 4

$1,101,392.97

181

28/07/11

6.21%

$33,917.17

$1,135,310.14

NAB - No. 5

$1,043,852.77

180

04/08/11

6.24%

$32,122.07

$1,075,974.84

NAB - No. 6

$1,101,017.99

364

09/12/11

6.60%

$72,468.10

$1,173,486.09

Suncorp-No. 1

$866,134.39

140

09/06/11

6.25%

$20,763.50

$886,897.89

Westpac? -No. 1

$854,400.00

210

30/06/11

6.11%

$30,035.09

$884,435.09

Bendigo & Adelaide (CPG)-No.2

$750,000.00

181

16/06/11

6.25%

$23,244.86

$773,244.86

Bendigo & Adelaide-(CPG) -No.3

$1,030,000.00

209

24/06/11

6.30%

$37,156.19

$1,067,156.19

Bankwest(CPG) - No. 3

$1,000,000.00

258

21/07/11

6.05%

$42,764.38

$1,042,764.38

Rabobank(Aust) -No.1

$500,000.00

367

26/03/12

6.60%

$33,180.82

$533,180.82

Rabobank(Aust) -No.2

$1,000,000.00

1,832

30/03/16

7.15%

$358,871.23

$1,358,871.23

Total Term Deposits

$25,725,384.47

 

 

 

$1,481,028.70

$27,206,413.17

 


 

MANAGED FUNDS- Medium term

 

 

 

 

 

Blackrock Diversified Credit

 

 

 

 

 

Anticipated return per month 5.01%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2010

$441,092.53

 

 

 

 

Returns

31/07/2010

 

 

$3,079.78

 

$441,092.53

Returns

31/08/2010

 

 

$3,764.17

 

$444,172.31

Returns

30/09/2010

 

 

$2,737.58

 

$447,936.48

Wind up

22/10/2010

 

 

 

-$108,521.54

$450,674.06

Returns

31/10/2010

 

 

$3,124.72

 

$342,152.52

Returns

30/11/2010

 

 

$1,026.60

 

$345,277.24

Returns

31/12/2010

 

 

$4,106.37

 

$346,303.84

Returns

31/01/2011

 

 

$2,737.57

 

$350,410.21

Returns

28/02/2011

 

 

$1,368.79

 

$353,147.78

Wind up

30/03/2011

 

 

 

-$148,715.02

$354,516.57

Returns

31/03/2011

 

 

$3,965.50

 

$205,801.55

Returns

30/04/2011

 

 

$2,737.58

 

$209,767.05

 

 

$441,092.53

$0.00

$28,648.66

-$257,236.56

$212,504.63

 

 

 

Macquarie Global Income Opportunity

 

 

 

 

Anticipated return per month 6.00%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

 

Bal Bgt Forward

30/06/2010

$4,053,440.09

 

 

 

$4,053,440.09

Returns

31/07/2010

 

 

$25,229.72

 

$4,078,669.81

Returns

31/08/2010

 

 

$37,030.73

 

$4,115,700.54

Returns

30/09/2010

 

 

$37,243.28

 

$4,152,943.82

Returns

31/10/2010

 

 

$42,691.13

 

$4,195,634.95

Returns

30/11/2010

 

 

$33,249.82

 

$4,228,884.77

Returns

31/12/2010

 

 

$31,197.37

 

$4,260,082.14

Returns

31/01/2011

 

 

$31,351.88

 

$4,291,434.02

Returns

28/02/2011

 

 

$40,040.59

 

$4,331,474.61

Redemption

25/03/2011

 

 

 

-$1,000,000.00

$3,331,474.61

Returns

31/03/2011

 

 

$26,992.70

 

$3,358,467.31

Returns

30/04/2011

 

 

$28,655.43

 

$3,387,122.74

 

 

$4,053,440.09

$0.00

$333,682.65

-$1,000,000.00

$3,387,122.74

 


 

UBS Wealth Management Aust Ltd

Anticipated return per month 5.00%

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2010

$285,813.11

 

 

 

$285,813.11

Additions

21/07/2010

 

$1,012,553.42

 

 

$1,298,366.53

Redemptions

22/07/2010

 

 

 

-$800,000.00

$498,366.53

Redemptions

29/07/2010

 

 

 

-$100,000.00

$398,366.53

Returns

31/07/2010

 

 

$2,058.38

 

$400,424.91

Redemptions

5/08/2010

 

 

 

-$150,000.00

$250,424.91

Redemptions

19/08/2010

 

 

 

-$200,000.00

$50,424.91

Additions

19/08/2010

 

$1,016,387.12

 

 

$1,066,812.03

Redemptions

20/08/2010

 

 

 

-$800,000.00

$266,812.03

Additions

26/08/2010

 

$1,017,459.18

 

 

$1,284,271.21

Returns

31/08/2010

 

 

-$433.18

 

$1,283,838.03

Additions

23/09/2010

 

$1,022,953.42

 

 

$2,306,791.45

Redemptions

23/09/2010

 

 

 

-$1,200,000.00

$1,106,791.45

Additions

30/09/2010

 

$1,024,084.93

 

 

$2,130,876.38

Redemptions

30/09/2010

 

 

 

-$500,000.00

$1,630,876.38

Returns

30/09/2010

 

