NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

17 February 2011

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

?                Effective leadership

?                Strategic direction

?                Sustainability of infrastructure and assets

?                Community involvement and enhancement through partnerships with Council

?                Enhancement and protection of the environment

?                Maximising business and employment opportunities through promotion of economic development

?                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?                Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

 

Council meetings are held on the first and third Thursday of each month commencing at 5.30 pm.? Council meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

 

1??????? Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

2??????? Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as Council?s website: www.nambucca.nsw.gov.au


NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 17 February 2011

 

Acknowledgement of Country????????? ? (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AMENDED AGENDA????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

 

2??????? PRAYER

 

3??????? DISCLOSURE OF INTEREST

 

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting - 3 February 2011

 

5??????? PUBLIC FORUM

 

????????? i) ?????? Mr Alan Bashforth regarding the easement through his property.

 

6??????? ASKING OF QUESTIONS WITH NOTICE ??

 

7??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

8??????? General Manager Report

 

8.1???? Outstanding Actions and Reports

8.2???? Nambucca Valley Visitor Information Centre - 2010 Statistics

8.3???? Grant Application Status Report - 7 February 2011

8.4???? Variation to the Lease to Bowraville Arts Council Incorporation

8.5???? Investment Report to 31 January 2011?LATE REPORT

 

9??????? Director Environment and Planning Report

 

9.1???? Outstanding DA's greater than 12 months, applications where submissions received not determined to 10 January 2011

9.2???? DA's and CDC's Received and Determined under Delegated Authority to 4 February 2011

9.3???? DEP Applications and Statistical Reports July 2010-June 2011, 2007-2011 and Certificates Received 2007-2011

9.4???? Contract Regulatory Officer's Report January 2011

9.5???? Further advice re Changes to EP&A Regulation 2000 for Complying Development Under Code SEPP 2008

 

10????? Director Engineering Services Report

 

10.1?? Foreshore Redevelopment - River Street, Macksville

10.2?? Minutes of the Nambucca Emergency Operations Centre Committee - 2 February 2011

10.3?? Increase to Fire and Rescue NSW Contribution Levy

10.4?? Old Rugby League Amentities Building - Coronation Park, Nambucca Heads

10.5?? Paveline Patching Machine - Operation

10.6?? Macksville Sewage Treatment Plant? -? Proposed Upgrade of Aeration Equipment ?

 

GENERAL PURPOSE COMMITTEE MEETING ? 16 FEBRUARY 2011 ??

 


 

 

 

 

 

12 ???? General Manager's Summary of Items to be Discussed in Closed Meeting

 

12 .1? Proposed sale of access land to allow Nash subdivision to proceed - Kylie Street, Macksville Industrial Estate ?

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

??????????? a????? Questions raised by Councillors at 7 above

 

?????? i???????? MOTION TO CLOSE THE MEETING

?????? ii??????? PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL TO CLOSE

?????? iii?????? CONSIDERATION OF PUBLIC REPRESENTATIONS

??????????? ?????? iv??????? DEAL WITH MOTION TO CLOSE THE MEETING

 

13????? MEETING CLOSED TO THE PUBLIC

 

14????? REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.

 

 

 

 


 

 

NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

??????? ?


Ordinary Council Meeting

17 February 2011

General Manager's Report

ITEM 8.1????? SF959????????????? 170211???????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

JULY 2009

 

1

SF1272

16/07/09

Council consider as a first priority the provision of a data link and adequate server for backup in the quarterly review.? That Council consider suitable remote office space to house disaster recovery equipment at the quarterly review.

 

GM

Report to meeting on 19/11/09.

Deferred to December 2009.

Quotes being sought for fibre optic link to the Library.? Will report when quotes are in.

Indefinitely delayed due to workload, illness and completion of Civica (Authority) implementation.

Provision made in Budget for 2010/11.

IT Support Officer now proceeding with implementation.? Work underway. Fibre optic cable has been laid and computer hardware (backup server) has been ordered.

 

 

AUGUST 2009

 

2

SF544

20/08/09

Council adopt the Draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan and review within 12 months.

 

GM

September 2010.

Plan currently being reviewed.

Deferred to October 2010.

Not completed ? deferred to November 2010.

MANEX agreed to rehabilitate Bellwood between Pacific Hwy & Mumbler St with existing contributions.

To be included in Works Program for 2011/2012.

Enquiry made with D of P re progress of subdivision application.

 

JANUARY 2010

 

3

SF839

21/01/10

General Manager and Directors be reminded to report on potential revotes at quarterly reviews.

 

GM

On-going.

 

 

 

 

MARCH 2010

 

4

SF820

20/05/10

Quarterly performance review be presented to Clrs for comment at the first Council meeting of the month; with comments to be received by the next business paper deadline; and with the Performance review + Councillors comments to be considered at the following GPC.? Also dot points be replaced with no?s & an electronic copy to be provided to those Councillors who want it.

 

GM

On-going

 

 

 

5

SF46

20/05/10

Council consider becoming a member of the NSW Cemetery and Crematoria Association in 12 months time.

 

DEP

Report in May 2011.

 

JULY 2010

 

6

SF755

15/07/10

That Council defer a decision on demolition of the old amenities at Coronation Park to allow the Junior and Senior Rugby League Clubs to put their proposed business plan to Council explaining the uses, and how the work and ongoing maintenance is to be funded.

 

DES

Awaiting response from Clubs by the Committee of Management.

Committee submitted proposal for retention of amenities.

Report deferred to November to allow for further consultation with the clubs.

Clubs finalising their position.

Nothing heard from clubs ? deadline for response 17 January 2011.

Report to meeting on 17 February.

 

7

SF638

15/07/10

Council formulate a plan of management for land which is occupied by the Valla Beach Pre-School.

 

GM

Scheduled for October 2010.

Deferred to November 2010.

Pre School unable to secure an easement over adjoining land for maintenance of bushfire buffer.? Plan of Management to be prepared following resolution of Pre School extensions.

 

 

8

SF218

15/07/10

Council review investigations to extend sewer to the Lower Nambucca and investigate effluent disposal issues in Eungai.

 

GM/

DEP

Letter sent to owners in Lower Nambucca.? Briefing and discussion with property owners to be arranged.

DEP to investigate Eungai.

De Groot Benson contacted concerning a meeting date in February 2011.

 

 

SEPTEMBER 2010

 

9

SF1471, SF611

2/9/2010

Write to Minister for Local Govt requesting that the LG (manufactured Home Estates etc) Regulation 2005 be amended to require proposals to locate new dwellings in caravan parks to be notified to council prior to placement

DEP

Letter sent on 10/9/2010.

 

No response as at 26/10/2010.

Response received from Minister for Local Government 5 November 2010 advising that the matter has been referred to the Minister for Planning for consideration. See Trim document 27096/2010.

No response from Minister for Planning as at 25/1/11

.

 

10

SF725

16/09/10

Council write to Minister for Roads, RTA and Local Traffic Committee re review of speed limit on Pacific Highway b/w Nambucca Heads and Burkes Lane and a median barrier.? Also Traffic Committee be asked to declare section a black spot.

 

GM

DES

Letters? sent on 20/10/2010

Listed for Traffic Committee 5 October 2010.

Listed for December 2010 meeting.

 

See minutes in report 20/1/2011.

 

11

SF741

16/09/10

That a further report on the Paveline operations be prepared for the half year July 2010 to December 2010 for comparison with the same period in the previous year.

DES

Report in February 2011

 

Underway, will be reported in March.

 

12

SF741

16/09/10

Council pursue the potential of recovering the cost (of the enlarged sludge lagoon at the Nambucca Heads STP) from the Public Works Department.

 

GM

Contracts have been reviewed and a letter containing a claim has been sent to the PWD on 29 September 2010.? Response received from PWD on 11 October denying liability.? Meeting to be held on 28 October 2010.? Awaiting finalisation of a design for bank of sludge lagoon.

Council?s solicitor, Terry Perkins has been instructed to act on Council?s behalf in pursuing the claim.

 

 

OCTOBER 2010

 

13

SF878

7/10/10

Mid North Weight of Loads Group ? further information to be provided on the Group?s activities.

 

DES

Listed for November 2010.

Waiting for additional data.? Deferred to Dec 2010.

Information not received.? Still awaiting data. Deferred till information received.? To be raised at next meeting scheduled for 7 March 2011.

.

 

14

SF394

21/10/10

Council be provided with advice on details of transfer of funds from ANZ to UBS Wealth Management Australia Ltd.

 

GM

Report to meeting on 18 November 2010.? Advice received on terminating the Macquarie Bank managed fund.?

CPG has now confirmed Council?s assumption that the UBS CMT is a managed fund and notwithstanding it is a settlement account for transacting purposes only, it would be in breach of the Minister?s orders.? CPG have had meetings with UBS to discuss possible alternatives.? Initially, CPG thought the most likely outcome would be that funds would be swept out daily to either Council?s external bank account or an at call cash account.? CPG to advise all their council clients of action to remedy the problem.

CPG have advised that UBS CMT, is a Managed Fund and that Council staff were correct in their assumption that the account, albeit that it is a settlement account, would be in breach of the Ministers? Orders.? UBS have advised they have a cash account facility that is not a managed fund and pays higher interest rates than the existing UBS CMT account.? To utilise the ?cash account? a Council needs to maintain a balance of $250,000 for 3 days to meet the wholesale client test.? UBS to provide further details.

