NAMBUCCA SHIRE COUNCIL

General Purpose Committee - 18 August 2010

AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

 

2??????? DISCLOSURE OF INTEREST

 

3??????? General Manager Report

8.1???? Scotts Head Master Plan

8.2???? Nambucca Water Supply - Investigation of Dam Options on the Nambucca River at League Creek and Gravelly Creek

8.3???? Proposed Acquisition of Part of Lot 238 DP 755549 for the Proposed Nambucca District Water Supply Off River Water Storage

8.4???? Quarterly Performance Review - 31 March 2009

8.5???? North Coast Academy of Sport - Request for Annual Donaltion

 

4??????? Director Environment and Planning Report

9.1???? Local Growth Management Strategy Employment Lands

9.2???? Local Adaptation Pathways Program - Climate Change Risk Assessment and Adaptation Plan

 

5??????? Director Engineering Services Report

10.1?? Weeds Group Affiliation

10.2?? Extension of Road Maintenance - Higginbotham Road, Upper Taylors Arm ???

 

6??????? General Manager's Summary of Items to be Discussed in Closed Meeting

12.1?? Rating of Scotts Head Caravan Park

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (g) of the Local Government Act, 1993, on the grounds that the report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

 

Time

Description

Where

OS/CC

Page

Item

8.30-8.45

Closed Report: Rating of Scotts Head Caravan Park

CC

1

12.1

8.45-9.15

Scotts Head Master Plan

CC

4

8.1

9.15-9.30

Change of Regional Weed Group

CC

100

10.1

9.30-10.00

Nambuca Water Supply ? Investigation of Dam Options on the Nambucca River at League Creek and Gravelly Creek

 

Proposed Acquisition of Part of Lot 238 DP 755549 for the Proposed Nambucca District Water Supply Off River Water Storage

CC

 

 

 

CC

11

 

 

 

20

8.2

 

 

 

8.3

10.00-10.15

Morning Tea

CC

 

 

10.15-10.45

Local Growth Management Strategy Employment Lands

CC

90

9.1

10.45-11.15

Local Adaption Pathways Program (LAPP) Climate Change Risk Assessment and Adaptation Plan

CC

94

9.2

11.15-11.30

Quarterly Performance Review ? 30 June 2010

CC

23

8.4

11.30-12.00

North Coast Academy of Sport Request for Annual Donation ? Presentation by Mr John Kincade

CC

86

8.5

12.00

Lunch

CC

 

 

1.30

Extension of Road Maintenance ? Higginbotham Road Upper Taylors Arm

OS

102

10.2

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

??????? ?


General Purpose Committee

18 August 2010

General Manager's Report

ITEM 8.1????? SF382????????????? 180810???????? Scotts Head Master Plan

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Project Facilitation Team (PFT) met on 24 June 2010 to further discuss the Scotts Head master Plan.

 

A lease period of 21 years is necessary for the pay back period of the project but the value of the lease payment has yet to be negotiated.

 

The project will be developed over a five (5) year period and it is proposed that the lease payment increase each year inline with an increase in the income potential.

 

 

Recommendation:

 

1??????? That Council adopt a period of 21 years as the period of the lease.

 

2??????? That Council advise the Land and Property Management Authority of the staged lease payment proposal starting at $17,500 in year 1 and reaching $50,000 in year 5 adjusted by CPI each year.

 

3??????? That the Land and Property Management Authority be advised that lease payments do not include Council maintaining the balance of the reserve including the day use area and that regardless, given that the reserve has always been maintained by the Trust, Council will not accept responsibility for its maintenance.

 

4??????? That Council pay the invoice which has been received from the Land and Property Management Authority for $23,766.60 being 50% of the agreed consultancy cost of the Master Plan plus $1,766.60 for the attendance of the consultants at a Council workshop on 14 November 2009.

 

 

OPTIONS:

 

1??????? As recommended.

2??????? Alternative schedule or value of lease payment.

 

 

DISCUSSION:

 

Council considered this report at the General Purpose Committee meeting on 14 July 2010.? At the Council meeting on 15 July 2010 it was resolved:

 

?That the matter be deferred until confirmation is received that the matter of the village green be the first priority?.

 

The Land and Property Management Authority have now responded to this resolution and their replies (including a plan) are circularised documents.? Following receipt of their letter dated 27 July 2010, a follow up enquiry was made by the Director Engineering Services, particularly in relation to the comments which were expressed about the transfer of responsibility for the day use area to Council.? This resulted in the Department issuing the second letter dated 28 July 2010.

 

By way of summary, the Department?s letter of 27 July indicates that the development of the town green is obviously dependent upon the removal of the semi-permanent vans from their current location following which it will revert to Council community land.? The Department also indicates their desire for Council to accept responsibility for the day use area.? However this was not incorporated in the lease figures proposed in this report and would require at least a further $120,000 be added to the lease payment before Council could even contemplate it.? However considering the day use area has always been maintained by the Trust and the risk to Council should it accept responsibility, it is recommended that Council hold firm and not accept responsibility for the balance of the reserve which includes the day use area.

 

The second letter from the Department dated 28 July clarifies that work to establish cabins on the Adin Street oval (new area) would commence in the third year of the 5 year development program (subject to review).? The letter also makes the same statements concerning the Department?s desire for Council to accept responsibility of the balance of the reserve including the day use area.

 

It must be stated up front that only the exhibited Master Plan is acceptable to L&PMA.? If no agreement is reached then the management of the semi-permanents will lapse in 2013 and devolve to Council.

 

Lease Area

 

The area is to include that part of Adin Street Oval utilised for the relocated semi-permanent holiday vans.? This is estimated to be an area of 6,700 sq metres.? This is wholly Council owned land.

 

They pointed out that an area near the current entry would be converted from caravan park to a day-use area.? That area is estimated to be 2500 sq metres.? This is Crown Land.

 

Lease Term

 

The maximum term permitted under the Local Government Act 1993 of 21 years is preferred.? In setting the lease payment or rent, Council is asked by L&PMA to take into account the improved public benefit.

 

There is no standard method of valuing land under these circumstances to determine the lease payment, so the current fee and a reasonable level of growth has been taken into account in determining the proposed lease payment.

 

The current semi-permanent area attracts a payment of $15,800 while the Master Plan indicates an increase to $17,500.

 

A substantial increase should be sought on the fully developed caravan park.? The proposal is for redevelopment over five (5) years and the lease payment could reflect this by increasing as the ?capacity to pay? increases.

 

Proposed lease payments for negotiation:

 

Year 1????????? (2010/11)????? $17,500 (+CPI)

Year 2????????? (2011/12)????? $25,625 (+CPI)

Year 3????????? (2012/13)????? $33,750 (+CPI)

Year 4????????? (2013/14)????? $41,875 (+CPI)

Year 5????????? (2014/15)????? $50,000 (+CPI)

 

This or any other proposal has yet to be put to the L&PMA for acceptance or rejection

 

Reserve Trust Income

 

The L&PMA state in their letter (copy attached) that any monies raised by the Reserve Trust will be disbursed in accordance with the Crown Lands Act 1989 with the funds used on the general purposes of the Reserve Trust unless the Minister directs otherwise.