 

$3,416.27

 

$1,634,292.65

Redemptions

7/10/2010

 

 

 

-$300,000.00

$1,334,292.65

Redemptions

21/10/2010

 

 

 

-$500,000.00

$834,292.65

Additions

21/10/2010

 

$1,028,109.59

 

 

$1,862,402.24

Redemptions

22/10/2010

 

 

 

-$1,000,000.00

$862,402.24

Redemptions

28/10/2010

 

 

 

$1,029,260.27

$1,891,662.51

Additions

28/10/2010

 

 

 

-$600,000.00

$1,291,662.51

Funds From Blackrock Windup

22/10/2010

 

$108,521.54

 

 

$1,400,184.05

Returns

31/10/2010

 

 

-$87.64

 

$1,400,096.41

Additions

4/11/2010

 

$1,029,652.18

 

 

$2,429,748.59

Redemptions

5/11/2010

 

 

 

-$1,000,000.00

$1,429,748.59

?Interest from Suncrop T/D

23/11/2010

 

 

 

$34,012.60

$1,463,761.19

?Interest from Bendigo T/D

26/11/2010

 

 

 

$5,215.07

$1,468,976.26

Returns

30/11/2010

 

 

-$418.77

 

$1,468,557.49

?Interest from Bendigo T/D

16/12/2010

 

 

 

$29,116.85

$1,497,674.34

Redemptions

22/12/2010

 

 

 

-$800,000.00

$697,674.34

Additions

22/12/2010

 

$1,004,438.36

 

 

$1,702,112.70

Returns

31/12/2010

 

 

$13,482.07

 

$1,715,594.77

Redemptions

20/01/2011

 

 

 

-$300,000.00

$1,415,594.77

Returns

31/01/2011

 

 

-$701.16

 

$1,414,893.61

Returns

28/02/2011

 

 

-$664.33

 

$1,414,229.28

Redemptions

25/03/2011

 

 

 

-$500,000.00

$914,229.28

Returns

31/03/2011

 

 

 

-$905,000.00

$9,229.28

Funds From Blackrock Windup

30/03/2011

 

$148,715.02

 

 

$157,944.30

Returns

31/03/2011

 

 

$12,792.62

 

$170,736.92

Redemptions

28/04/2011

 

$1,030,904.11

 

-$1,000,000.00

$201,641.03

Returns

30/04/2011

 

 

-$632.79

 

$201,008.24

 

 

$285,813.11

$9,443,778.87

$28,811.47

-$9,557,395.21

$201,008.24


 

MANAGED FUNDS- Long Term Funds

 

 

 

 

 

 

NSW Treasury Corp

 

 

 

 

 

 

Anticipated return per month 0.00%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2010

$890,567.41

 

 

 

$890,567.41

Returns

31/07/2010

 

 

$24,651.70

 

$915,219.11

Returns

31/08/2010

 

 

-$9,837.79

 

$905,381.32

Returns

30/09/2010

 

 

$23,956.31

 

$929,337.63

Returns

31/10/2010

 

 

$11,633.66

 

$940,971.29

Returns

30/11/2010

 

 

-$2,597.81

 

$938,373.48

Returns

31/12/2010

 

 

$16,377.49

 

$954,750.97

Returns

31/01/2011

 

 

$13,779.68

 

$968,530.65

Returns

28/02/2011

 

 

$8,358.16

 

$976,888.81

Returns

31/03/2011

 

 

$2,371.91

 

$979,260.72

Returns

30/04/2011

 

 

-$112.94

 

$979,147.78

 

 

$890,567.41

$0.00

$88,580.37

$0.00

$979,147.78

 

 

Longreach 2-2007 - (Capital Protected)

 

 

 

 

 

Anticipated return per month 2.00%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2010

$961,140.00

 

 

 

$961,140.00

Returns

31/07/2010

 

 

-$6,400.00

 

$954,740.00

Returns

31/08/2010

 

 

$7,070.00

 

$961,810.00

Returns

30/09/2010

 

 

-$5,430.00

 

$956,380.00

Returns

31/10/2010

 

 

$4,680.00

 

$961,060.00

Returns

30/11/2010

 

 

$3,190.00

 

$964,250.00

Returns

31/12/2010

 

 

-$7,200.00

 

$957,050.00

Returns

31/01/2011

 

 

$6,530.00

 

$963,580.00

Returns

28/02/2011

 

 

$4,560.00

 

$968,140.00

Returns

31/03/2011

 

 

$5,230.00

 

$973,370.00

Returns

30/04/2011

 

 

$3,050.00

 

$976,420.00

 

 

$961,140.00

$0.00

$15,280.00

$0.00

$976,420.00

 


 

Longreach Series 26 (Capital Protected)

 

 

 

 

Anticipated return per month 0.00%

 

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

 

Bal Bgt Forward

30/06/2010

$409,450.00

 

 

 

$409,450.00

Returns

31/07/2010

 

 

$2,050.00

 

$411,500.00

Returns

31/08/2010

 

 

$4,400.00

 

$415,900.00

Returns

30/09/2010

 

 

-$5,250.00

 

$410,650.00

Returns

31/10/2010

 

 

$2,200.00

 

$412,850.00

Returns

30/11/2010

 

 

-$750.00

 