 

 

15

SF1031

21/10/10

New policies be reported back to Council for determination.

 

GM

January 2011.

IPR current priority. Deferred to March 2011.

 

NOVEMBER 2010

 

16

SF1471

04/11/10

That a Saleyard seminar be held for the community after Council has received the report from Council?s Property Officer and prior to making any final decision on the future of the Saleyards.

 

GM

Report scheduled for December 2010.

Report scheduled for January 2011.

Property Officer to write to CMA requesting funds for improving Saleyards effluent issue.

 

Awaiting response from CMA.

 

 

17

SF382

18/11/10

Council approach LPMA with a proposed change to Scotts Head Master Plan ? sketch plan showing 23 sites.? LPMA to discuss at a GPC.? Draft Plan of Management to re-categorise Adin Street Reserve as General Community Use to be placed on exhibition. Report on possible costs and revenue of MoU.

 

GM

Letter sent to LPMA on 22 November.? Will await decision on Master Plan before advertising re-categorisation so that public are properly informed before they have the opportunity to comment.

LPMA advised they would like to meet with the Mayor and General Manager to discuss the alternative master plan.? GM has advised that Council specifically resolved that the discussion be at a GPC meeting.

 

Mayor and GM meeting with LPMA on 13/1/2011.? Report to GPC on 16/2/2011.

 

 

18

SF29

18/11/10

Mayors and GM?s of the 3 Clarence Regional Library Councils have discussions regarding level of service ASAP.

 

DEP

Letter sent 24 November 2010.

 

Further letter sent 7 December with a suggested meeting date in late January 2011.

 

Friday 28 Jan 2011 ? confirmed meeting date.

 

Report to GPC on 16 February 2011.

 

 

19

PRF54

18/11/10

Council approach LPMA re future management of Boultons Crossing (Gumma) Reserve

 

GM

Letter written to LPMA 26 November 2010.? Meeting with LPMA and Committee of Management arranged for 27/1/2011.

 

Meeting held on 27/1/2011.? Awaiting advice from LPMA on bringing more crown land into the reserve and grant opportunities.

 

DECEMBER 2010

 

20

SF1064

2/12/10

Council write to the Parliamentary Secretary, Senator Don Farrell, to seek the formal grant offer for the $10m funding for the Bowraville off -river storage

 

DES

Manager Water and Sewerage to draft letter.

 

Letter sent

 

21

DA2004/136

2/12/10

That a report be provided to Councillors, as part of the quarterly budget review, regarding all costs to Council of all legal issues.

 

DEP

DES

GM

To come with quarterly budget review.

 

 

22

SF1403

2/12/10

Council write to RTA re safety investigation & speed zone review of Pacific H/w between Nambucca Heads and Urunga.

 

GM

Letter including submission from Ms Tahnee Milgate sent to RTA on 10 December 2012.

 

23

SF358

2/12/10

Council endeavour to increase reserve for the Macksville Aquatic Centre to $119,000 in 2011-12.

 

GM

To be included in budget for 2011/2012.

 

24

SF341

2/12/10

Council request from CoM involved with markets info regarding their insurance cover and a copy of any policies.

 

GM

Letters sent on 10 December 2012.

 

Responses received from 2 of 3 Committees of Management.? Information from 3rd Committee has been followed up.

 

 

25

SF296

2/12/10

Signage at Ferry Street Macksville ? Council review after the Christmas break.

 

DEP

Report to Council in February 2011

Signs unable to be erected prior to Christmas.? Report deferred to April 2011.

 

26

PRF71

2/12/10

Council look at means of restricting car access via the bush to the rear of the skate park.

 

DES

To be arranged.

 

Program with Parks Supervisor but wet weather has intervened.

 

 

27

PRF53

16/12/10

 

Councillors be provided with a diagram of the existing River Street foreshore showing structures and vegetation.

 

DES

Survey completed.? To be report to February GPC.

 

28

PRF53

16/12/10

Council write to Country Energy asking if electricity cables can be bundled in River Street to reduce pruning as a community service.

 

DES

Letter sent 9 February 2011.

 

29

SF1471

16/12/10

Council write to the Min. for Local Government & Opposition spokesperson seeking a monetary increase in the pensioner rebate to be jointly funded by the State Government & councils on the ratio of 70% to 30%.

 

GM

Letters sent 20/12/2010

 

30

SF674

16/12/10

Provision of a further report early in the new year re way forward for mixed waste processing.

 

GM

Report to Council in February 2011.? No information received as at 25/1/2011.

No information received as at 8 February 2011.

 

31

SF1372

16/12/10

Council?s Strategic Planner prepare a Climate Change Adaptation Policy for future adoption by Council to ensure that actions contained in the Climate Change Adaptation Strategy are given consideration in future decision making, policy implementation, strategy development & Council staff.

 

DEP

Targeting April 2011.

 

32

SF844

16/12/10

That a Project Implementation Management Plan for the off-stream dam be developed to include provision for hollow bearing trees that are removed as part of the pre-clearing survey to be replaced by nesting boxes of similar dimension provided in suitable vegetation, with the catchment above the dam top water level.

 

DES

GHD commissioned.? Plan anticipated in March 2011.

 

33

SF844

16/12/10

That the Nambucca District Water Supply Newsletter be distributed to the wider community, including libraries, Council front counters and to the directly affected landholders.

 

DES

Pending.? Newsletter issued with water charges.

 

34

SF1213

16/12/10

Council consider committing $40,000 to addressing the landslip (Ocean & Matthew Streets, Scotts Head) and receive a report on options for investigation including an onsite inspection and Council seek a quote from a geotechnical expert to provide a report on the work required to stabilise the slippage and an estimate of the cost.

 

DES

February GPC.

 

35

SF339

16/12/10

Unkya Reserve ? matter be deferred to allow the Committee of Management to conduct a planning workshop that includes any interested existing and future user groups or individuals to determine a shared use arrangement.

 

GM

Report in February 2011,

 

Committee of management met on 30 January.? Ray Hadley Continuous Call to proceed.? Deliberations on use of ground by Pony Club continuing.

 

36

SF275

16/12/10

Council put forward a motion to the ?A? Division Conference seeking State Government & Opposition support for local government obtaining an improved share of total taxation revenue and further that the ?A? Division encourage other Divisions to do likewise.

 

GM

Letter sent 20/12/2010.

 

Listed for A Division Meeting on 9 February 2011.

 

JANUARY 2011

 

37

SF84

20/1/11

Council seek further information from the LGSA re the property based levy (for emergency services)

 

GM

Letter sent 21/1/11

 

38

SF84

20/1/11

Council write to RFS Commissioner re undertaking that increases in RFS contributions would be subject to review by IPART.

 

GM

Letter sent 21/1/11

 

39

RF275

20/1/11

Restoration of Bellingen Road

DES

Claim for Natural Disaster Relief funding lodged with RTA by letter dated 7/1/2011.

 

 

FEBRUARY 2011

 

40

SF1611

3/2/11

Council make application to Minister for Emergency Services & Local Member for funding towards cleanup of storm damage from 19 January 2011 pleading hardship.

 

GM

Letter sent 9/2/11

 

41

SF90

3/2/11

Decision on necessity of Local Development Committee (Traffic) be deferred to seek information from other Councils as to whether they have one and how they manage DA?s not referred to the RTA.

 

DEP

Report in March 2011.

 

42

SF1306

3/2/11

Council request RFS to confirm whether or not the assessment for the issue of Bush Fire Safety Certificates which are to be moved to LG and certifiers is included in the annual RFS budget which Council contributes to.

 

DEP

Letter sent 9 February 2011.

 

43

SF1508

3/2/11

Council revert to in-house monitoring of energy consumption and greenhouse gas production and revisit the option of engaging consultants for benchmarking in 12 months time.

DES

Report in February 2012.

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

17 February 2011

General Manager's Report

ITEM 8.2????? SF296????????????? 170211???????? Nambucca Valley Visitor Information Centre - 2010 Statistics

 

AUTHOR/ENQUIRIES:???? Lorraine Hemsworth, Executive Assistant ????????

 

Summary:

 

Statistical information on the numbers of enquiries and bookings at the Nambucca Valley Visitor Information Centre in the year 2010 as prepared by Maita van Stockum, Tourism Coordinator is circularised for information.

 

 

Recommendation:

 

That the Nambucca Valley Visitor Information Centre Statistical Report covering 1 January to 31 December 2010, be received.

 

 

OPTIONS:

 

?????????????? Receive the report for information

?????????????? Not to receive the report for information

 

 

DISCUSSION:

 

The number of enquiries to the Visitor Information Centre has increased by 69% over the four year period from 2007 to 2010, which is a very positive trend.

 

The Bookeasy turnover per annum has tripled over the last four years.

 

Ms van Stockum states that she trusts that you will appreciate these latest statistics, collected, administered and reconciled by a fantastic bunch of enthusiastic volunteers!

 

 

CONSULTATION:

 

?????????????? Maita van Stockum ? Tourism Coordinator

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

No impact on the environment with this report for information.

 

Social

 

No social impact with this report for information.

 

Economic

 

No economic impact with this report for information.

 

Risk

 

No risk with this report for information.

 


FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nil impact on current and future budgets.

 

Source of fund and any variance to working funds

 

Nil impact on any variances to working funds.

 

Attachments:

1View

2811/2011 - CIRCULARISED DOCUMENT - Nambucca Valley Visitor Information Centre - Statistics 01 January 2010- 31 December 2010

 

??