 

This project is being funded by the Reserve Trust and other external funds so there is unlikely to be surplus funds for many years that can be directed elsewhere by the Minister.

 

Other Issues

 

The agreement on the lease details will result in the following actions:

 

1??????? L&PMA and Trust will fund a hydraulic study on the stormwater and detention basin impact

 

2??????? Council will commence the development of a Plan of Management.

 

The main issue appears to be the level of lease payment.? The community of Scotts Head expect a reasonable return on the Council land be utilised while the L&PMA can only accept a payment that is financially viable.? Staging the lease payment from $17,500 to $50,000 over five (5) years attempts to address both positions.

 

Summary

 

Following the discussion with the L&PMA the options for Council are now limited to whether firstly it wishes to negotiate on the Master Plan or alternatively, whether it wishes to take over the ?semi-permanent section? of the caravan park.

 

Council has already resolved that it is not viable to operate the semi permanent section as a stand alone caravan park in which case Council?s choice is either between the Master Plan as advertised or a caravan park minus the semi permanent sites.? With the latter option, Council would also have the unenviable task of taking responsibility for vacating the semi permanent sites.

 

If Council wishes to maintain the status quo and the economic benefit the existing caravan park provides, the only option is to negotiate a lease on the basis of the advertised Master Plan.? The negotiation would be conditional on the retention of the Trust and the Trust?s responsibility for the maintenance of the day area.? The negotiations would also be conditional on any necessary statutory approvals and processes including change to the Plan of Management and the issue of development consent.

 

Besides the revenue from the lease payments proposed in the report, Council and the community will also benefit from a $220,000 contribution towards a hydraulic study and construction of a needed retention basin and other drainage.? There will also be improvements to the day use area, new landscaping and parking.

 

 

CONSULTATION:

 

Mayor, Director Engineering Services

L&PMA

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Considered in the Master Plan

 

Social

 

Considered in the Master Plan

 

Economic

 

Considered in the Master Plan

 

Risk

 

Negotiations do not lead to an agreement.

 

 


FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Council agreed to fund 50% of the cost of the Master Plan and made provision for same in a previous budget but was never invoiced.? The Land and Property Management Authority have now issued an invoice for Council?s contribution.? A copy of the invoice is a circularised document.? This will need to be the subject of budget variation at the next quarterly review.

 

Source of fund and any variance to working funds

 

No provision has been made in the budget for 2010/2011 for the payment of the invoice.? It will need to be included in the next quarterly review.

 

 

Attachments:

1View

16343/2010 - Letter from L&PMA & Proposed Lease Plan

 

2View

?- CIRCULARISED DOCUMENT - Including proposed Lease Plan

 

??


General Purpose Committee - 18 August 2010

Scotts Head Master Plan

 


 

?

 

 

 

Placeholder for Attachment 2

 

 

 

Scotts Head Master Plan

 

 

 

CIRCULARISED DOCUMENT

Including proposed Lease Plan

 

 

?


General Purpose Committee

18 August 2010

General Manager's Report

ITEM 8.2????? SF182????????????? 180810???????? Nambucca Water Supply - Investigation of Dam Options on the Nambucca River at League Creek and Gravelly Creek

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Council has now received a draft report from the Dams and Civil Section of NSW Public Works.? The report has now been circulated to Councillors and copies will be made available to the media and public upon request.

 

The report finds that for the two best sites for an on-stream dam on the Nambucca River, the total construction costs would be $102.2m (League Creek) and $88.4m (Gravelly Creek) respectively.? These costs include the construction of a pipeline water delivery system from the dam to the Bowraville Water Headworks.? The construction costs do not include the construction of a fishway structure, which is estimated to be up to $20m.

 

The costs also exclude the preparation of the necessary studies and the acquisition of property.

 

On the basis of the investigation undertaken by NSW Public Works, an on stream dam proposal for the Nambucca River is inferior to the proposed off stream dam on most criteria:

 

?????????????? It is substantially more expensive

?????????????? It is more risky (timing, approvals and funding)

?????????????? It has greater social impacts (acquisition of private property)

?????????????? It has greater impacts on the environment and particularly fish passage.

 

 

Recommendation:

 

1??????? That Council take no further action in relation to a potential on stream dam

 

2??????? That NSW Public Works be requested to finalise the report with justification to be provided for the preferred delivery of water to the Bowraville Water Headworks by pipeline rather than by the Nambucca River.

 

 

OPTIONS:

 

Council has the options of:

 

?????????????? advertising the report for public comment

?????????????? resolving not to take any further action in relation to a potential on stream dam

?????????????? simply noting the findings of the report.

 

 

DISCUSSION:

 

At Council?s meeting on 1 April 2010 it was resolved:

 

?That this Council receive a report which includes a recommended brief and budget to undertake further investigation of:

 

a.?????? the geological suitability of constructing an on-stream dam at sites examined by Councillors on ???? Upper Buckrabendinni Creek, the confluence of Gravelly Creek and the Nambucca River or such ?????? other sites as Council considers appropriate.

 

b.?????? the cost of such construction

 

c.?????? the means by which water stored in such dam may be delivered to the borefields at Bowraville and ????????? the cost of any such delivery system.

 

A brief was subsequently adopted by Council at its meeting on 15 April 2010 and the Dams and Civil Section of NSW Public Works was engaged to undertake the investigation for a maximum fee of $20,000.

 

Council has now received a draft report from the Dams and Civil Section of NSW Public Works.? The report has now been circulated to Councillors and copies will be made available to the media and public upon request.

 

The report finds that for the two best sites for an on-stream dam on the Nambucca River, the total construction costs would be $102.2m (League Creek) and $88.4m (Gravelly Creek) respectively.? These costs include the construction of a pipeline water delivery system from the dam to the Bowraville Water Headworks.? The construction costs do not include the construction of a fishway structure, which is estimated to be up to $20m.

 

The costs also exclude the preparation of the necessary studies and the acquisition of property.? The Gravelly Creek site, although being the cheapest to construct, has the greatest impact on private property.? The inundation area alone would be approximately 105 hectares and 20 properties would be affected by acquisition, either wholly or partly.

 

These preliminary estimates exceed the refined cost estimates for the proposed off stream dam by at least 100%.

 

The report also provides a good indication of the complexity and risks associated with on-stream dams.? The major risks are:

 

Sedimentation

 

On stream dams carry risk in regards to sedimentation due to the action of the flowing water within the storage and also sediments that are eroded from within the catchment.? Runoff generated within the catchment would carry surface soils into the storage.

 

Algal, Water Quality and Other Contaminants

 

Like the proposed off stream dam, on stream dams have the risk of algal growth, especially blue-green algae.? The growth of algae is dependent on the temperature and nutrient levels of stagnant surface waters in a dam?s storage.

 

Flooding

 

Planning for flooding in an on stream dam with a large catchment is more problematic than an off stream dam with a small catchment.? Modern dams must incorporate reasonable factors of safety in their design and construction to ensure stability during rare extreme events.? However it is impossible to design a fail-proof dam and no matter how little, there is always a probability that a dam could break.

 

Environmental Issues

 

There are greater environmental issues with an on-stream dam than the proposed off stream dam, particularly in relation to fish passage.