$412,100.00

Returns

31/12/2010

 

 

$500.00

 

$412,600.00

Returns

31/01/2011

 

 

$5,650.00

 

$418,250.00

Returns

28/02/2011

 

 

$1,150.00

 

$419,400.00

Returns

31/03/2011

 

 

$2,850.00

 

$422,250.00

Returns

30/04/2011

 

 

$1,500.00

 

$423,750.00

 

 

$409,450.00

$0.00

$14,300.00

$0.00

$423,750.00

 

 

Averon II (Capital Protected)

 

 

 

 

 

Anticipated return per month 0.00%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

 

Bal Bgt Forward

30/06/2010

$396,450.00

 

 

 

$396,450.00

Returns

31/07/2010

 

 

-$3,700.00

 

$392,750.00

Returns

31/08/2010

 

 

$3,200.00

 

$395,950.00

Returns

30/09/2010

 

 

$200.00

 

$396,150.00

Returns

31/10/2010

 

 

$2,050.00

 

$398,200.00

Returns

30/11/2010

 

 

-$2,000.00

 

$396,200.00

Returns

31/12/2010

 

 

-$1,150.00

 

$395,050.00

Returns

31/01/2011

 

 

$8,100.00

 

$403,150.00

Returns

28/02/2011

 

 

$2,000.00

 

$405,150.00

Returns

31/03/2011

 

 

$1,200.00

 

$406,350.00

Returns

30/04/2011

 

 

$5,450.00

 

$411,800.00

 

 

$396,450.00

$0.00

$15,350.00

$0.00

$411,800.00

Total Managed Funds-Performance since July, 2010

$9,443,778.87

$524,653.15

-$10,814,631.77

 

$6,591,753.39

Total investments for the month

 

 

 

$32,317,137.86

Total investments on maturity

 

 

 

$33,798,166.56

 



CONSULTATION:

 

Grove Research and Advisory.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

That Council may not meet its budget returns for 2010/2011 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2010/2011 will be completed with the March 2011 Budget Review and GPG Research & Advisory have provided Council with the updated interest rates.

 

Source of fund and any variance to working funds

 

Interest on investments will be assessed with the March 2011 Budget Review.? Variances have been distributed between the Water, Sewerage and General Funds for the third quarter of the financial year.

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 19 May 2011

General Manager's Report

ITEM 9.7????? SF63??????????????? 190511???????? Goods and Services Tax Certificate 1 May 2010 - 30 April 2011

 

AUTHOR/ENQUIRIES:???? Helen Searle, Finance Officer - Revenue; Faye Hawthorne, Accountant ????????

 

Summary:

 

Council is required to provide the Department of Local Government with a signed certificate on GST compliance. This certificate is required annually beginning in the financial year 2005/2006. Prior to this the certificate was completed by Council?s Auditor.

 

 

 

Recommendation:

 

That the Mayor, one other Councillor, the General Manager and Responsible Accounting Officer be authorised to sign the Goods and Services Tax Certificate 1 May 2010 to 30 April 2011 required by the Department of Local Government.

 

 

OPTIONS:

 

Council has the option to engage Council?s auditor to complete an audit to support the sign off of the certificate of compliance.

 

 

DISCUSSION:

 

Council?s are to supply a certificate of confirmation for GST compliance to the Department of Local Government.

 

This certificate replaces the previous requirement of having a GST Audit Review Report prepared by an auditor and lodged with the department and will therefore reduce the cost of the audit.

 

The GST certificate must be signed by the Mayor, at least one other Councillor, the Responsible Accounting Officer and the General Manager.

 

The statement declares:

 

To assist compliance with Section 114 of the Commonwealth Constitution,

 

?????? Voluntary GST has been paid by Nambucca Shire Council for the period 1 May 2010 to 30 April 2011.

 

?????? Adequate management arrangements and internal controls were in place to enable the Council to adequately account for its GST liabilities and recoup all GST input tax credits eligible to be claimed.

 

?????? No GST non-compliance event was identified by Council or raised by the Australian Taxation Office.

 

 

CONSULTATION:

 

There has been no consultation.

 

 


SUSTAINABILITY ASSESSMENT:

 

Environment

 

Not applicable.

 

Social

 

Not Applicable.

 

Economic

 

See Financial Implications.

 

Risk

 

Not applicable.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no direct and indirect impact on current and future budgets.

 

Source of fund and any variance to working funds

 

Not applicable.

 

Attachments:

1View

12108/2011 - Attachment to report - Goods and Service Tax Certificate - 1 May 2010 - 30 April 2011

 

?

?


Ordinary Council Meeting - 19 May 2011

Goods and Services Tax Certificate 1 May 2010 - 30 April 2011

 


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 19 May 2011

General Manager's Report

ITEM 9.8????? SF909????????????? 190511???????? National Broadband Network (NBN) Rollout

 

AUTHOR/ENQUIRIES:???? Wayne Lowe, Manager Business Development; Greg Meyers, Director Environment and Planning ????????

 

Summary:

 

The Manager Business Development and Director Environment and Planning attended the Local Government National Broadband Conference in Sydney on Wednesday 4 May 2011, in an attempt to better understand the process for the delivery of the NBN rollout within Nambucca Shire. This report identifies strategies for Council to adopt to gain a better position in NBN Co business plan, to rollout this infrastructure.