Ordinary Council Meeting - 17 February 2011

Nambucca Valley Visitor Information Centre - 2010 Statistics

 

 

Dear members of the Nambucca Valley Tourism Association, Nambucca Shire Council & Mid North Coast Tourism,

 

 

Enclosed please find statistical information on the numbers of enquiries and bookings at the Nambucca Valley Visitor information Centre in the year 2010.

 

It is very pleasing to see that the number of enquiries to the VIC have increased by 69% over the four year period from 2007 to 2010, which is a very positive trend.

 

The Bookeasy turnover per annum has tripled over the last four years.

 

I trust that you will appreciate these latest statistics, collected, administered and reconciled by a fantastic bunch of enthusiastic volunteers!

 

If you have any question relating to these statistics, please contact me.

 

Ma?ta van Stockum

Tourism Coordinator

Nambucca Shire Council

Phone 6568 6954

Email nambuccatourism@nambucca.nsw.gov.au

 



Comment: The period 2007 to 2010 shows an increase of 69% in the number of enquiries

 

Year

Number of enquiring persons

Difference to previous year in %

2005

15077

 

2006

13017

(-13.66%)

2007

15104

+16.03 %

2008

19286

+27.69 %

2009

22166

+14.93%

2010

25500

+15.04%

 

 

 

 

 

 

 

 

 

 



 


Domestic Enquiries by state

Year 2010

in % of total domestic 2010 (21295)

Year 2009

in % of total domestic 2009 (18600)

NSW

15505

72.81%

13957

75.04%

QLD

3037

14.26%

2647

14.23%

VIC

1551

7.28%

1151

6.19%

SA

390

1.83%

229

1.23%

WA

305

1.43%

228

1.23%

ACT

266

1.25%

219

1.18%

TAS

192

0.90%

127

0.68%

NT

49

0.23%

42

0.23%

Total Domestic

21295

100.00%

18600

100.00%


 

Comments: The number of local enquiries includes communications from operators, council, NVTA members, local businesses, as well as local residents in search for information.

 

Enquiries NSW by region

Amount 2010

in % of total NSW 2010 (15505)

Compare Amount 2009

in % of total NSW 2009 (13957)

Local

6780

43.73%

6207

44.47%

Sydney & Surrounds

3669

23.66%

3524

25.25%

rural NSW

1394

8.99%

1212

8.68%

Port Macquarie to Newcastle

1072

6.91%

923

6.61%

Grafton to Coffs

991

6.39%

723

5.18%

Central Coast

560

3.61%

437

3.13%

South Coast

390

2.52%

274

1.96%

Kempsey to Port Macquarie

378

2.44%

328

2.35%

Tweed to Ballina

146

0.94%

194

1.39%

Ballina to Grafton

125

0.81%

135

0.97%

total NSW

15505

100.00%

13957

100.00%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

International Enquirers by Continent 2010

Total 2010

in % out of 4205 total

International Enquirers by Continent 2009

Total 2009

in % out of total 3567

Europe

3151

74.93%

Europe

2565

71.91%

North America

450

10.70%

North America

402

11.27%

Asia

246

5.85%

Asia

257

7.20%

Pacific

186

4.42%

Pacific

163

4.57%

Middle East

80

1.90%

Middle East

92

2.58%

Africa

48

1.14%

Africa

35

0.98%

South America

44

1.05%

South America

53

1.49%

Total International 2010

4205

100.00%

Total International 2009

3567

100.00%

 

 

 

 

 

 

 

 

 

 


 

International Enquirers by Continent

Total 2010

in % out of 4205 total

Europe

3151

74.93%

North America

450

10.70%

Asia

246

5.85%

Pacific

186

4.42%

Middle East

80

1.90%

South America

44

1.05%

Africa

48

1.14%

Total International 2010

4205

100.00%

 

 

 

 

 

 

 

 

 

 


 

BOOKEASY TURNOVER PER YEAR

AVERAGE T/O PER MONTH (GROSS)

T/O PER ANNUM (GROSS)

PERCENTAGE INCREASE EACH YEAR

2007 (10 MONTH PERIOD)

$2,235

$22,345

 

2008

$3,250

$38,996

74.52%

2009

$7,420

$89,044

128.34%

2010

$9,020

$108,100

21.40%

TOTAL 4 YEARS

 

$258,484

 

 

 


 

End of Report---

?


Ordinary Council Meeting

17 February 2011

General Manager's Report

ITEM 8.3????? SF1389??????????? 170211???????? Grant Application Status Report - 7 February 2011

 

AUTHOR/ENQUIRIES:???? Colleen Henry, Grants Officer ????????

 

Summary:

 

At Council?s meeting on 7 December 2006 it was resolved that there be a quarterly return submitted to Council on grant programs.

 

 

Recommendation:

 

That the list of grant applications and their status to 7 February 2011 be received.

 

 

 

APPROVED GRANTS Financial Year 2010 to date ? SECURED BY GRANTS OFFICER AND COUNCIL STAFF

 

Grant and date of approval

Funding Amount

Description

Regional and Local Community Infrastructure Program

November 2010 (now confirmed)

$165,000

Macksville Park ? Storage Building $45,000

Macksville Pool ? Additional Lane $20,000

E J Biffin Fields ? carpark rehabilitation $68,000

Bowraville Public amenities ? upgrade $32,000

International Women?s Day, Office of Women?s Policy

December 2010

$1,000

 

 

 

Women?s Way Forum to celebrate efforts of women in Nambucca Shire, on International Women?s Day 8 March 2011.

Office of the Premier

Community Building Partnership Program

December 2010

$70,938

Amenities Anderson Park, Valla Beach - $34,000

Playground Anderson Park, Valla Beach - $15,000

2NVR Assistance for relocation - $10,000

History in Print Project (Microfilm Reader) $11938

Sport and Recreation Participation Program

December 2010

 

$9,888

Staying Strong exercise program to be delivered as part of Safe and Savvy Seniors (SASS), at Macksville Senior Citizens? Centre

Federal government election commitment

(confirmed)

 

Additions since last report:

 

Communities NSW ? Department????????????????

of Sport and Recreation

 

Better Boating program

 

Better Boating program

 

Seniors Week

$120,000

 

 

 

 

 

$9888

 

 

$40,750

 

$14,290

 

$500

Relocation of 2NVR radio station to Tewinga Hall.

 

 

 

 

 

Seniors light weights exercise classes.

 

 

Public pump-out facility at Nambucca Heads jetty

 

Lions Park Boat Ramp widening Macksville

 

A Celebration in Dance

 

 

 

TOTAL GRANT FUNDING RECEIVED

$432,419

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

17 February 2011

General Manager's Report

ITEM 8.4????? SF380????????????? 170211???????? Variation to the Lease to Bowraville Arts Council Incorporation

 

AUTHOR/ENQUIRIES:???? Steven Williams, Property Officer ????????

 

Summary:

 

Council resolved at it ordinary meeting on 15 June 2010 to rescind the Loan Agreement with the Bowraville Arts Council and waive the outstanding balance as well as to seek to terminate the Lease Agreement dated 29 August 2003 between Nambucca Shire Council and the Bowraville Arts Council Incorporated (BAC) for part Lot 1 DP 330860 and contemporaneously enter into a new Lease Agreement with the Bowraville Arts Council Incorporated over all of Lot 1 in DP 330860 for a term of 10 years on mutually agreed terms.

 

A new Lease was prepared but was not acceptable to the Arts Council without substantial changes. Further the BAC advised that they sought to Lease only the Theatre part of the property, not the entire property as anticipated from previous discussion between the BAC Executive and Council staff.

 

Staff obtained legal advice to the effect that a variation of the current Lease extending the term to equate to a further ten years and modifying the Lease provision as agreed between the parties was a more cost effective solution that would achieve the bulk of requirements of both parties.

 

The Arts Council have agreed to the Variation of Lease and advised that they are now prepared to proceed.

 

The Arts Council request that the Deed of Release and Variation to Lease be executed and exchanged simultaneously.

 

Recommendation:

 

1????????? That Council note that the Bowraville Arts Council do not wish to lease the whole of the Lot 1 in DP 330860 and that the previous resolution to terminate the current Lease in favour of a new Lease of the whole of the property cannot be effected.

 

2????????? That Council agree to a variation of the existing Lease between Nambucca Shire Council and the Bowraville Arts Council Incorporated for part Lot 1 DP 330860 and wherein the variation extends the Lease by a further two years and makes minor amendments to the general provisions of the Lease as agreed between the Council and the Bowraville Arts Council.

?

3????????? That Council authorise the Mayor and the General Manager to sign on behalf of Nambucca Shire Council all necessary documents to give effect to the Variation of the current Lease of Part Lot 1 DP 330860 to the Bowraville Arts Council on mutually agreed terms and that the Council seal be affixed to the termination and Lease documents where necessary.

 

4????????? That Council allocate funds in the amount $1,500 to the theatre Museum expense budget (3880-5000) to facilitate a Fire Safety Audit of the Bowraville Theatre having regard to the current use by the Bowraville Arts Council.

 

 

OPTIONS:

 

Council can elect not to vary the Lease and allow the current agreement to run its course.

 

 

DISCUSSION:

 

Please refer to the summary.

 

In amplification of the general provisions of the lease the proposed variations include:

 

1??????? Provision for council to retain responsibility for? Building Insurance, Pest Inspection and Treatments and Fire Safety Inspections.