 

Maintenance of Environmental Flows

 

Again, because of the size of the catchment, this is a bigger issue with an on stream dams than an off stream dams.? The NSW Weirs Policy discourages the construction of new on stream storages.

 


Legislative Risk

 

The report contains a list of 13 separate statutory approvals which would be required for an on stream dam.?

 

Grant Funding

 

The complexity of the necessary investigations and design for an on stream dam are such that the report recommends that Council be prepared for a lengthy approval process (in the order of 5 years).? This may jeopardise the opportunity for grant funding under the Country Towns Water and Sewerage Program.? This compares to the firm offer Council has for 31% funding of the off stream dam.

 

Catchment Area Management

 

The larger catchment for an on stream dam means that additional investigation is required to prepare a water balance analysis and also to manage the catchment to avoid pollution and natural contaminants.? The bio-chemical oxygen demand of charcoal and ash which can be in run off after a bush fire is one example of a potential natural contaminant.

 

Conclusion

 

On the basis of the investigation undertaken by NSW Public Works, an on stream dam proposal for the Nambucca River is inferior to the proposed off stream dam on most criteria:

 

?????????????? It is substantially more expensive

?????????????? It is more risky (timing, approvals and funding)

?????????????? It has greater social impacts (acquisition of private property)

?????????????? It has greater impacts on the environment and particularly fish passage.

 

The list of reports which are identified as being required for an on stream dam are daunting and would need to cover:

 

?????????????? a catchment landuse investigation

?????????????? soils assessment

?????????????? destratification processes

?????????????? hydrology study

?????????????? flood study

?????????????? dambreak study

?????????????? probable loss of life study

?????????????? dam embankment and abutment stability analysis

?????????????? risk assessment

?????????????? terrestrial flora and fauna study

?????????????? cultural heritage study

?????????????? geomorphology study

?????????????? aquatic ecology study

?????????????? water balance analysis

?????????????? drought contingency policies

?????????????? environmental flow assessment

 

Perhaps the only advantage of an on stream dam relative to the off stream dam is that water can flow by gravity to the Bowraville headworks.? However balanced against this will be cost of managing a far larger water catchment area.

 

The report meets the requirements of Council?s brief (attached), although there should be justification in the report for the preferred means of transport of water to the Bowraville headworks by pipeline.? The water delivery pipeline is a major cost factor exceeding the actual construction cost of a dam at either Gravelly Creek or League Creek.? Whilst the report states that a pipeline is the preferred delivery method there is no justification for this statement.

 

Council has the options of:

 

?????????????? advertising the report for public comment

?????????????? resolving not to take any further action in relation to a potential on stream dam

?????????????? simply noting the findings of the report.

 

As the on-going investigations of an on stream dam proposal have a social impact on affected property owners, it is recommended that Council resolve not to take any further action in relation to a potential on stream dam.

 

 

CONSULTATION:

 

On the basis of the recommendation, there has been no consultation with affected property owners.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The report indicates the significant environmental risks with an on stream dam.

 

Social

 

An on stream dam proposal will have significant social impacts.? During the investigation period, property owners will be hindered by not knowing whether they should invest in their properties.? Similarly they may have difficulty selling their properties.? If Council is to continue investigating an on stream dam it will be under pressure to quickly acquire private property to overcome this uncertainty.

 

Economic

 

There will be the loss of productive forestry and farming land with either an on or off stream dam.

 

Risk

 

The level of risk involved with an on stream dam is significantly greater than an off stream dam.? The level of risk is considered to be too great for a water utility the size of Nambucca Shire Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The report cost $20,000.

 

Source of fund and any variance to working funds

 

The cost is being met from water working funds.

 

Attachments:

1View

8294/2010 - Consultant's Brief

 

??


General Purpose Committee - 18 August 2010

Nambucca Water Supply - Investigation of Dam Options on the Nambucca River at League Creek and Gravelly Creek

Attachment 1

Consultant's Brief

 

 

 

 

 

 

 

 

 

 

 


CONSULTANTS BRIEF

 

 

 

 

FURTHER INVESTIGATION OF OPTIONS FOR ON-STREAM WATER STORAGE

 

 

April 2010

 

 


General Purpose Committee - 18 August 2010

Error! No document variable supplied.

 

 

1.0???????? BACKGROUND

 

Nambucca Shire Council is situated on the Mid North Coast of NSW, midway between Sydney and Brisbane. The Nambucca Local Government Area consists of an area of approximately 1400 square kilometres and contains 10 towns and villages - Nambucca Heads, Macksville, Bowraville, Valla Beach, Scotts Head, Eungai Creek, Eungai Rail, Taylors Arm, Warrell Creek and Donnellyville.? It has a population of approximately 19,000 persons.

 

The southern and western boundaries of the Shire are generally defined by the Nambucca River Catchment. The eastern boundary is defined by the South Pacific Ocean while the northern boundary is approximately 4km north of Valla Beach and runs almost directly west.

 

Council has been advised that its water supply has inadequate drought security and has been working with the NSW Office of Water and the NSW Department of Commerce to develop strategies to ensure it has an urban water system with adequate drought security as well as optimum water conservation practices.

 

To date an Integrated Water Cycle Management Strategy has been prepared.? In addition Council has undertaken considerable planning, including the preparation of an Environmental Impact Statement, for the provision of an off river water storage of 5,500 ML near Bowraville.

 

The work which has been undertaken in relation to the proposed off river water storage has highlighted a number of risks and operating costs.? Council now wishes to undertake further preliminary investigation of options for an on-river water storage so that it may have better information on costs and risks against which the proposed off-river water storage may be evaluated.

 

2.0???????? PURPOSE OF PROJECT

 

The purpose of the project is to update the construction cost estimates for the two preferred on-stream dam options which were identified in a report prepared by the Department of Commerce in June 2007; to estimate the cost of transferring stored water from the dam sites to Council?s headworks at Bowraville; to estimate the area of private land and State Government owned land which would be inundated by the dam options and finally to appraise Council of any generic and observed risks for on-stream storage dams at either location.

 

3.0???????? STUDY AREA

 

The area of investigation is limited to the two preferred on-stream dam sites at League Creek and Gravelly Creek, their area of inundation and the means of delivering water to Council?s water headworks at Bowraville.

 

4.0???????? SCOPE OF THE PROJECT

 

4.1????????? To update the cost estimates prepared in 2007 for 5,500ML on-stream water storages at League Creek and Gravelly Creek.

 

4.2????????? To recommend a means of delivering water from water storages at both locations to Council?s water headworks at Bowraville.? Justification is sought for the recommended means.

 

4.3????????? To provide a cost estimate for the recommended means of delivering water to Council?s headworks.

 

4.4????????? To estimate the area of land which would be inundated by water storages at both locations and to provide a breakdown for each option of the area which is privately owned and the area which is owned by the State Government or a state owned corporation.

 

4.5????????? To appraise Council of any generic or observed risks for on-stream water storages at either location including, but not limited to:

 

??? Sedimentation

??? Algal or other contaminants

??? Flooding

??? Environmental issues in the inundation area

??? Fish passage

??? Maintenance of environmental flows

??? Legislative

??? Grant funding

??? Adequacy of catchment area for required runoff

 

4.6????????? To appraise Council of any risks with the preferred means of water delivery to Bowraville.