 

 

Recommendation:

 

That:

 

1??????? The Manager Business Development prepare a digital economy strategy that works towards providing mapping of our existing copper wire network and country energy network also identifying local black spots to be presented to NBN Co management for rollout consideration.

 

2??????? The Manager Business Development advise NBN Co that Nambucca Shire would expect that NBN comply with the requirements outlined in the Infrastructure SEPP for the items to be installed and erected in conjunction with the NBN rollout.

 

3??????? The Manager Business Development advise NBN Co that a Memorandum of Understanding relating to repairing any damage to Council's existing infrastructure, including roads, footpaths, parks and reserves would be required prior to any works being undertaken within the shire.

 

4??????? The Manager Business Development be identified as the single point of Contact in regard to the NBN.

 

 

OPTIONS:

 

1??????? Do nothing and wait for NBN Co to rollout the infrastructure.

 

2??????? Develop a digital economy strategy that identifies black spots and existing infrastructure to be submitted to the NBN Co.

 

 

DISCUSSION:

 

The Manager Business Development and Director Environment and Planning attended the Local Government National Broadband Network (NBN) one day Summit on the 4 May 2011 to be informed of the future opportunities relating to business and industry that the implementation of NBN would deliver within the Nambucca Shire.

 

NBN is the rollout of optic fibre within communities throughout Australia with the aim of replacing the existing copper wire infrastructure delivering super high speed internet access to the global network.

 

Regardless of political opinion the broadband network is being rolled out in towns and communities across Australia in what are called test sites with the first rollout being completed by the end of the 2011 financial year.

 

Council?s Manager of Business Development provided input into the Coffs Harbour second round application for major centres around Australia to compete for the next rollout which is to commence in the second half of 2011. Letters of support from local (Nambucca Valley) industry were provided to identify the local need for high speed internet to support business growth for our local exporters and companies who distribute nationally to the Southern Cross University who submitted a regional application to have the second rollout of the NBN delivered to the Mid North Coast region. The application was successful and Coffs Harbour as a main centre will have the NBN optic fibre rolled out in the second round to 3,000 sites with the aim of this infrastructure being connected before the end of 2011.

 

The initial NBN rollouts are being implemented in small pockets of major sized communities first, into what they call black spots within these communities with the vision for the future that, each first release will be extended in the future. Black spots are locations with poor or no existing copper infrastructure to provide high speed in areas which have limited or no broadband access.

 

The Manager Business Development has held a business network function in Council on Thursday the 14 April 2011 and invited all local manufacturers and civil construction companies to the function to register as businesses that are willing and able to supply and deliver resources and skills to implement the NBN into our region. Through the industry capability network (ICN), a not for profit agency who provide information to NBN contractors of local suppliers and local companies who can be sourced to tender for work all over Australia. This strategy was recommended at the conference as a must do for each community which has already been promoted throughout our business community prior to the conference with many local companies now registered at no charge.

 

The business opportunities for our community to be connected to the NBN in e-education, e-medical and face to face business with our global partners is immense with optic fibre connectivity of high speed internet to places such as Bowraville and other outlying areas within the shire and within our industrial estates. The growth in e-business over the past 15 years has grown from 1995 of 16 million users, to today? an estimated 1.9 billion users actively engaging in the digital economy globally.

 

Even though Nambucca Shire formed part of the Coffs Coast application it is not envisaged that the Nambucca will benefit in the short term but, what it does deliver is the start of the core infrastructure in our region that is essential for us as a smaller community to get implementation of services sooner rather than later as the rollout is said to take 10 years to deliver.

 

To build on the work that has already been done by Council, the Manager Business Development has joined a network of Councils who are well aware of the work required by local government to gain a better position to secure faster rollouts in our communities. Some of the work that could be completed by Council at minimal expense is the mapping of existing infrastructure and identifying black spots that would greatly benefit from optic fibre rollout particularly if industry and business are located in these areas.

 

It is obvious that the NBN would deliver services to Councils that have mapped their areas, in essence, done some of the research work for them delivering a major cost saving to NBN. This would place us as investment ready in business terms and be attractive when considering the next location for rollout.

 

Some Council?s are installing pits and pipes at their own cost but due to our existing infrastructure where a community like ours has an estimated 80% power connection to housing via telegraph poles and 20% underground power connection, it is likely that NBN will use the existing above ground power network to connect NBN to existing houses within our community.

 

The next step for Council in terms of getting NBN ready for business, is the Manager of Business Development to create a business relationship with the NBN Regional Manager and keep them informed of work that can be delivered over time and form part of a developing a digital economy strategy.

 

In addition, it is important that Council indicate to NBN its position for planning approvals that it may require. The roll out of the fibre optic cables within the Nambucca Shire will be a combination of co-location with existing overhead power lines and underground Telstra cables. In some locations however, additional underground excavations will be required for pipes, pits and distribution boxes/cabinets which are not dissimilar to underground power boxes and cabinets (see below), which will be located with the street and road reserves of neighbourhoods.

 

The Infrastructure SEPP covers most of the installation items as Exempt Development. However, certain requirements are identified for other larger NBN infrastructure. One of the matters that has been identified with the first rollout areas is the damage and rectification to existing roads, footpaths etc.