2??????? Provision for the use of smoke generators in the theatre provided such use complies with fire regulations.

3??????? Deletion of a clause pertaining to the change in ownership of company shares (this clause was deemed irrelevant).

4??????? Deletion of a clause requiring the Lessee to take out insurance in respect to losses in the nature of profits and for a period of two years in the event of loss or damage to improvements.

5??????? Deletion of reference to the Minister of Conservation and Land Management.

6??????? Deletion of the requirement for the Lessee to pay valuation fees.

7??????? Deletion of the requirement for the Lessee to pay interest on overdue rents.

 

Continuing provision under the lease includes:

 

1??????? The lessee will pay $100 per annum in rent.

2??????? The lessee will pay rates, water, waste, electricity and other utility costs associated with the property.

3??????? The Lessee will pay all operating expenses.

4??????? The Lessee at its own expense shall keep all structures erected on the property in a good and efficient condition and thorough state of repair.

 

The end date for the Lease will be extended to August 2020.

 

Staff have obtained legal advice from Mr Terry Perkins Solicitor with regard to whether the tenant or Lessee is responsible to ensure fire mitigation measures are in place and whether the tenant or Lessee is responsible to ensure that the building meets fire safety guidelines.

 

As to the former; Mr Perkins has advised that Council (as Lessee) has absolute responsibility to ensure that the appropriate fire mitigation measures are in place. The Lease provides for the tenant to effect such measures and Council should periodically audit the tenants attention to these matters and serve appropriate notice where necessary.

 

As to the latter; Mr Perkins has advised that Council is responsible to ensure that the building meets Fire Safety Guidelines. Apart from taking remedial action Mr Perkins advises that Council ensure that the tenants? insurance policy covers potential liability in the event of an accident. The current Lease requires the tenant to take out Public Liability Insurance against injury and damage in the amount $20 million. The policy is required to note the interests of Nambucca Shire Council.

 

Notwithstanding the insurance coverage it is recommended that Council commission a Fire Safety Audit of the building to identity any deficiencies that may require Council?s attention. The cost of the audit is estimated at between $1,000 and $1,500

 

 

CONSULTATION:

 

Bowraville Arts Council Incorporated

Council Solicitor

Council Technical Officer - Assets

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The Recommendations do not give rise to any environmental issues.

 

Social

 

The Recommendations do not give rise to any social issues.

 

 

Economic

 

The Recommendations do not give rise to any economic issues.

 

Risk

 

The Technical Officer Asset has highlighted the need for a Fire Safety Audit to be conducted on a regular basis and appropriate measures put in place to comply with the relevant standards.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The recommendations do not change the status quo save and except Council will now ensure that the annual, albeit nominal, lease payment is received.

 

Source of fund and any variance to working funds

 

Additional funds are not required.

 

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting

17 February 2011

Director Environment & Planning's Report

ITEM 9.1????? SF1589??????????? 170211???????? Outstanding DA's greater than 12 months, applications where submissions received not determined to 10 January 2011

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).

 

Table 2 are development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to ?call in? an application a Notice of Motion is required specifying the reasons why it is to be ?called in?.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

1????????? That the list of outstanding development applications (at least 12 months old) and applications received, be noted and received for information by Council.

 

2????????? That the applications where submissions have been received be noted and received for information by Council.

 

 

 

DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2004/136

Ongoing from Court Decision

11 Lot Rural-Residential Subdivision

Lot 2 in DP 548175, 346 East West Road, Valla

? Dust issues and related health problems

? Clearing of koala habitat

? Impacts on biodiversity

? Threatened Species Act ? 7 part assessment ? doesn?t believe it satisfies it

? Further consideration should be given to soil testing and endangered species

Further additional information received by letter dated 30 July 2010. DA readvertised and renotified until 13/9/10.

Request further information from applicant on 22 September.

Response received indicating information should be with Council by 29/10/10.

Response from DoP in regard to KPoM received 24/12/10 making suggested consent conditions

Response from RFS 4/1/11 requiring additional information

Extension granted to submit additional information, to 18/2/2011


 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2006/142/01

Modification

27/09/2010

19 Lot Residential Subdivision - Alter the lot layout and carry out the subdivision in two stages

Lot 142 DP 809036, 2 Grandview Drive North, Macksville

? Request for fencing to replace barbed wire fence

? Concern with ROW

? Request for final plan to be exhibited prior to final approval

? Issue with overgrown nature of the property

 

Additional information requested 15/10/10 ? received 16/11/10.

Awaiting response from RFS.

Amended plans received 23/12/10 ? to be discussed with Manager Technical Services

To be determined week commencing 7/02/11

 

2010/234

27/09/2010

New School and 2 Lot Subdivision

Lot 11 DP 805157, 21 Dudley Street, Macksville

? Concerns with traffic and road conditions for buses in Dudley & East Streets

? Traffic Study lacking in accuracy

Discussed at a Development Traffic Committee meeting. Appropriate conditions of consent to be applied if the application is approved.

DA to be determined by JRPP, Briefing report for a future GPC meeting.

 

2008/239/01 Modification

22/11/2010

Concrete Batching Plant

Lot 4, DP 549892, 2 Centra Park Street, Macksville

? Concerns with long term noise issues

? Disregard for operating hours noted in original consent

To be presented to Council at a future General Purpose Business Meeting

 

2010/268

19/11/2010

New shopfront awning and signage

Lot 3 Section 18 DP 758749, 22 Bowra Street, Nambucca Heads

? Awning doesn?t conform with other shop frontages

? Water issues

? Post on the awning ? obstruct walkway

Application Withdrawn 4/2/2011

 

2010/281

03/12/2010

Meat processing facility

Lot 2 DP 602704, 242 Soldiers Settlers road, Newee Creek

? State of the existing road and the proposed volume of traffic proposed

Condition of consent to be imposed addressing submission concerns.

Awaiting advice from the NSW Food Authority.

 

2010/283

08/12/2010

Dwelling-house

Lot 30 DP 24431, 9 Allison? Road, Hyland Park

? Impact on scenic view and amenity of high wall proposed

? Building over the sewer main

Issues being dealt with in assessment of application.

Awaiting RFS comments.

Additional plans received 19/1/2011

See Report in General Purpose Committee Meeting.

 


 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2010/290

10/12/2010

3 Lot rural subdivision

Lot 1 DP 207547 & Lot 2 DP 1120679, 94 Boltons Crossing Road, Gumma

? Safety issue with proposed access to Lot 11

? Request access be relocated as proposed maps attached

Public notification finished 20/1/2011

RFS referral received 18/1/2011

Assessment to be completed by mid-February

 

2002/330/03 Modification

14/12/2010

Driveway, Retaining Wall, General Storage Area, Water Tanks

Lot 78 DP 1080850, 3 Dickson Street, Nambucca Heads

? Clarification on some items in the application ie intention to install a lift, will the window remain or be closed in, driveway entrance

? If using laneway issues with sealing, drainage, etc to be considered.

Concerns will be addressed when assessing the application

To be determined by late February 2011

 

2011/004

11/01/2011

Dwelling-House

Lot 1 DP 1062292, 3 Hill Street, Scotts Head

? Concerns with storm water run-off from proposed access ? request concrete kerb

This will be considered in the assessment of the application and if appropriate, conditions of consent imposed

Engineering comments received.

To be determined by mid-February 2011

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting

17 February 2011

Director Environment & Planning's Report

ITEM 9.2????? SF1589??????????? 170211???????? DA's and CDC's Received and Determined under Delegated Authority to 4 February 2011

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

For Council?s information, below are listed Development Applications and Complying Development Applications received by Council and applications determined under Delegated Authority.

 

 

Recommendation:

 

That Council note the Development Applications/Complying Development Applications received and determined under delegated authority.

 

 

DEVELOPMENT APPLICATIONS/COMPLYING DEVELOPMENT APPLICATIONS RECEIVED
TO 4 FEBRUARY 2011

 

DA Number

Application Date

Development

Address

2011/007

21/01/2011

Repair storm damage to house

Lot 5 DP 31587, 6 Egan Lane, Macksville

2011/008

25/01/2011

Front Deck Extensions

Lot 130 DP 711481, 18 Raleigh Street, Scotts Head

2011/009

27/01/2011

Bridge Club Auditorium

Lot 21 DP 1004209, 2 Fred Brain Avenue, Nambucca Heads

2011/010

01/02/2011

2 Lot Subdivision

Lot 11 DP 805157, 21 Dudley Street, Macksville

2011/011

01/02/2011

13 Lot Large Lot Residential Subdivision plus new road

Lot 1 DP 1087301,? Wirrimbi Road, Newee Creek

2011/602

24/01/2011

Enclose Carport

Lot 42 DP 1152422,? 11 Gannet Drive, Scotts Head

 

DEVELOPMENT APPLICATIONS AND MODIFICATIONS DETERMINED UNDER DELEGATED AUTHORITY TO 4 FEBRUARY 2011

 

CONSENT/ DA

PROPERTY DESCRIPTION

DEVELOPMENT DETERMINED

EST VALUE $

2010/261

Lot 1 DP 406493, 47 High Street, Bowraville

Outside Dining Area on Council?s Footpath

0

2010/293

Lot 11 DP 711098, 95 Florence Wilmont Drive, Nambucca Heads

Shed

11,500

2010/258

Lot 2 DP 817441, 29 Eggleton Street, Hyland Park

Dwelling Additions

35,000

 

COMPLYING DEVELOPMENTS DETERMINED TO 4 FEBRUARY 2011

 

CONSENT/ DA

PROPERTY DESCRIPTION

DEVELOPMENT DETERMINED

EST VALUE $

2011/601

Lot 6 DP 8942, 79 Wallace Street, Macksville

Carport

4,400

2011/602

Lot 42 DP 1152422, 11 Gannet Drive, Scotts Head

Enclose Carport

11,500

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

17 February 2011

Director Environment & Planning's Report

ITEM 9.3????? SF1589??????????? 170211???????? DEP Applications and Statistical Reports July 2010-June 2011, 2007-2011 and Certificates Received 2007-2011

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

Environment and Planning Department Development Application statistics for the financial year 2010-2011 compared with 2009-2010 and Certificate Applications received and determined are provided in the body of the report.