 

4.7????????? To appraise Council of any generic or likely operating costs including, but not limited to:

 

??? Pumping

??? De-stratification

??? Mechanisms to allow fish passage

 

5.0???????? PUBLIC CONSULTATION

 

There is no requirement for public consultation.

 

6.0???????? KEY PROJECT MILESTONES, DELIVERABLES

?

Council seeks a draft final report no later than 3 months from the date of engagement but preferably sooner.

 

7.0???????? EVALUATION OF PROPOSALS TO UNDERTAKE WORK

 

The following evaluation criteria will apply to a proposal to undertake the workt.

 

a???????????? Proposed methodology.

b???????????? Demonstrated level of understanding of what is required to produce a quality outcome.

c???????????? The quality of the Consultant?s team in terms of demonstrated experience in the field.

d???????????? Community consultation skills and methods.

e???????????? Value for money.

f????????????? Ability to complete the project within the identified timeframes.

 

8.0???????? CONDITIONS OF ENGAGEMENT

 

8.1 ????? The Council hereby engages the Consultant to carry out the Project, subject to the terms and conditions contained in this Agreement.

 

8.2 ????? Unless otherwise specified in this Agreement, the Project shall also be carried out in accordance with the requirements, terms and conditions of the Brief.

 

9.0???????? BUDGET AND BASIS OF PAYMENT

 

The budget for the project has been set at a maximum of $20,000 including GST.? Payments shall be made in accordance with the Brief and only after receipt of a TAX INVOICE. Council operates a twenty one (21) day payment cycle commencing from the date of receipt of the Tax Invoice.

 

10.0?????? CONSULTANT?S PERFORMANCE

 

The consultant should have regard to Quality System Standards AS3901/ISO9001.? Where the use of sub-consultants is proposed, details of the consultant's methodology for controlling, coordinating, reviewing and verifying their work shall be submitted.

 

An outline work plan is to be submitted with the proposal showing a works program with:

 

1????????? points for checks and reviews;

2????????? personnel to perform the work and to verify same;

3????????? the fee component allowed for each key activity in the fee schedule.

 

 

11.0?????? LIAISON

 

Councils Principle liaison for this project is:

 

Michael Coulter

General Manager

PO Box 177

Macksville? NSW? 2447

Ph (02) 6568 0200 Fax (02) 6568 2201 Mob 0409153788

michael.coulter@nambucca.nsw.gov.au

 

12.0?????? COPYRIGHT

 

Any studies, investigations, designs and associated documentation and drawings prepared for Council in this project shall be owned and become the sole property of Nambucca Shire Council for all copyright purposes.

 

It should be noted by the consultant that Nambucca Shire Council reserves the right to appoint another consultant for any subsequent work that may arise as a result of this project.

 

13.0?????? PROOF OF INSURANCE

 

Proof of professional indemnity insurance includes both a certificate of currency from the insurer and a certified copy of the policy. If the policy is a standard policy issued through a professional association, a certified copy of any endorsements to the policy may be provided in lieu of a certified copy of the standard policy.

 

To prove workers? compensation and public liability insurance, it is sufficient to provide a certificate of currency from the insurer

 

14.0?????? JUSTIFICATION FOR PROGRESS CLAIMS

 

During the engagement, any claims for progress payment must provide a statement of the work completed or the proportion of work which has been completed.

 

15.0?????? AUDITS

 

Nambucca Shire Council may conduct audits of the consultant's quality assurance system before and during engagements. These audits may be carried out by or on behalf of Nambucca Shire Council. Reasonable prior notification of the date and scope of the audit will be given.

 

16.0?????? LEGISLATION AND COUNCIL POLICIES TO BE OBSERVED BY CONSULTANTS

 

The following Legislation and Council Policies are to be observed and complied with as relevant by the Consultant during the engagement.

 

??????????? Council?s Statement of Business Ethics

??????????? Council?s Code of Conduct

??????????? Council?s Procurement Policy

??????????? Relevant OH&S Legislation and Council Policies

??????????? Council?s Environmental policies

??????????? Staff and Consultant Access to Private Property Policy

??????????? Access to Private Property Procedure

 

17.0?????? PRESENTATION AND LAYOUT OF REPORT

 

The project outputs will be presented as a single document containing an executive summary. The reports (draft and final) are to be provided in both hard copy and electronic forms.

 

All material must be supplied to Council in a form and on media that is readily compatible with Council's existing IT environment.

 

Council's IT environment is IBM compatible PC?s, Microsoft software products and ESRI GIS.

 

Format for hard copy is bound, A4 size in portrait mode, with drawings and diagrams no larger than A3 size, where necessary. Concept plans and maps and diagrams shall be capable of being photocopied in black and white while still conveying their information. One full set of the draft and final document shall be provided in full colour and plastic coated for exhibition and display by Council.

 

The Consultant will be responsible for collecting adequate information for review to fulfill the requirements of this brief. There will be no charge to the Consultant for access to reports held by Nambucca Shire Council.

 

All spatial data and relevant metadata must be forwarded to Nambucca Shire Council upon completion of the project, on CD-ROM or memory stick.

 

 

?


General Purpose Committee

18 August 2010

General Manager's Report

ITEM 8.3????? SF1103??????????? 180810???????? Proposed Acquisition of Part of Lot 238 DP 755549 for the Proposed Nambucca District Water Supply Off River Water Storage

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The site for the proposed off stream water storage is secured except for a relatively small area of approximately 6.5 hectares at the rear of 314 Bellingen Road, Bowraville (Lot 238 DP 755549).?? The land has a total area of 49.17 hectares and contains a dwelling and other improvements. ??The land to be acquired is a steeply sloping timbered ridge falling towards a gently sloping partially cleared area.

 

An offer was put to the owners based on the average of two independent valuations.?? The owners have now made a counter offer of $4,500 per hectare which is considered reasonable and is recommended for acceptance.?? Based on an area of 6.5 hectares, but subject to final survey, the compensation payable will be $29,250.?

 

 

Recommendation:

 

1??????? That Council acquire approximately 6.5 hectares of land at the rear of 314 Bellingen Road, Bowraville (Lot 238 DP 755549) at a price of $4,500 per hectare with the final compensation to be determined by survey.

 

2??????? That all survey and legal costs relating to the creation of the lot and the transfer of title be met by Council.

 

3??????? That the transfer of the land be subject to the issue of a subdivision certificate.

 

4??????? That Council?s seal be attached to all relevant documents.

 

 

OPTIONS:

 

If Council is to even consider the construction of an off stream water storage it is important to own or otherwise secure the ownership of the land to be inundated.? This has been achieved for the whole dam except for the subject 6.5 hectares.? Whilst Council can elect not to acquire the land, given what has already been spent on property acquisition, planning and investigation, this is not a rational option.

 

 

DISCUSSION:

 

This report was deferred from Council?s meeting on 5 August 2010 to this General Purpose Committee meeting.

 

The site for the proposed off stream water storage is secured except for a relatively small area of approximately 6.5 hectares at the rear of 314 Bellingen Road, Bowraville (Lot 238 DP 755549).? The land has a total area of 49.17 hectares and contains a dwelling and other improvements.? The land to be acquired is a steeply sloping timbered ridge falling towards a gently sloping partially cleared area.