 

It is therefore suggested that Council advise NBN that Nambucca Shire would expect that NBN comply with the requirements outlined in the Infrastructure SEPP for the items to be installed, and that a Memorandum of Understanding relating to repairing any damage to Council's existing infrastructure, including roads, footpaths, parks and reserves would be entered into prior to any works being undertaken within the shire.

 

CONSULTATION:

 

?????????????? Coffs Council

?????????????? Group of Council alliance

?????????????? Telstra

?????????????? Country energy

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The Infrastructure SEPP identifies most of the works associated with the NBN as low impact works. Nevertheless it is important that A MoU is in place prior to any work being undertaken to ensure that any environmental damage is adequately managed and repaired.

 

Social

 

The NBN will provide significant social benefits.

 

Economic

 

The NBN will provide significant economic benefits.

 

Risk

 

Minimal risk exists

 


FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Budgetary impacts on Council at this stage are unknown. However a number of local government areas have committed significant funds toward the implementation of the NBN.

 

Source of fund and any variance to working funds

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 19 May 2011

General Manager's Report

ITEM 9.9????? SF1639??????????? 190511???????? Economic Directions Committee

 

AUTHOR/ENQUIRIES:???? Wayne Lowe, Manager Business Development; Michael Coulter, General Manager ????????

 

Summary:

 

Council voted at the 7 April 2011 Council meeting to establish an Economic Directions Committee (EDC). This report makes recommendations concerning the roll that the committee will play; selection criteria for its members; frequency of meetings; voting arrangements and delegations of authority.

 

 

Recommendation:

 

1.?????? That Council advertise for expressions of interest in participating in an Economic Directions ????????? Committee.

 

2.?????? That the Committee be comprised of 6 business representatives and 1 Councillor who would ????????? act as chair.

 

3.?????? That Council determine the Councillor representative.

 

4.?????? That the Economic Development Committee meet quarterly or as required for a particular ????????? project.

 

 

 

OPTIONS:

 

1??????? Council can adopt the recommendation

2??????? Council can reject the recommendation

 

 

DISCUSSION:

 

In the past Council has had an Economic Development Committee and a Valley Vision Committee.? Both committees were serviced by the then Economic Development Officer (EDO). Both of these Committees were disbanded due to the lack of attendance, lack of direction and the need for confidentiality in dealing with some of the investment projects. Many community economic development projects were delivered in this time including town events, town beautification programs and lead facilitation for investment enquiries under the mainstreets program.? An economic capability and capacity study was developed under the Economic Development Committee with grant funding sourced by the EDO.

 

Over a two year period the role of the Economic Development Officer emerged out of mainstreet coordinator.? The first Economic Development Plan was produced in 2000 in response to the closure of the meatworks in Macksville and the domino effect on the local economy with business closures and employees leaving the shire to seek other forms of employment.

 

Economic Development Officers/Key economic development functions

 

The Economic Development Officer?s day to day role was to formulate an economic development plan that identified new and emerging industries, to seek state and Federal government financial assistance to establish a framework of activities for facilitation of key economic development functions as follows:

 

?????????????? To develop an investment attraction strategy including the facilitation and development role to manage local business expansions, attract and facilitate company relocations and assist new start ups

?????????????? Businesses Development: ?deliver seminars, workshops, client management to help existing businesses to grow.

?????????????? Industry Development:? Sector wide approaches such as clustering/ networking.

?????????????? Infrastructure Provision:? Ensuring appropriate infrastructure to support identified growth strategies.

 

In 2008 the EDO role was expanded to now the Manager Business Development (MBD).? The expanded role now includes Economic Development, Tourism, Grants Officer and, managing Property Officer, Property Strategy and Development, Swimming Pool, Sales Yards, Staff and Volunteers.

 

Like any healthy economy there are many industries that contribute to the success of our local economy with the Manager of Business Development being one person and a single point of contact managing a diverse role of facilitation covering manufacturing, agribusiness, tourism and flow on to retail with workshops and investment attraction marketing. These industry sectors within our community inject hundreds of millions of dollars into the economy and have been part of the shire economic development plan and benefited from past results.

 

Role of the Economic Directions Committee

 

To develop a Business and Action Plan in which clearly identifies the committee role, aims and objectives.

 

Health, Aged care, Education, transport and the growth of professional services within the shire could be considered emerging industries along with the NBN rollout as suggested areas where the economic directions committee (EDC) would play a valuable role. Through inviting guest speakers and politicians to present to the community and, lobby for better access to government funding with the support of the three chambers of commerce and the tourism association this committee would support future economic initiatives. Also the (EDC) would be able to provide comment on development applications before Council on big ticket items such as existing and future infrastructure, our future water supply, our involvement under the Coffs Coast brand and other regional projects such as business awards and Regional Development Australia projects.

 

Selection of Economic Directions Committee

 

This Committee should be a skill?s based committee.? In regional development 5% of the community are what are referred to as Industry Gazelles, those who have the particular industry experience and the financial backing to make large investment decisions. Usually they are associated with one industry sector and have been very successful in their business and be able to meet the criteria as follows;

 

?????????????? Have a proven business record of success

?????????????? Are in business including property development or industrial development

?????????????? Have a good understanding of Councils processes and procedures, skills training, industry investment, business growth, risk management, OH&S and work cover.