 

 

Recommendation:

 

1????????? That Council note development application statistics and processing times for July 2010-June 2011 compared with July 2009-June 2010.

 

2????????? That Council note Occupational Certificate released for the years 2004 to 2011.

 

3????????? That Council note the statistical information for Applications and Certificates received by Council for 2004-2011.

 

4????????? That Council note the statistical breakdown of development applications thus far for the current year beginning 1 January 2011.

 

 

Development Application Statistics

 

The figures show a 12.21% increase in the number of DA?s received to January 2011 with construction costs increasing by 51.38% compared to the same period in 2009/2010. The total number of DA?s/CD?s approved for the month of December was 14 plus 2 modifications.

 

DA?S AND COMPLYING DEVELOPMENT

 

Construction Costs

No Applications Received

Applications Approved (DA & CD)

July 2009-Jan 2010

$ 10,776,925

115

123

July 2010-Jan 2011

$ 22,166,098

131

125

 

 

FINANCIAL:

 

Direct and indirect impact on current and future budgets

 

The above comparisons will be considered in the next quarterly budget review to identify what impact the development application numbers will have on our projected income.

 

Source of fund and any variance to working funds

 

An average income is estimated at the start of each budget year and is reviewed at each quarterly review.


 

TURNAROUND TIMES FOR DEVELOPMENT APPLICATIONS 2011

Month

Mean Time

Median

#Average age of DA?s (Days)

Average

Highest

Lowest

January

52.83

40

64.92

133

28

February

 

 

 

 

 

March

 

 

 

 

 

April

 

 

 

 

 

May

 

 

 

 

 

June

 

 

 

 

 

July

 

 

 

 

 

August

 

 

 

 

 

September

 

 

 

 

 

October

 

 

 

 

 

November

 

 

 

 

 

December

 

 

 

 

 

 

#Average age of DA?s

 

The average age of all DA?s for the month is derived from the total number of days from when the applications were lodged with Council until determined. This average is provided for information as many applications required additional information by Council and/or other Government Agencies to enable them to be processed (ie Stop Clock applied).

 


COMPLYING DEVELOPMENTS RECEIVED

 

YEAR

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

Total

2007 Private Cert

5

3

4

1

2

4

4

3

5

4

6

1

42

2007 Council

0

3

3

1

3

4

7

0

1

2

6

3

33

2008 Private Cert

0

3

1

4

6

2

6

4

2

2

6

6

44

2008 Council

2

2

2

3

2

5

2

2

2

7

1

3

33

2009 Private Cert

3

7

6

4

3

2

11

3

2

7

4

7

59

2009 Council

1

3

2

2

3

2

2

2

5

5

3

2

32

2010 Private Cert

3

6

6

3

4

0

12

1

2

1

1

0

39

2010 Council

3

6

2

1

2

1

9

3

1

2

2

0

32

2010 Private Cert

1

 

 

 

 

 

 

 

 

 

 

 

1

2010 Council

2

 

 

 

 

 

 

 

 

 

 

 

2

 

CONVEYANCING CERTIFICATES ISSUED

 

YTD (January)

Drainage Diagrams

Section 149 Certs

Outstanding Notices

2007

24

58

17

2008

25

68

19

2009

18

57

17

2010

5

35

13

2011

24

49

2

 

OCCUPATION CERTIFICATES RELEASED

 

YEAR

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

TOTAL

Average/
Month

Private
2007

1

0

0

3

7

5

3

2

3

2

9

5

40

3.33

Council
2007

6

20

14

7

22

13

12

10

14

13

8

12

151

12.58

Private
2008

4

0

4

2

4

5

5

8

7

11

4

7

61

5.08

Council
2008

12

16

9

9

29

12

19

25

16

20

17

13

197

16.41

Private
2009

1

4

5

3

2

3

10

4

7

7

9

6

61

5.08

Council
2009

21

11

19

14

14

15

10

17

13

20

16

12

182

15.16

Private
2010

4

4

12

2

7

2

4

5

7

1

3

4

55

4.58

Council
2010

10

14

9

12

11

7

11

7

6

3

2

7

99

8.25

Private
2011

9

 

 

 

 

 

 

 

 

 

 

 

9

9.0

Council
2011

6

 

 

 

 

 

 

 

 

 

 

 

6

6.0

 


 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

17 February 2011

Director Environment & Planning's Report

ITEM 9.4????? SF1148??????????? 170211???????? Contract Regulatory Officer's Report January 2011

 

AUTHOR/ENQUIRIES:???? Phillip Gall, Manager Health and Building ????????

 

Summary:

 

The following is the Contract Regulatory Officer?s Report for January 2011.

 

 

Recommendation:

 

That the report from the Contract Regulatory Officer for January 2011 be received and noted by Council.

 

 

 

Dogs

Total

Total

Seized

 

18

Returned to Owner

7

 

Impounded

11

 

Total Seized

18

18

Breakdown

Total

Total

Seized

 

18

From Previous Month

 

2

Stolen Dog Recovered

 

0

Released to Owner

0

 

Returned to Owner

7

 

Euthanized

4

 

Currently in Pound

8

 

Sold

1

 

Stolen from Pound

0

 

Total in Pound

20

20

Dumped

2

 

Surrendered

2

 

 

 

Cats

Total

Total

Seized

 

2

Returned to Owner

0

 

Impounded

2

 

Total Seized

2

2

Breakdown

Total

Total

Seized

 

2

From Previous Month

 

1

Released to Owner

0

 

Returned to Owner

0

 

Euthanized

2

 

Currently in Pound

1

 

Sold

0

 

Escaped from Pound

0

 

Total in Pound

3

3

Dumped

2

 

Surrendered

0

 

 


 

Cattle

Breakdown

Total

Seized

 

0

Returned to Owner

0

 

Impounded

0

 

Total Seized

0

0

 

 

Kilometres travelled

3,570

 

 

CSR?s (Customer Service Requests) Actioned ? Not including Merit

63

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

17 February 2011

Director Environment & Planning's Report

ITEM 9.5????? SF1306??????????? 170211???????? Further advice re Changes to EP&A Regulation 2000 for Complying Development Under Code SEPP 2008

 

AUTHOR/ENQUIRIES:???? Greg Meyers, Director Environment and Planning ????????

 

Summary:

 

Council at its 3 February 2010 Meeting when dealing with the report on the imminent changes to the Environmental Planning and assessment Act and Complying Development resolved as follows:

 

That the proposed amendments and new codes to be introduced from 25 February 2011 be noted and that a further report detailing the negatives and positives on Private Certification compared to Council Certification and in particular Council?s liability in regards to the issue of Bush Fire Safety Certificates.

 

That Council request the Rural Fire Service to confirm whether or not the assessment for the issue of Bush Fire Safety Certificates which are to be moved to Local Government or Private Certifiers is included in the annual Rural Fire Services Budget which Council contributes to.

 

This further report will address the first part of the above resolution in regard to the negatives and positives on Private Certification compared to Council Certification and in particular Council?s liability in regards to the issue of Bush Fire Safety Certificates. The second part of the above resolution will be reported back to Council once a response has been received from the RFS/

 

The bushfire matters referred to in the continued rollout of uniform planning controls are to commence on 25 February 2011. From this date, land identified as being "bush fire prone" is no longer excluded form the General Housing Code and will not be excluded from the new Rural Housing Code. Specific bush fire related development standards have been added to these Codes to ensure that development carried out on low risk bush fire prone land is subject to a rigorous assessment by a suitably qualified consultant, the Rural Fire Service (for the first 12 months of the commencement of new provisions) or the local Council. Importantly, complying developments can only be carried out on land certified as being low risk.

 

A separate fact sheet? Development in Bush Fire Prone Land, is attached which further outlines these changes.

 

Section 733 of the Local Government Act 1993 is also to be amended which exempts Council from liability where it acts in good faith when making a decision or provides advice in relation to bush fire risk.

 

 

Recommendation:

 

1????????? That Council note the further advice in regard to the proposed changes to the Environmental Planning and Assessment Act and the Local Government Act regarding Complying Development on, and advice offered in regard to Bush Fire Prone land.

 

2????????? A fee for service of $250 be adopted to assess bush fire prone lands for the purpose of issuing a Bush Fire Risk Certificate by suitably trained Council staff under the provisions of Codes SEPP.

 

3????????? The proposed fee of $250 be advertised in accordance with the Local Government Act 1993.

 

4????????? The proposed fee for service be reviewed annually as part of Council?s Annual Management Plan process.

 

 

 


OPTIONS:

 

1????????? Council could choose not to become involved in the issuing of Bush Fire Risk Certificates and leave it to the suitably qualified consultants.