 

In 1999 the then Council resolved that the Mayor and General Manager be authorised to negotiate the purchase of affected properties and report to Council for a decision.

 

Contact was made with the owners of the property and two independent valuers were engaged to separately value the land.? The two valuation reports prepared by Coffs Coast Valuations and secondly by the North Coast Valuation Service are confidential circularised documents.

 

An offer was then put to the owners based on the average of the two valuations.? The owners have now made a counter offer of $4,500 per hectare which is considered reasonable and is recommended for acceptance.? Based on an area of 6.5 hectares, but subject to final survey, the compensation payable will be $29,250.?

 

 

CONSULTATION:

 

There has been consultation with the Manager Water and Sewerage, the property owners and the valuers.? There has also been consultation with the Project Manager.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no significant environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no known risks.? However there are significant risks in not acquiring the land or rejecting the offer.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is provision in the budget for the off stream water storage for the acquisition of the land.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1View

?- Confidential Circularised Document

 

??


General Purpose Committee - 18 August 2010

Proposed Acquisition of Part of Lot 238 DP 755549 for the Proposed Nambucca District Water Supply Off River Water Storage

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Proposed Acquisition of Part of Lot 238 DP 755549 for the Proposed Nambucca District Water Supply Off River Water Storage

 

 

 

Confidential Circularised Document

 

 

?


General Purpose Committee

18 August 2010

General Manager's Report

ITEM 8.4????? SF820????????????? 180810???????? Quarterly Performance Review ? 30 JUNE 2010

 

AUTHOR/ENQUIRIES:???? Lorraine Hemsworth, Executive Assistant ????????

 

Summary:

 

In accordance with the provisions of Section 407 of the Local Government Act 1993 I wish to report the extent to which the performance targets set in Councils 2009/2029 Management Plan have been achieved.

 

 

Recommendation:

 

That Council note the extent to which the Performance Targets have been achieved for the quarter to 30 June 2010.

 

 

 

 

 

Attachments:

1View

16942/2010 - Quarterly Performance Review - 30 June 2010

 

?

?


General Purpose Committee - 18 August 2010

Quarterly Performance Review - 31 March 2009

 

 

Performance targets

 

to

 

30 JUNE 2010

 

 

 

 

 

People Today and Tomorrow

Environment Today and Tomorrow

Economic Today and Tomorrow

Infrastructure Today and Tomorrow

Leadership Today and Tomorrow

 


 

 

 

 

 

 

 

 

 

 

 

 

People ? Today and Tomorrow

 

 

 

 

 

 


General Purpose Committee - 18 August 2010

Quarterly Performance Review - 31 March 2009

 

Principal Activity?????????????? Public Order and Safety

 

Objective?????????????????????????????? P1? To protect the environment, health and safety of the community by providing an effective response to fire related emergencies in accordance with the Service Land Level Agreement with the Rural Fire Service by maintaining an effective volunteer Rural Fire Service to protect the community from bush fire related emergencies

 

RESPONSIBLE OFFICER??????? Director Engineering Services

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P1.1

Participate in Rural Fire Service Management

P1.1.1

Review Service Level Agreement quarterly

 

 

???? Council appoints a Councillor and the Director Engineering Services to the Lower Mid North Coast Zone Review Committee

??? Appointed 1/10/2009

???? Minutes of the quarterly review presented to Council

???? Review Committee did not meet

???? Council appoints a Councillor as a delegate to the committee with the delegate to provide feedback

??? Appointed 1/10/2009

P1.1.2

Maintain membership of the Nambucca Bush Fire Management Committee

 

 

P1.2

Support the suppression of bushfires

P1.2.1

Council maintains the urban fire trail network to protect public and private infrastructure

???? Trails are mown twice a year in October and February

???? Commenced Early In September 2009 Due To Hot Dry Weather

???? Trail maintenance is entered? into BRIMS (RFS Web based data bank)

???? Entered Once Program Completed In October 2009 and April 2010

P1.3

Provide funding

P1.3.1

Council provides the statutory financial contribution of 13.3% in each budget

???? Council adopts (with or without amendments) the draft budget as prepared by the RFS

 

???? Noted by Council

P1.4

Provide a functional and safe Fire Control Centre

P1.4.1

Buildings and facilities at the Fire Control Centre meet the requirements of the RFS Service Standard 5.1.10

???? OH&S inspections of the premises conducted 6 monthly

???? Council, Safety Officer coordinated inspection in June.? Report to NEOC Committee in August 2010

???? Appoint a building management committee with representation of 1 Councillor (Chair), Dir Eng Services, 1 RFS staff, 1 RFS volunteer, 1 SES Controller, 1 SES volunteer

???? Appointed 1/10/2009

???? Committee to meet as they determine but generally bimonthly. Minutes reported to Council

???? Meeting scheduled for 28 October 2009 was postponed.? No quorum 11 May.? Re-scheduled for June.


Principal Activity?????????????? Public Order and Safety

 

Objective?????????????????????????????????? P2? To protect the environment, health and safety of the community with an effective response to emergency situations by supporting the State Emergency Service, Nambucca Valley Rescue Association and Marine Rescue Squad in this area

 

RESPONSIBLE OFFICER??????????? Director Engineering Services

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P2.1

Provide infrastructure and support the State Emergency Services, Volunteer Rescue Authority and Marine Rescue Authority

P2.1.1

Provide and replace vehicles in accordance with the Plant Replacement Policy for the State Emergency Service

???? Distance travelled and vehicle age as per Councils plant replacement program

???? SES to provide a contribution in 2011/2012.? Defer replacement to 2011/2012.? Confirmed with SES.

P2.1.2

Provide maintained office space and storage area (equipment and plant)

???? SES Controller to provide an annual report on facilities by January prior to budget allocations being determined

???? Dealt with at the NEOC Committee meetings

P2.1.3

Phones, fax and office equipment provided and maintained

???? SES Controller to advise on equipment condition by January prior to budget allocations being determined

???? Nil required

P2.1.4

Contribute to Volunteer Rescue Authority and Marine Rescue Authority

???? Annual contributions

???? All paid


Principal Activity?????????????????? Public Order and Safety

 

Objective???????????????????????????????? P3? Establish, implement and maintain measures to ensure compliance with Companion Animal legislation for the protection of health and safety of the community within approved allocation of resources

 

RESPONSIBLE OFFICER??????????? Manager Health and Building Services

 

????

????

????

Strategy

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P3.1

Maintain a register under the:

 

i????? Companion Animal Act & Regulations to ensure compliance with the Acts

P3.1.1

Companion animals are permanently identified & registered in accordance with Act

???? CARS updated within 72 hours of information being lodged with Council

???? Completed

ii???? Impounding Act for stock

 

P3.1.2

Impounded animals are recorded in Register & National Livestock Identification System (NLIS)

???? Number of letters and enforcement notices issued

???? No letters issued

Iii??? Undertaken compliance work to enforce the provision of the Acts

 

P3.1.3

Undertake routine patrols & respond to customer service reports for companion animals and straying stock

???? Complaints attended to and responses recorded within 24 hours of complaint being received

???? 6 Letters and 4 Nuisance Orders

???? 33 Merits through Council
???? 174 CSR to Regulatory Officer direct

P3.1.4

Issue notices to have companion animals registered

???? Issue warning letters and penalty notices for breaches under the Act

???? 20 Warning letters

???? 1 Penalty Notices issued

Iv??? Provide Performance Reports

P3.1.5?