?????????????? Are willing to provide their time and commit to driving the committee and developing future business plans.

?????????????? Have a vision and the drive to deliver on the desired aims and objectives of the committee.

?????????????? Are associated with a particular industry or industry association.

 

 

Committee Structure

 

The structure proposed is a Section 355 Committee of Management 355 Committee.? The Committee could move to an incorporated body in the future if desired, which would enable them to apply for grant funding and manage future projects and funds under the auspice of the ED Committee.

 

A Committee of no more than 7 members is suggested as a workable committee this allows for decisions to be made in the absence of members from time to time and is a workable number.

 

Voting would be under a majority rule from those in attendance.? The quorum for the Committee would be 4 members being the majority of the representatives.

 

Frequency of meetings

 

As the role of the Committee will be to provide Council with strategic direction, quarterly meetings would be sufficient.

 

Reporting

 

The minutes of the Economic Directions Committee would come to Council for ratification.

 

The Economic Directions Committee would provide a report to Council on issues and projects that the committee identify are relevant to economic development and in which the EDC feel that they could have some real influence.

 

That the EDC would fully scope any project that it intends to implement and put forward to Council including the budget, human resources required and the time frames for the implementation of the program to the MBD and Council prior to approval.

 

The Economic Direction Committee would invite the MBD from time to time to attend meetings when required and provide a meeting report on progress and activities that may require the assistance of the MBD, Grants Officer or Property Officer.

 

Council could request from time to time feedback from the EDC on particular topics and issues to assist Council in their decision making.

 

Delegations of Authority

 

It is not envisaged that delegations of authority will be required but the Committee could consider this once they are operational.

 

 

CONSULTATION:

 

General Manager

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Has no environmental impact.

 

Social

 

Can provide outcomes that provide a better social environment.

 

Economic

 

The Economic Directions Committee would be able to support economic development and Council initiatives to assist in employment creation, investment attraction and infrastructure development.

 

Risk

Has no risk to Council.

 

 


FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

No financial implications at this point.

No direct impact on the current budget.

 

Source of fund and any variance to working funds

 

Not applicable.

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 19 May 2011

General Manager's Report

ITEM 9.10??? SF341????????????? 190511???????? Insurance Cover for Markets

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Council requested a copy of the insurance details for the commercial markets conducted by its Committees? of Management.? The three Committees which conduct markets were requested to provide a copy of their insurance details and their responses have now been received.

 

The insurance arrangements for the Missabotti Community Centre Cultural Markets are not satisfactory and Council needs to cite an insurance certificate which refers specifically to their markets and provides product indemnity and public liability for their stall holders.

 

 

Recommendation:

 

That the Missabotti Community Centre be advised that Council needs to cite an insurance certificate which refers specifically to their markets and provides product indemnity and public liability for stall holders before any further markets are conducted.

 

 

OPTIONS:

 

There are no real options.? Council?s public liability insurance for its Committees? of Management do not provide cover for commercial markets ie, where stall holders are operating for profit as opposed to donating products.

 

 

DISCUSSION:

 

At Council?s meeting on 2 December 2010 it was resolved:

 

?That Council request from Committees of Management involved with holding markets information regarding their insurance cover and that Council be provided with a copy of any policies.?

 

Valla Beach Community Markets

 

The markets are conducted by the Valla Beach Community Association.? Confirmation of their public/product liability insurance policy is attached.? The policy contains a number of specific exclusions.

 

Funkya @ Unkya Markets

 

The markets are conducted by the Unkya Reserve Committee of Management.? A copy of an invoice for the policy which has been annotated as ?paid? is attached.

 

Missabotti Community Centre Cultural Markets

 

The Missabotti Community Centre Committee of Management conducts 3 cultural markets per year.? They indicate they have insurance cover through the Bowraville Local Aboriginal Land Council.? A copy of the insurance invoice they have supplied refers only to the Bowraville Local Aboriginal Land Council and makes no mention of markets.? It would appear to be restricted to public liability cover for the operations of the Land Council only.

 

The Missabotti Community Centre should be advised that Council wishes to cite an insurance certificate which refers specifically to their markets and provides product indemnity and public liability for stall holders.

 


CONSULTATION:

 

There has been correspondence with the Committees of Management.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There is risk attached to non-existent or inadequate public liability and product indemnity insurance.? Council is ultimately liable for inadequate insurance arrangements made by its Section 355 Committees of Management.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no budgetary implications.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1View

12390/2011 - Copies of Insurance Cover for Markets

 

??


Ordinary Council Meeting - 19 May 2011

Insurance Cover for Markets

 


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 19 May 2011

General Manager's Report

ITEM 9.11??? SF1031??????????? 190511???????? Deleting Policy on the Reimbursement/Waiver of Fees and Charges for Not for Profit Charities and Community Groups

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Council has received requests for the reimbursement of $8,902 in DA fees for a local charity.? The request exceeds Council?s budget and Council?s policies on donations need to be reviewed.? In the interim it is recommended that the policy which provides reimbursement for DA fees from not for profit charities be deleted as Council does not have the budget to support it.

 

 

Recommendation:

 

1.?????? That the policy titled, ?Not for Profit Charities or Community Groups ? ????????? Reimbursement/Waiver of Fees and Charges? be deleted.