 

2????????? As recommended, Council look at establishing a suitable fee structure to cover the cost of assessing bush fire prone sites for the purpose of issuing a Bush Fire Risk Certificate by suitably trained/accredited staff.

 

 

DISCUSSION:

 

The area of most concern and impact on Council?s operation with the proposed planning reforms is the assessment of bushfire prone lands.

 

The introduction of complying development certificate provisions into bush fire prone lands is requiring Council staff to undertaken a more active roll in assessing bush fire prone sites as the Rural Fire Service will be withdrawing their services as a referral agencies for dwelling approvals, requiring all sites to be assessed and a Bush Fire Risk Certificate (BFRC) to be issued. CDCs will not be permitted for bush fire prone lands with a Bush Fire Attack Level (BAL) of 40 or BAL Flame Zone.

 

The BFRC may be issued by either Council or a "suitably qualified bush fire consultant". The RFS will assist with training of Council staff through the transitional period 25/02/2011 to 25/02/2012. Council is aware that there are at least 4 "suitably qualified bush fire consultants" operating in Nambucca Shire.

 

Amendments are proposed for Section 733 of the Local Government Act 1993 to ensure that adequate professional indemnity is afforded to Council and accredited/trained staff who may issue a BFRC on Council?s behalf, where they have done so in good faith. This exposure is no different to the issue of Section 149 Planning Certificates and Flood Prone Land levels etc are issued utilising information held by Council.

 

The issue of a BFRC will normally be issued prior to plans being drawn for a proposed development as the Bush Fire Attack Level will need to be known to determine two things, one, whether it may be Complying Development and two, the type of construction and protection required.

 

A site inspection will be necessary by the "appropriately qualified" Council Officer or "suitably qualified bush fire consultant" to determine a range of matters which will be specified in the Bushfire Assessment guideline similar to the current one (circularised). The guideline provides clear examples for:

 

?????????????? vegetation type,

?????????????? building site orientation/aspect,

?????????????? land slope,

?????????????? the local Fire Danger Index (RDI), and,

?????????????? the matching of the RDI, vegetation, distance and slope to determine the required Asset Protection Zones (APZ) under the Tables provided in the Planning for Bushfire Guidelines.

 

If, after this process of assessment, the site is assessed as BAL?FZ or BAL-40 the application is not Complying Development and will need to be a full Development Application. If the assessment confirms that the proposal may be Complying Development the land owner then has the option of submitting the Complying Development with Council or a NSW Private Building Certifier.

 

The Government had determined that this is a fee for service and Council's will need to establish a fee in accordance with the provisions of the Local Government Act 1993.

 

Private Building Surveyors will not be permitted to issue BFRC to establish the BAL of a bush fire prone site, unless they are deemed to be a "suitably qualified bushfire consultant" by the Rural Fire Service.

 

Whilst Council has in the past relied upon the RFS to determine adequacy of the bush fire assessment and risk level, staff have reviewed the assessments and advised the landowners due to their difficulty with determining the correct vegetation type and slope of a site.

 

Council will still be able to utilise the RFS for the next 12 months with full development applications and the issue of Bush Fire Risk Certificates (BFRC) for Complying Development, the impact will be following the initial 12 month transition period when the RFS will no longer being involved, except for Integrated Development Applications.

 

Advantages for Council to issue Bush Fire Safety Certificates:

 

Seamless process for applicants for Complying Developments wishing to use Council as the Principle Certifying Authority (PCA).

Applicants not having to search for a suitably qualified bushfire consultant.

Council staff maintaining a good level of knowledge to advise applicants in regard to bushfire safety.

Council providing a good range and level of competitive services generating non standard income.

Ratepayers/applicants not being offended when Council staff advise them that they need to seek an independent BFRC and Council is unable to recommend anyone.

Amendments to Section 733 exempting Council from liability where it acts in good faith.

 

Disadvantages for Council to issue Bush Fire Safety Certificates:

 

Possibility of lost revenue with ratepayers and applicants taking their business to Private Certifiers.

Applicants having to search for a suitably qualified bushfire consultant.

Loss of knowledge within Council staff.

Loss of non standard income with Council not providing competitive services.

Ratepayers/applicants not being offended when Council staff advise them that they need to seek an independent BFRC and Council is unable to recommend anyone.

 

 

CONSULTATION

 

The new requirements have been provided to Council through fact sheets from the Department of Planning and further details provided to Planning and Building Department staff at seminars in December 2010.

 

 

SUSTAINABILITY ASSESSMENT

 

Environmental:?

 

The purpose of the amendments as they apply to flooding and bush fire prone lands is to ensure the CDC process can be adequately applied without having to put minimum impact development sites through the merit based assessment process (DA and CC) process. The correct assessment of environmental conditions on the site being vegetation and slope are key components in determining the BAL for a site and then the design of any buildings and occupant safety.

 

Social:

 

The accurate assessment of development sites may have social impacts, particularly in bush fire prone sites with BAL 40 or Flame zone. These extreme classifications pose risks to life and structures during such flood or fire events.

 

Economic:

 

The correct assessment and construction standards do have an economic impact on the property owners and Council and State agencies who provide services through the RFS (volunteers and funding) and SES (volunteers and funding).

 

Financial Implications:?

 

The establishment of a fee for service will offset the costs incurred by Council for the issue of a Bush Fire Risk Certificate by Council staff.

 

Attachments:

1View

?- CIRCULARISED DOCUMENT - Fact Sheet and Further Information on Bush Fire Prone Land

 

??


Ordinary Council Meeting - 17 February 2011

Further advice re Changes to EP&A Regulation 2000 for Complying Development Under Code SEPP 2008

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Further advice re Changes to EP&A Regulation 2000 for Complying Development Under Code SEPP 2008

 

 

 

CIRCULARISED DOCUMENT - Fact Sheet and Further Information on Bush Fire Prone Land

 

??Pages

 

??


Ordinary Council Meeting

17 February 2011

Director of Engineering Services Report

ITEM 10.1??? PRF53????????????? 170211???????? Foreshore Redevelopment - River Street, Macksville

 

AUTHOR/ENQUIRIES:???? Noel Chapman, Manager Civil Works ????????

 

Summary:

 

Council at its meeting on 16 December 2010 resolved:

 

?1????? That Councillors be provided with a diagram of the existing River Street foreshore showing the existing structures and vegetation.

 

2??????? That Council write to Country Energy to ask if there is a way of bundling electricity cables to reduce the need for tree pruning.? Further, that Country Energy be requested to perform this work as a community service to the Nambucca Valley?.

 

Council?s Surveyor and Design Engineer have prepared a plan detailing the existing condition of the River Street foreshore.

 

A revised concept plan has also been prepared for Council consideration and comment.

 

These plans have been separately forwarded to Councillors.

 

There have been no responses from Country Energy to date.

 

 

Recommendation:

 

1??????? That Council place the revised Nambucca River Foreshore (River Street, Macksville) Concept Plan on exhibition for 28 days.

 

2??????? That Council consider any submissions at the April General Purpose Meeting.

 

 

OPTIONS:

 

?????????????? Adopt the recommendation

?????????????? No adopt the recommendation

 

 

DISCUSSION:

 

As directed by Council the existing Nambucca River foreshore at River Street, Macksville has been surveyed and a layout plan prepared and supply to Council on 3 February 2011.

 

An amended Draft Concept Plan has also been prepared for discussion and consideration by Councillors.

 

It is proposed that the revised Draft Concept Plan be placed on exhibition for a period of 28 days in order to ascertain community expectations.? Council could then consider all submissions including those from Councillors with the view to finalising the Plan to enable detailed cost estimation and potential staging of the improvements and subject to funding.

 

It is anticipated however that there will be a wide range of opinions and it will be difficult to deliver a Plan that meets all views.

 

 

 


CONSULTATION:

 

?????????????? Director Engineering Services

?????????????? Council Surveyor

?????????????? Parks and Reserves Supervisor

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no direct issues for the environment as a result of this report.

 

The final Plan will take environmental issues into account.

 

Social

 

There are no direct social issues as a result of this report.

 

Economic

 

There are no economic issues as a result of this report.

 

Risk

 

The final Plan needs to address public safety issues.

 

There are no issues as a result of this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no direct cost to the budget as a result of this report.? Adoption of the final Plan will have budgetary implications.

 

Source of fund and any variance to working funds

 

Project funding would be sourced from a combination of working funds and grant funding where available.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

17 February 2011

Director of Engineering Services Report

ITEM 10.2??? SF992????????????? 170211???????? Minutes of the Nambucca Emergency Operations Centre Committee - 2 February 2011

 

AUTHOR/ENQUIRIES:???? Paul Gallagher, Director Engineering Services ????????

 

Summary:

 

Minutes of the Nambucca Emergency Operations Centre Committee meeting held on the 2 February 2011 are attached.

 

 

Recommendation:

 

1??????? That the minutes of the Nambucca Emergency Operations Centre Committee held 2 February 2011, be received and noted.

 

 

OPTIONS:

 

1??????? Accept the recommendation

 

2??????? Not accept the recommendations

 

 

DISCUSSION:

 

The programmed meeting of the Nambucca Emergency Operations Centre Committee (NEOC) was held on 2 February 2011.? The minutes of the meeting are attached.