Provide Council with monthly activities reports

???? Monthly report presented to Council at 2nd monthly meeting

???? completed


Principal Activity???????? Public Order and Safety

(P3 Continued)

 

Strategy

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P3.2

i???? Maintain leash-free areas in Nambucca Heads, Scotts Head, Valla Beach

P3.2.1

Audit signs and defecating bins at each area annually

???? Audit off leash areas annually by 28 February

???? Complete

 

???? Dog pooh bins being serviced weekly

???? Completed

P3.2

ii???? Clean and paint cage area to improve animal welfare

iii??? Improved facility to handle animals

iv??? Upgrade security and signage

 

 

????????????????????????????????????????????????????????? ????????????????????????????????????????????????????????? Upgrade security and signage

P3.2.2

Upgrade Animal Shelter - Macksville

???? Improve surface of cage areas to maintain ease of cleaning

???? Completed

???? Upgrade euthanasia area and security

???? Completed

???? Improved security, new signage

???? Completed

???? Improved bedding and disease control

???? Complete

P3.3

Regulatory Officer Contract

Review performance of contract annually on anniversary of implementation date.

All ancillary documents are current

P3.3.1

Assess performance of contractor against signed contract documentation annually

???? Review completed by 30 June annually

???? Incomplete

???? Non compliance issues recorded and reported to Contractor with 14 days of review date

 

???? Incomplete

 

 


Principal Activity?????????????????? Public Order and Safety

 

Objective?????????????????????????????????? P4? Establish, implement and maintain lifeguard services to ensure the health, safety and well being of the community are protected during nominated patrol periods and ensure compliance with the adopted level of service and within approved allocation of resources.

 

RESPONSIBLE OFFICER??????????? Director Engineering Services

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

 

Achievement

(Options completed or incomplete with status comment)

P4.1

Promote beach safety

P4.1.1

Lifeguard services provided as per contract agreement during summer school vacation period

???? Lifeguards on duty during the identified times in the contract agreement

???? New Tender for 4 years let on 5/11/2009

???? Annual lifeguard activity reports submitted to Council by 31 March

???? Annual report presented to Council on payment made

???? Local surf clubs provided with annual contribution

???? No claims received

P4.1.2

Provide and maintain beach safety signage

???? Signage in place and meets current standards

???? General signs in place

P4.1.3

Voluntary Rangers supervise vehicles on beaches

???? 4WD vehicles on beaches comply with the permit conditions and signage

???? Extra patrols by permanent staff (Ranger) over Christmas Holidays for 3 days


Principal Activity?????????????????? Health

 

Objective?????????????????????????????????? P5? To maintain acceptable public health standards within the community by providing services to level of community expectations within approved budget and available resources

 

RESPONSIBLE OFFICER??????????? Manager Health and Building Services

 

Strategy

Action

 

MEASUREMENT TOOLS & KPI?s

 

Achievement

(Options completed or incomplete with status comment)

P5.1a

All new or modifications to existing Onsite Sewage Management Systems to be assessed & approvals issued prior to installation of system, under section 68 of LGA 1993

P5.1.1

Assess design for compliance with soil assessment reports, relevant guidelines, Council's Management Plan and Australian Standards

???? Approvals issued within 40 days of application for new & modified systems being lodged

 

???? Complete

P5.1.2

Only accredited systems (by NSW Health Dept) to be installed

???? Systems inspected while being installed

???? Completed ? where inspection notified

P5.1b

All registered onsite sewage management systems (OSMS) to have an approval to operate (ATO) issued under section 68A of the Local Government Act 1993

 

P5.1.3 Arrange for renewal inspections of Onsite Sewage Management Systems 30 days prior to expiry date of current approval to operate

???? Inspect existing On-site Sewage Management Systems 30 days prior to the expiry of approval to operate

???? Completed

 

???? Renewal notices issued prior to approval to operate expiry date

???? 99% - Modification to licensing period being undertaken

P5.1.4 All modification/upgrade works to be approved, installed & inspected prior to approval to operate being issued

???? Approval to operate issued and register updated within 14 days of compliance program being finalised

???? Completed ? where no works required

P5.1.5 Issue notices and orders where non compliance works are identified on existing systems

???? Issue penalty notices where systems operated without approval

???? Ongoing where no response to letters and orders.? 4 Penalty Notices issued

 


Principal Activity???????? Health

(P5 Continued)


Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P5.2

Review On-Site Sewage Management Plan

P5.2.1 Available resources to undertake review

 

???? Review Plan every 4 years mid term to Council elections by 31 October of each review year

???? Completed

P5.2.2 Assess need for review

 

???? Draft amendments to be exhibited publicly for minimum 28 days

???? Completed

P5.2.3 Compliance with relevant guidelines, Australian Standards

???? Any draft changes to be reported to Council for adoption within 60 days of review being completed

???? Completed ? amended Plan ? updated July 2009

P5.3

Registration and inspection of activities under the Public Health Act 1991.

P5.3.1

Premises to be registered with Council

???? Register of premises to be updated within 7 days of notification by premises operator

 

 

???? Completed

a ?? Skin penetration:- body piercing, tattoos, manicure, pedicure treatments, beauticians hairdressing businesses & acupuncture

P5.3.2

Premises to be inspected annually

 

???? Undertake annual inspections of premises & complete inspection reports to ensure compliance with Public Health standards

???? Incomplete ? 3 premises to be completed

 

???? Report non compliance issues to premises operator within 14 days of inspection

 

???? Completed

b ?? Monitor operation of Public Swimming Pools, Motels, Caravan Parks, Resorts, sporting complexes & learn to swim schools for water quality & amenities

 

P5.3.3

Carry out routine inspections of pools/spas

???? Inspect public pools minimum of once per year

???? Incomplete ? Motel Pools not inspected

???? Carry out water testing & sampling if required

???? Completed -? 2 public pools

???? Compliance with Public Health (Swimming Pool/Spa) Reg. 2000 & Department of Health Guideline for Public Swimming Pools & Spas

???? Order served x 1 ? compliance work to be finalised

P5.3.4

Monitor water quality

???? Water treatment records being maintained by operator

???? Incomplete ? monitoring to continuing of Motel Pools August 2010

 

P5.3.5

Ensure public safety issues are managed

???? Fencing and access gates comply with AS 1926.1

???? Incomplete

???? Water treatment equipment operating effectively

???? Incomplete ? no sampling undertaken

???? Resuscitation signs present around pool area

???? Incomplete

Principal Activity???????? Health

(P5 Continued)

 


Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P5.4

Register and inspect Microbial Control systems:- Water Cooling, Hot & Warm water, Air Handling systems

P5.4.1

Carry out annual inspections

???? Inspections carried out and recorded

???? Incomplete

???? Service reports lodged with Council by service contractors

???? Incomplete

???? Register updated within 14 days of annual inspection

???? Incomplete


Principal Activity?????????????????? Health

 

Objective?????????????????????????????????? P6? To maintain acceptable public health standards for food premises through adequate surveillance of food premises

 