 

2.?????? That a new policy covering donations to charities be prepared to cover all existing policies ????????? and to better ration the allocation of the limited donations budget.

 

 

OPTIONS:

 

Council can retain the existing policy or amend it or proceed with the recommendation to delete it.

 

DISCUSSION:

 

Reference is made to the report in this business paper concerning a request by Nambucca Valley Care for the reimbursement of $8,902 in development application fees.

 

Council has a policy titled, ?Not for Profit Charities or Community Groups ? Reimbursement/Waiver of Fees and Charges.?? The policy provides that a component of Council?s donations budget be identified for the reimbursement or waiver of fees and charges.

 

Council has a very limited donations budget.? It has been increased from $6,000 to $18,000 in 2010/2011 and as at the date of writing had already been over expended.? The budget is incapable of sustaining the reimbursement of development application fees which often run to thousands of dollars along with the general donations which Council makes.

 

It is recommended that the policy be scrapped.? Instead Council should have the opportunity to make a more modest donation towards application costs from its donations budget.

 

A new policy covering donations to charities should be prepared to cover a number of existing policies and ration the available budget.

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are social implications to the extent that the reimbursement assists local charities.

 

Economic

 

There are no significant economic implications.

 

Risk

 

There is no identified risk.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The recent requests for the reimbursement of DA fees cannot be met from existing or future budgets.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 19 May 2011

Director Environment & Planning's Report

ITEM 10.1??? SF1268??????????? 190511???????? Our Living Coast Project Update

 

AUTHOR/ENQUIRIES:???? Jacqui Ashby, Environmental Compliance Officer ????????

 

Summary:

 

The Our Living Coast Project is a joint initiative of Coffs Harbour City Council, Bellingen Shire Council and Nambucca Shire Council and is being funded through a $1.998m grant from the NSW Environmental Trust, under the Urban Sustainability Program.

 

 

 

Recommendation:

 

That Council note the progress of the ?Our Living Coast? sustainability initiative, that is being conducted in partnership with Coffs Harbour City Council and Bellingen Shire Council, with funding from the NSW Environmental Trust.

 

 

 

OPTIONS:

 

There are no other options.

 

 

DISCUSSION:

 

There are several milestones that have been reached since the last update, August 2010, the most important being the official launch of the Our Living Coast Project on October 13th 2010 in Coffs Harbour. The launch was attended by Mayor Hoban, who gave a speech, several Councillors and several staff members.

 

Ride to Work Day

Coinciding earlier on the same day was the national Ride to Work day where Nambucca Shire hosted their inaugural Ride to Work day riders breakfast under the Our Living Coast (OLC) banner. This was a success with 20 riders showing up for a hearty breakfast at the Macksville pool. Each rider wore a Ride to Work T-Shirt, left the car at home and braved the road all in the name of sustainability. There were prizes awarded and a good media opportunity. Nambucca Shire will host, under the OLC banner, another riders breakfast for this years event.

 

Sustainable Transport

As part of the sustainable transport program Nambucca Shire installed 8 bike racks. Four racks have been installed at Councils administration building for both the staff and public, two each have been installed at Macksville and Nambucca Heads libraries.

 

Council Action Learning

As one of the key objectives with the OLC project is for institutional change towards sustainability, a Council Action learning workshop was run on October 27. Twenty Council workers attended this workshop and the feedback received afterwards was one of praise including a positive outcome that more workshops should be run for all staff and Councillors in the future.

 

As part of the outcome of the initial workshop training all staff and Councillors will now be taking part in one workshop in a series being rolled out in July and August. These workshops will be run by Sue Martin from the LGSA and tailored to Nambucca Shire Council.

 

Sustainable Library Book Collection

Macksville and Nambucca Libraries received $5000 worth of books and DVD?s on sustainability. These books and DVD?s are for these libraries and cannot be lent to other libraries in the network. Bellingen and Coffs Harbour received the same.

 

Community Sustainability Workshops

The community workshop series continued with Nambucca Shire still having the most participants per workshop compared to Bellingen and Coffs Harbour workshops (54%, 16% & 29% of total participants respectively). The workshops had been only run in Macksville until just recently when one was run in Nambucca Heads. The workshops will be run in other towns in Nambucca Shire throughout 2011.

Workshops included:

?????? Sustainable House Day ? Valla Beach? September 2010

?????? Solar Hot Water Options ? Macksville - September 2010

?????? Energy Efficiency for Macksville Adventist School ? September 2010

?????? All About Water ? Macksville - October 2010

?????? Growing food at Macksville Community Gardens ? November 2010

?????? Holidays at Home, Discovery series ? Spotlighting in Valla Beach for the January 2011 School holidays, and Yarriabinni rainforest excursions (cancelled due to heavy rain)

?????? Energy efficiency and solar energy ? Nambucca Heads - March 2011

?????? Bush tucker farm visit ? Tamban ? April 2011

 

Living Smart Household Program

The Living Smart Program was launched in March 2011. This program aims to make house holds in the region more sustainable and resilient to the impacts of climate change such as rising power and transport costs. Households enrol in the program, attend a minimum of four community sustainable workshops and can go in the running for a community grant for up to $4000 in their town. There are T-shirts and show bags available for all participant households.