 

 

CONSULTATION:

 

?????????????? Technical Officer ? Assets

?????????????? Manager Assets

?????????????? NSW Rural Fire Service

?????????????? State Emergency Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no issues as a result of this report.

 

Social

 

There are no issues as a result of this report.

 

Economic

 

There are no issues as a result of this report.

 

Risk

 

There are no issues as a result of this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

??????????? Continuation of funding for upgrades to the Nambucca Emergency Operations Centre.

 

Source of fund and any variance to working funds

 

??????????? External funding through grants, SES and NSW RFS.

??????????? Council allocation for capital improvements.

Attachments:

1View

3120/2011 - Minutes - Nambucca Emergency Operations Centre Committee - 2 February 2011

 

??


Ordinary Council Meeting - 17 February 2011

Minutes of the Nambucca Emergency Operations Centre Committee - 2 February 2011

 

PRESENT

 

Cr J Ainsworth???????????????????????????????????????????????????????????????? P Gallagher (Nambucca Shire Council)

I Perkins (NSW Rural Fire Services)????????????????????????????????? P King (NSW Rural Fire Service)

T Jarrett (NSW Rural Fire Service) ??????????????????????????????????? R Townend (State Emergency Services)

M McHugh (State Emergency Services)??????????????????????????? P Baynes (Observer ? Nambucca Shire Council

R Monk (Observer ? Nambucca Shire Council)?????????????????? B Stenhouse ( Observer ? SES)

 

APOLOGIES

 

Cr M Moran OAM??

 

DISCLOSURE OF INTEREST

 

Nil Declared

 

CONFIRMATION OF MINUTES

 

30/11 RESOLVED:?????????? (Townend/King)

That the Committee note the adoption of the Minutes of the Meeting held on the 8 December 2010.

 

 

BUSINESS ARISING

 

There was no business arising.

 

 

?

Director Engineering Services Report

ITEM 5.1????? SF992??????????????? 020211????? Progress on issues raised in General Business

31/11 RESOLVED: (McHugh/King)

 

1??????? That progress as at 25 January 2011 on the issues raised at previous meetings be noted.

 

2??????? That the Committee note that once all current issues are complete, this report will be superseded by the Nambucca Emergency Operations Centre Asset Management Plan (AMP).

 

 


 

ITEM 5.2????? SF992??????????????? 020211????? Asset Management Plan

DISCUSSION

 

a????? Amend the priority for the kitchen upgrade and bring this item forward by 12 months in the priority ranking.

b????? Review the drainage of the swamp area and investigate drainage by the installation of culverts instead of filling the area

c?????? Investigate cladding the building in lieu of painting the exterior.

 

32/11 Resolved: (McHugh/King)

 

1??????? That the progress on the Asset Management Plan (AMP) presented at the meeting on the 2 February 2011 be noted.

 

2??????? The items raised at the meeting on the 2 February 2011 be amended in the Asset Management Plan (AMP) as prioritised for inclusion in budgets as funding permits.

 

 

 

 

ITEM 5.3????? SF992??????????????? 020211????? General Business from Committee Members and Attendees

DISCUSSION

 

a????? Investigate a designated disabled parking area now that the NEOC has been configured for disabled access.

b????? Request for more regular maintenance on the helicopter landing area.

c?????? Further investigation into grants to construct a sealed landing site.

d????? Relocation of the DISLINES from the SES training room into the Emergency Operations Centre.

e????? Designated Smoking Area ? Director Engineering Services and Manager Assets advised that Council has a No Smoking Policy for all its assets.? Rural Fire Service advised they are under State Policy which dictates a 100m from any building.

f?????? Whilst there is an issue for volunteers that smoke, Council and State Policy dictate that there is No Smoking on Council land.? Manager Assets will investigate whether a designated area can be set up which would comply with the policy.

g????? That a Maintenance Request Form be developed by Manager Assets in consultation with the Technical Officer Assets and distributed to the agencies to raise or report issues between meetings.

 

33/11 Resolved: (King/McHugh)

 

1??????? That the verbal general business items raised for consideration at the meeting held on the 2 February 2011, and detailed above be noted:

 

2??????? That the General Business item be removed from the Agenda and items together with any supporting documentation and recommendation be forwarded to Council at least two weeks prior to the next scheduled meeting date to be included within the Agenda.

3??????? That any urgent items are to be referred immediately to Council for staff to investigate and take the appropriate action.

 

 

 


 

ITEM 5.4????? SF992??????????????? 020211????? Meeting Dates for 2011

34/11 RESOLVED: (King/McHugh)

 

1??????? That the meetings for the Nambucca Emergency Operations Centre Committee will occur on a quarterly basis to coincide with the Local Emergency Management Committee meetings and will commence at 12.00 pm.

 

2??????? That the nominated dates are the third Tuesday of every 3 months and the dates for 2011 are confirmed as 17 May, 16 August and 15 November 2011.

 

 

?? ?

 

?

NEXT MEETING DATE

 

The next meeting will be held on 17 May commencing at 12.00 pm.

 

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being 9.50 am.

 

 

 

 

Cr J Ainsworth

(CHAIRPERSON)

 

?


Ordinary Council Meeting

17 February 2011

Director of Engineering Services Report

ITEM 10.3??? SF83??????????????? 170211???????? Increase to Fire and Rescue NSW Contribution Levy

 

AUTHOR/ENQUIRIES:???? Paul Gallagher, Director Engineering Services ????????

 

Summary:

 

Recent correspondence from Fire and Rescue NSW advises that three new retained fire-fighters have been employed at the Macksville Fire Station along with the provision of a permanent Class 1 Water Tanker to enhance the service delivery in regards to the bushland urban areas within the Nambucca Shire Council Local Government Area.

 

As a consequence of the additional resources allocated to the Macksville Fire Station there will an increase to Councils contribution for the Fire and Rescue NSW levy of $2,216.00 (being 11.7% of the three additional annual wages of the fire fighters).

 

 

Recommendation:

 

That Council note the increase of $2,216.00 within the Fire and Rescue NSW contribution levy and make provision for the additional contribution through the working funds at the quarterly budget review.

 

OPTIONS:

 

There are no options to Council other than to make provision for the increase in the contribution.

 

 

DISCUSSION:

 

The Emergency Service Levy estimates are provided by the State Government for inclusion in Councils annual budget and Management Plan. The increase in the retained fire-fighters and provision of a permanent Class 1 Water Tanker are seen as an additional resource for the bushland urban areas within the Nambucca Shire Council Local Government Area.

 

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

The addition resources will provide greater service delivery to the Nambucca Shire and provide part time employment within the community .

 

Economic

 

There are no economic implications.

 


Risk

 

The additional resources will enhance the capacity and provide a greater response time from Fire and Rescue NSW to bushland urban areas within the Nambucca Shire Council Local Government Area.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

As a consequence of the additional resources allocated to the Macksville Fire Station there will an increase to Council?s contribution for the Fire and Rescue NSW levy of $2,216.00 (being 11.7% of the three additional annual wages of the fire fighters).

 

Source of fund and any variance to working funds

 

There will be a negative impact on Council working funds of $2,216.00.

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

17 February 2011

Director of Engineering Services Report

ITEM 10.4??? SF755????????????? 170211???????? Old Rugby League Amentities Building - Coronation Park, Nambucca Heads

 

AUTHOR/ENQUIRIES:???? Stephen Fowler, Engineering Designer ????????

 

Summary:

 

In July 2010 Council resolved to defer the demolition of the Old Rugby League Amenities Building at Coronation Park in response to submissions from the Nambucca Heads Rugby League Club to retain and restore the building.

 

The Coronation Park Trust is preparing a proposal for remedial works.? If their proposal is accepted they would undertake to restore parts of the building? for continued use by the Rugby League Club for storage, meetings and public toilets.

 

 

Recommendation:

 

1??????? That the Council defer the demolition of the Old Rugby League Amenities Building at Coronation Park, Nambucca Heads for a period of 3 months to allow the Coronation Park Trust to complete their proposal to restore parts of the building and demonstrate their ability to fund the project.

 

2??????? That a further report be provided to Council following the finalisation of a Structural Engineers report and the development of a Business Plan from the Coronation Park Trust.

 

3??????? That Council carry forward the unexpended funds of $19,200.00 allocated for the demolition of the amenities block.

 

 

OPTIONS:

 

1??????? Accept the recommendation

2??????? Pursue quotations for the demolition of the entire building

 

DISCUSSION:

 

?????????????? In response to Council resolution 2262/10 The Nambucca Heads Rugby League Club made a draft proposal for the renovation of the existing building.

 

?????????????? In September 2010 Council carried out an inspection of the building and prepared an assessment with proposals for the restoration or removal of various sections of the building.

 

?????????????? In December and January Council Officers contacted the Coronation Park Trust with an urgent request for them to respond to the Council?s proposal.

 

?????????????? 17 January 2011, the Coronation Park Trust responded by acknowledging acceptance of the Councils proposal.

 

?????????????? The Coronation Park Trust has engaged a structural engineer to prepare structural designs for remedial works required on the building.

 

?????????????? An initial report from the Structural Engineer is anticipated by the end of February.

 

?????????????? Coronation Park Trust is required to prepare their costing in accord with NSC Procurement Procedures manual and demonstrate their ability to fund the project and the ongoing maintenance of the building.

 

?????????????? The $19,200 currently allocated to demolish the existing building could be made available to the Coronation Park Trust if their proposal is accepted by Council.