RESPONSIBLE OFFICER??????????? Manager Health and Building Services

Strategy

Action

 

MEASUREMENT TOOLS & KPI?s

 

Achievement

(Options completed or incomplete with status comment)

P6.1

Inspect and complete reports on all food premises & mobile food vans annually

P6.1.1

Maintain a register of premises within the Shire and classify each premises

?????? Premises to be classified with Food authority Guidelines and Risk Assessment

?????? Completed

P6.1.2

Maintain a regular inspection program Annually

?????? Register updated annually or upon registration of premises

?????? Completed

P6.1.3

Compliance with Food Act and Food Safety Codes

?????? Inspections carried out and reports filed

?????? Completed ? 60% of premises

P6.1.4

Maintaining construction standards for premises

 

?????? Letters or improvement notices issued as required

 

?????? Completed ? 48 letters

?????? Premises maintained in accordance with Australian Standard for construction

?????? Completed

?????? Premises registered with NSW Food Authority

?????? Completed

?????? Undertake follow up inspections within 72 hours of reports being received and respond to NSW Food Authority where appropriate

?????? Completed

P6.1.5

Respond to notification of single food borne illness cases by NSW Food Authority

?????? Followup at Council?s discretion

 

?????? Nil

P6.2

Provide public education and compliance issues relating to food premises, handling, preparation and storage

P6.2.1

Provide advice and direct access to design, construction, food safety standards and Australian Standards relating to food and food premises

?????? Provided verbal information to customers and written responses within 21 days of request or enquiry

?????? Ongoing

P6.2.2

Offer Food Education programs to industry as required.

?????? Conduct one Food Handlers forum annually or as required by industry

?????? One presentation to Macksville High School ? Year 11 students


Principal Activity???? Health

(P6 Continued)

 

Strategy

Action

 

MEASUREMENT TOOLS & KPI?s

 

Achievement

(Options completed or incomplete with status comment)

P6.3

Inspect and issue 5 year approvals to operate for mobile food vending and water & effluent waste transport vehicles under section 68 of LGA 1993

P6.3.1

Maintain up to date details of Food Premises operators

?????? Vehicles inspected within 30 days of approval date anniversary

?????? Incomplete ? 2 vehicles to be inspected

P6.3.2

Carry out annual inspections of vehicles, as required by approval to operate

?????? Inspection reports completed and filed

?????? Incomplete

?????? Approval to Operate?s issued following compliance inspections

?????? 80% Complete ? 5 yr approvals

P6.4

Comply with NSW Food Authorities Partnership Agreement for reporting on Food Surveillance activities

P6.4.1

Complete annual report to NSW Food Authority on food surveillance activities undertaken by Council

?????? Complete reports within 14 days of deadline dates

?????? Completed ? Report lodged

 


Principal Activity?????????????????? Community Services and Education

 

Objective?????????????????????????????????? P7? To promote and provide for the social well-being of the community through the provision of community services and facilities

 

RESPONSIBLE OFFICER??????????? Manager Community and Cultural Services

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P7.1

Provide special programs for older people

P7.1.1

Provide funding for Seniors Week activities

Seniors Week is conducted in accordance with Council?s approved program and allocated budget

Seniors Week 21-25 March 2010 with 1 event conducted by Council. 100% completed

P7.2

Undertake community planning which takes into account the needs of older people

P7.2.1

The role of Manager Community and Cultural Services continues to include aged and disability services related duties

The project is conducted in accordance with the terms and conditions of the Funding Agreement and the following are submitted by December 2009:

 

1? Report on Achievements

2? 2008-09 Workplan

3? Income and Expenditure Statement

4? Annual Return

100% completed as all reports were submitted by deadline

P7.3

Council provides co-ordination, planning and a range of programs for young people

P7.3.1

Manage funding provided by the Department of Community Services for employment of a Youth Development Officer and Youth Worker

The projects are conducted in accordance with the terms and conditions of the Funding Agreement and the following reports are submitted by 31 October 2009:

 

???? Income/expenditure statements

???? Annual Report on Achievements

100% completed as all reports were submitted by deadline

P7.4

Provision of special programs for young people

P7.4.1

Co-ordinate and provide funding for Youth Week activities

Youth Week is conducted in accordance with Council?s approved program and allocated budget

Youthweek held 10-16 April 2010 with 3 programs conducted by Council.? 100% completed


Principal Activity???????? Community Services and Education

(P7 Continued)

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P7.5

Provision of special programs for young people

P7.5.1

Council to co-ordinate and fund ?Girlsavvy? ? a program conducted by the NSW Office for Women which:

 

1?? Increases young women?s skills in financial independence

 

 

 

 

 

1? Council provides funding

 

 

 

 

 

1? Council provided funding

 

2?? Communicates the standards of behaviour, ethics and achievement which operate in the world of work and business by involving local adult women role models

2? Girlsavvy completed by June 2010

2? Girlsavvy workshops were not held as workshops are no longer being delivered by Office of Women.? An alternative workshop was found for young women and was conducted by the YWCA on 24 June.? A similar workshop for young men was not available.? Council is developing its own workshop package for the future

 

3? 100 young women participate

3? 50 girls and 7 mentors participated

P7.5.2

Council to coordinate and fund the Responsible Educated New Tenant (RENT) program for young people on how to gain accommodation, maintain a tenancy, be a responsible tenant, get help if you need it and increase knowledge of renting

1? Council provides funding

1? Council provided funding

2? RENT completed by June 2010

2? Rent workshops held

3? 40 young people participate

3? 14 young people completed the 3 ?day courses

P7.6

Delivery of a range of human services and provision of community facilities to meet community expectations in partnership with the community

P7.6.1

Administration of North Coast Area Assistance Scheme in partnership with the Department of Community Services

1? Funding submissions are assessed and ranked according to the AAS guidelines

1? Scheme now known as Community Builders

2? Deadlines on the AAS timetable are met

2? Council is no longer involved in assessing and ranking applications

P7.7

Consult and seek advice from the community regarding community service needs

P7.8.1

Resource Council?s Community Services Committee to provide a range of advisory services

The committee meets according to its constitution (ie at least quarterly).

100% completed

P7.8

Continue to improve co-operation and understanding between Council and Aboriginal communities

P7.9.1

Resource Council?s Aboriginal Community Advisory Committee to provide a range of advisory services

???? The committee meets according to its constitution (ie at least quarterly)

???? New meeting arrangement was trialled and the Committee met three times


Principal Activity?????????????????? Community Services and Education

(P7 Continued)

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P7.9

Deliver services appropriate to the needs of the Aboriginal and Torres Strait Islander community

P7.9.1

Manage funding provided by Department of Community Services for Community Development Officer (Aboriginal)

 

The projects are conducted in accordance with the terms and conditions of the Funding Agreement and the following reports are submitted by 31 October 2009:

 

1? Income/expenditure statements

2? Annual Report on Achievements

100% completed as all reports were submitted by deadline.

P7.10

Conduct or contribute to special Aboriginal and Torres Strait Islander people?s projects

P7.10.1

Provide funding to resource special events as determined throughout the year (eg NAIDOC Week)

Council contributes

100% completed as Council contributed to the NAIDOC Week 2009 Morning tea and? flag raising held 6 July 2009.