 

Scotts Head was the first town to roll out this exiting program on May 3rd with 20 attendees, Taylors Arm and Eungai Creek will be next on the 10th May. It is hoped other towns will get on board in the near future.

 

On-ground Works

A meeting was held with Kellie Walters of the NSW Environmental Trust and the OLC steering committee at Council on 10 March 2011 to clarify what sort of projects will be accepted by the trust. All projects that have been put forward by each of the alliance Councils have been unacceptable to the trust as they do not have a regional connectivity and do not fit in with the Trusts definition of urban sustainability. The only project that has been given approval, with conditions, has been the Regional Flying Fox Project that aims to produce a plan of management for several camps in the region including Bowraville?s Lions Park, a revegetation plan for each camp and a regional action plan for dealing with temporary camps that occur seasonally.

 

Two projects that have been allowed to progress to being presented to the trust for approval under the name of the Nambucca Estuary Protection Project are:

1.?? Wellington Rock Dune Rehabilitation Project

2.?? Urban Creek Restoration Project - Nambucca Heads

 

Each of these projects have come from the previously Council endorsed Nambucca River Master Plan, they both have connectivity on a regional basis that include tourism, industry and cultural heritage both modern and indigenous and fit in with the trusts definition of urban sustainability.

 

It should be noted that Nambucca Shire is waiting for both Bellingen and Coffs Harbour Councils to submit their new projects before the trust will accept them for review. The two projects above have NOT been endorsed by the trust.

 

CONSULTATION:

 

Extensive consultation has taken place between the three participating Councils. Representatives of the three Councils make up the Steering Committee which coordinates the Our Living Coast grant program.

 

SUSTAINABILITY ASSESSMENT:

 

?????????????? Identification of broad sustainability issues for the region within a single plan that provides clear direction based on ecological, physical and social evidence and on-going monitoring and evaluation.

?????????????? Improve urban biodiversity health (weeds, regeneration, corridors).

?????????????? Improved understanding of biodiversity and sustainability issues by key stakeholders including Councils, partners, decision-makers, the community and businesses.

?????????????? Increased capacity of councils to adopt sustainable practices.

?????????????? Reduced energy, water and waste across councils, community and businesses.

?????????????? Improved sustainable use of resources through improved management techniques within Councils.

?????????????? More use of alternative transport options.

 

Social

 

?????????????? Improved knowledge and data management and information sharing across all stakeholders through a regional online hub.

?????????????? New and strengthened partnerships and networks across a range of stakeholders, including business and community.

?????????????? Sustainability embedded in Council systems and governance.

?????????????? Community actively engaged in participatory activities such as Landcare, Coastcare, indigenous green teams.

?????????????? Improved access, amenity and educational opportunities in urban natural areas for communities.

?????????????? Indigenous communities engaged in design and planning of education materials and on-ground works.

 

Economic

 

?????????????? Improved understanding of sustainable economic development possibilities in the region (eg ecotourism).

?????????????? Improved resource sharing (knowledge, costs) and allocation across alliance and partners group by identification of priority funding requirements.

?????????????? Reduced energy and water usage and improved efficiencies with associated costs savings.

?????????????? Funding secured for regional sustainability initiatives.

 

Risk

 

Low

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The only costs incurred by Council are in kind costs

 

Source of fund and any variance to working funds

 

Nil

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting????????????????????????????????????????????????????????????????????????????????????????????????????? 19 May 2011

Director Environment & Planning's Report

ITEM 10.2??? SF1589??????????? 190511???????? Outstanding DA's greater than 12 months, applications where submissions received not determined to 6 May 2011

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1) (none are in excess of 12 months old).

 

Table 2 are development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to ?call in? an application a Notice of Motion is required specifying the reasons why it is to be ?called in?.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

That the applications where submissions have been received be noted and received for information by Council.

 

 

DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2011/010

01/02/2011

2 Lot Subdivision

Lot 11 DP 805157, 21 Dudley Street, Macksville

? Flooding issues ? not suitable for housing

? Area should be zoned for public recreation

? Noise issues

? Drainage problems

 

Awaiting advice from the applicant to withdraw application now that DA 2010/234 has been refused byJRPP.

 

2011/011

01/02/2011

13 Lot Large Lot Residential Subdivision plus new road

Lot 1 DP 1087301, Wirrimbi Road, Newee Creek

? Entrance to property compromised

? Traffic concerns

? Co-ax cable underneath subdivision

? Protection of natural waterways and erosion and siltation

? Area floodprone

? Fire hazard concerns with bushland

Concerns will be addressed when assessing the application

Awaiting additional information from applicant in relation to flora and fauna, stormwater drainage and flooding.

Additional information to be lodged week of 11/04/2011

Additional information not received - 7 Day letter issued 4/5/2011

 

 


 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2011/031

01/03/2011

4 Lot Rural and Large Lot Residential Subdivision

Lot 2 DP 828150, Upper Warrell Creek Road, Macksville

? Proposed residence too close to cattle yards

? Possible future conflicts with rural use of property

 

Awaiting additional information requested by email on 08/03/2011. Additional information not received to date. 7 day letter to be sent 21/4/11.

Additional information received 28/4/2011.

Currently being assessed.

 

2011/053