 

 

CONSULTATION:

 

?????????????? Coronation Park Trust representative has been alerted to the recommendations being made to Council and to the need to conform to the Procurement Procedures.

 

?????????????? The Structural Engineer has confirmed his program to prepare a report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

The restoration and continued use of existing buildings is environmentally sound compared to building new structures.

 

Social

The existing building has been used by community groups for many years in an unacceptable condition.

 

Economic

 

The cost of building new storage, meeting rooms and public toilets may out weigh the cost of restoration

 

Risk

The existing building if left as is represents an unacceptable liability to council

 

 

FINANCIAL IMPLICATIONS:

 

Neutral

 

Direct and indirect impact on current and future budgets

 

Saving in 2010/2011 budget to be revoted to 2011/2012.

 

Source of fund and any variance to working funds

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

17 February 2011

Director of Engineering Services Report

ITEM 10.5??? SF741????????????? 170211???????? Paveline Patching Machine - Operation

 

AUTHOR/ENQUIRIES:???? Noel Chapman, Manager Civil Works ????????

 

Summary:

 

Council at its meeting on 16 July 2009 resolved that:

 

"Council receive a report on Paveliner performance in terms of cost per cubic metre and other relevant parameters and including the Director Engineering Services' opinion on efficiency or otherwise of the machine and what is required to improve performance.? Also options for addressing loose stone and the option of a sweeper attachment.? Comparative data is to be provided for a defined period of usage."

 

The report uses data collection from Council Maintenance Management System, Reflect, for the six month period July 2010 to December 2010.

 

The table shows a general correlation between the target and actual rates for most criteria.

 

 

Recommendation:

 

1??????? That the report on the operations of the Paveline for July 2010 to December 2010 be noted.

 

2??????? That a further report be prepared of the year July 2010 to June 2011 for comparison with the same period in the previous year.

 

 

OPTIONS:

 

1??????? Note the report

2??????? Request further information

 

 

DISCUSSION:

 

The statistics show the following average figures:

 

 

JULY 09 ? DECEMBER 09

JULY ? DECEMBER 2010

Square metres patched over 6 months

13,272

15,478

Square metres per day

137.6

164.66

Cubic metres of aggregate per day

6.88

8.23

Tonne of aggregate per day

7.74

5.98

Cost per square metre of patching

17.25

N/A

Cost per tonne

306.67

N/A

 

Note:? These figures include some use of premix and broad area spraying not separately identified.? The broad area spraying results in an under estimation of area treated and an apparent higher cost per square metre.

 

The target or benchmark for comparison is twofold.? The initial report to Council forecasts figures of:

 

i)??????? 25,200 square metres per annum

ii)?????? 120 square metres per day

iii)????? 6.0 cubic metres of aggregate per day

iv)?????? 9.0 tonne of aggregate per day

v)?????? $14.50 cost per square metre of patching

vi)?????? $193.33 cost per tonne.

 

The other comparison to be made is against the older style of patching using a Flowcon and Pre-mix material.? Those forecast figures are:

 

a)?????? 10,500 square metres per annum

b)?????? 50 square metres per day

c)?????? 2.5 cubic metres per premix per day

d)?????? $44.23 cost per square metre of patching

e)?????? $368.58 cost per tonne of premix.

 

As a result of the change to the Authority Finance System the costing link to the Maintenance Management System has been lost.? Discussions are being held to establish a link.? In the meantime cost comparisons are not available.

 

 

CONSULTATION:

 

?????????????? Director Engineering Services

?????????????? Manager Assets

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Raw materials are sourced from quarry/mining operations.? There are no other methods available to reduce environmental impacts.

 

Social

 

There are no issues as a result of this report.

 

Economic

 

Better road surface reduces transport costs.

 

Risk

 

Loose stone can create a traffic hazard.? More experience gained by operators will minimise the impact.? Better quality emulsion is also having a positive impact.? The truck is currently fitted with a broom to enable sweeping as required.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

As the operation improves the road system will benefit which could reduce the budget requirement in future years.

 

Source of fund and any variance to working funds

 

No additional funds are required as the result of this report.

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

17 February 2011

Director of Engineering Services Report

ITEM 10.6??? SF1291??????????? 170211???????? Macksville Sewage Treatment Plant? -? Proposed Upgrade of Aeration Equipment

 

AUTHOR/ENQUIRIES:???? Richard Spain, Manager Water and Sewerage ????????

 

Summary:

 

In late October 2010 the automatic control system for the operation of the Macksville Sewage System was damaged as a result of a phase failure in the electricity supply to the site.? This necessitated the replacement of the computer software and the reprogramming and upgrade of the Program Logic Control system (PLC) as Council was advised that the existing Program Logic Control system (PLC) was outdated and no longer supported.

 

Council engaged the NSW Public Works Department to carry out emergency repairs to reinstate automatic controls prior to the Christmas holiday break and to return to complete the upgrade works at the same time they would be working on the control systems for the Nambucca Heads Sewage Treatment Plant project.

 

Whilst completing the emergency works a suggestion was made to Council that they should be looking to upgrade the aeration system so that its output can be optimised and significant power savings achieved.? A quote was provided to Council to undertake this work on the proviso that it would also be completed concurrently with the works at the Nambucca Heads Sewage Treatment Plant.

 

This work is not included in the current 2010/2011 budget, however there are significant savings that can be achieved by undertaking the work this financial year.? The works will improve the efficiency of the sewage treatment process at Macksville Sewage Treatment Plant and it is recommended that the proposal is undertaken this financial year.

 

It is estimated that the capital cost of the upgrade works will be readily recouped through energy savings over a period of 4-5 years.

 

 

Recommendation:

 

1??????? That Council accept the quotation from NSW Public Works for the upgrade of the aeration system and associated reprogramming of the Program Logic Control system for the amount of $37,000 plus GST.

 

2??????? That Council allocate an amount of $42,000 to complete the works this financial year from the sewer reserve funds.

 

 

OPTIONS:

 

?????? Accept the current quotation to take advantage of the savings in accommodation and expenses whilst the contractors are currently on site undertaking work this financial year.

 

?????? Postpone the work for inclusion in a future budget and acknowledge a higher cost would be incurred as a result of additional expenses for travel and accommodation.

 

 

DISCUSSION:

 

In late October last year the automatic control system for the operation of the Macksville Sewage System was damaged as a result of a phase failure in the electricity supply to the site.? This necessitated the replacement of the computer software and the reprogramming and upgrade of the Program Logic Control system (PLC) as Council was advised that the existing Program Logic Control system (PLC) was outdated and was no longer supported.

 

The work was carried out by the NSW Public Works Department as they had an intimate knowledge of the control systems and were in a position to assist Council by completing works sufficient to have the plant running automatically prior to the holiday season.? It was agreed that they would return to complete the computer changeover and other upgrade works at the same time that they will be completing programming and commissioning works at the Nambucca Heads Sewage Treatment Plant thus saving Council the cost of accommodation and expenses

 

During the course of the emergency Public Works suggested that additional modifications to the automatic control system would be beneficial to Council and could be readily accommodated when the other works were being completed.? The proposed upgrade works involved the installation of variable speed drives on the aerator blowers as well as a dissolved oxygen probe in the aeration tank.

 

This additional equipment would ensure that the motors on the blowers worked no harder than necessary and that the aeration process is optimised. The incidence of over aeration would be reduced and power consumption would be expected to decrease significantly.

 

NSW Public Works have provided a fee offer to complete the works in the amount of $37,000 plus GST. The fee offer allows for provision of revised electrical drawings, procurement of electrical and control equipment and installation and programming of the equipment. They have also indicated that their experience of completing similar upgrade works is that power savings in the order of 20% can be expected.? If this is the case and based on a current energy budget of approximately $50,000 for the Macksville Sewage Treatment Plant, the capital cost of the proposed upgrade could be recovered in approximately 4 years.

 

NSW Public Works are the preferred contractor for this work as they have an intimate knowledge of the control systems and programming having carried out the original work when the treatment works was constructed and commissioned.? They are also in the position to complete the works at the same time as they will be carrying out the programming and commissioning work for the Nambucca Heads Sewage Treatment Plant upgrade. This results in considerable saving in costs associated with accommodation and expenses.

 

It is recommended that the Public Works fee offer be accepted and that a budget of $42,000 is allocated for the work to make allowance for electrical and other work associated with the upgrade that will carried by Council staff.

 

 

CONSULTATION:

 

?????? Water and Sewerage Supervisor

?????? NSW Public Works

?????? Director Engineering Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The upgrade works will optimise the operation of the aeration system resulting in increased efficiency and a reduction in power consumption. This will therefore reduce the amount of carbon emissions that Council is directly responsible for.

 

Social

 

The proposed upgrade will have no social impacts.

 


Economic

 

Council should gain a positive economic impact from the proposed upgrade.? The capital cost of the works should be recouped through savings in power cost over a period of 4-5 years.

 

Risk

 

There is minimal risk associated with the proposed upgrade works and it is considered to be a responsible action for Council to take.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Adjustments will need to be made to the current budget to make allowance for the additional capital works.? Expected savings in power consumption should offset the increasing cost of electricity supply in future budgets.

 

Source of fund and any variance to working funds

 

A variance will be included in the next budget review. It is proposed that this variance will have no net effect on the 2010/11 as the budget allocation for the Off River Storage Project will be reduced to compensate as program delays have meant that its full budget allocation will not be utilised.

 

Attachments:

There are no attachments for this report. ???