P7.11

Communicate and consult with the community in regards to the needs of people with disabilities

P7.11.1

Resource Council?s Access Committee to provide a range of advisory services

The committee meets according to its constitution (ie at least quarterly)

100% completed/

 

P7.12

Contribute to the services assisting people in the rural sector

P7.12.1

Financial support for the Rural Financial Counselling Service

1? Council contributes $3,800 per year

1? Council has contributed

2? That the support provided by the service be reported to Council annually

2? Annual Report received and circulated to Councillors

P7.13

Support the co-ordination of and networking between arts and cultural groups, Council and community

P7.13.1

Council?s continued involvement with the Regional Arts Development Board and financial support in accordance with the funding formula

Council contributes

Council has contributed therefore 100% achieved

P7.14

More effectively operating vibrant museums, leading to greater tourism opportunities and increased capturing of local heritage

P7.14.1

Participate in the Museum and Galleries NSW ?Museum Advisers Program?

Council contributes

100% achieved

 


Principal Activity?????????????????? Housing and Community Amenities

Objective?????????????????????????????????? P8? To provide available and acceptable cemetery facilities which meet statutory compliance in a cost effective manner

RESPONSIBLE OFFICER??????????? Manager Health and Building Services

????

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P8.1

Operate cemetery activities within adopted budget allocations

P8.1.1

Undertake quarterly review of expenditure and revenue

 

???? Difference between revenue and expenditure identified and report provided to Council, quarterly

???? Completed

P8.2

Register of internments updated regularly

P8.2.1

i????? Maintain and update cemetery register and maps

 

???? Maps maintained and updated within 30 days of notice of internment

 

???? Completed

 

ii???? Applications for burials issued in accordance with regulations

??? Burial permits issued prior to internment

 

Not being achieved

iii??? Maintain register of private burials in approved private local area

???? Private burial areas have approval

???? No approvals issued

???? Sites comply with Council and NSW Health Guidelines

???? No approvals issued

P8.3

i? Cemeteries maintained to an acceptable standard

?? Mowing minimum of once per calendar month

P8.3.1

Maintenance work carried out at all cemeteries in accordance with budget allocation

???? Cemeteries mown at least 12 times per year

???? Completed

 

???? Attend to maintenance requests as required works and walk way area

???? Completed

ii? Graves are maintained in a safe condition?????????????????????????????????????? ??????????????????????????????????????????????????? ??????????????????????????????????????????????????? Graves are maintained in a safe condition

P8.3.2

Graves and monuments/headstones are maintained in a safe condition

???? Audit cemeteries annually for unsafe grave sites and monuments/headstones

???? Partly complete ? Issues with finding holders of burial rights on older graves

P8.4

Ensure adequate area is available for cemetery expansion and columbarium walls

P8.4.1

Monitor and investigate available land at each cemetery and survey available vacant niches in columbarium walls

???? Audit at each cemetery to be conducted prior to 31 December annually

???? Incomplete

P8.5

Provide improved signage and sectional markers in all cemeteries

P8.5.1

Staged works program subject to funding being allocated in annual budget

???? Direction signs at each cemetery entry

???? Incomplete

???? Denominational markers erected when funds made available in each cemetery

???? Completed ? Nambucca and Macksville, Eungai & Bowraville, Argents Hill

Principal Activity?????????????????? Housing and Community Amenities

(P8 Continued)

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P8.6

Stage Upgrade internal roads & provide parking spaces for disable persons at Nambucca & Macksville

P8.6.1

Works being allocated funds in annual budget

???? Audit work once completed

???? Completed ? Roadworks/parking area signage to be installed

???? Reduced demand for maintenance works

???? Additional turf cells to be installed, works with staff to finalise

???? Maintenance works at Macksville completed

P8.7

Issue approvals of construction of headstones and monuments on individual graves

P8.7.1

Respond to request for approval to install headstones/monuments on individual graves

???? Issue approvals to install

???? Completed ? ongoing when applications received

???? Contractors have appropriate Public Liability Insurance when working in cemetery areas

???? Notification issued on unauthorised works

P8.8

Compliance with Public Health Acts and Regulations for interments in Public Cemeteries

P8.8.1

All internments are undertaken in accordance with the Public Health Act and Regulations

???? Burial permits issued for internments

???? Completed ? process under review

???? Minimum coverage to caskets

???? Completed by Funeral Industry

???? Grave site left in safe condition after internment

???? Completed ? monitored upon completion

P8.9

Provide Columbarium facilities at Council cemeteries

P8.9.1

Ensure adequate niches are available at each cemetery

???? Audit available niche space annually

???? Complete

P8.9.2

Construct additional columbarium walls as funded in the annual budget program

???? Constricted approved/funded walls

???? Wall at Nambucca completed 2009

???? Monitor condition of plaques

???? 4 test plaques being monitored

P8.9.3

Walls and surrounds are maintained in a safe condition

???? Audit walls annually prior to February

???? Completed

???? Annual contract in place to install ashes in wall and place plaques

???? Completed (currently out for tender)

 


Principal Activity?????????????????? Recreation and Culture

 

Objective?????????????????????????????????? P9? To provide high quality library service to meet community needs

 

RESPONSIBLE OFFICER??????????? Manager Community and Cultural Services

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

P9.1

Maintain per capita book vote at existing levels of approx 1.8 books (State average = 2)

P9.1.1

Increase Council?s contribution by 10%

???? Council contributes

???? 100% achieved

P9.2

A planned approach to providing a library service which meets contemporary standards

P9.2.1

Develop an Action Plan for Macksville and Nambucca Heads Library in collaboration with Clarence Regional Library

???? Plan developed by June 2010

???? Clarence Regional Library and Local Actions Plan now finalised

 

 


General Purpose Committee - 18 August 2010

Quarterly Performance Review - 31 March 2009

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Environment ? Today and Tomorrow

 

 

 

 


General Purpose Committee - 18 August 2010

Quarterly Performance Review - 31 March 2009

 

Principal Activity?????????????????? Development & Environmental Services

 

Objective?????????????????????????????????? E1? Minimise the cost and delay to the community by the timely processing of Development Applications, Part 4A Certificates, Section 149 Planning Certificates and planning related correspondence. Appraisal and suitable rectification of activities in contravention of Acts, Codes and Policies within approved allocation of resources

 

RESPONSIBLE OFFICER??????????? Director Environment & Planning, Manager Planning & Assessment, Manager Health & Building

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E1.1

Achieve the following mean time for processing DA?s:

 

Integrated/Designated/Concurrence Development: 60 days

Other Development: 40 days

E1.1.1

Quarterly monitoring of performance from application registration statistical data

??? % processed within 60 processing days

??? 25%

??? % processed within 40 processing days

??? 54.28%

E1.2

Complying Development Certificate 10 days

E1.2.1

Maximum use of delegated authority and available staff resources

??? % processed within 10 processing days

??? 100%

E1.3

Building Certificates - 14 days

E1.3.1

Maximum use of delegated authority and availability of staff resources

??? % processed within 14 processing days

??? 100%

E1.4

Carry out 100% of compliance inspections including plumbing and new on-site sewage management systems associated with new developments within 48 hours of inspections being booked.

E1.4.1

Weekly monitoring of performance from registration statistical data and departmental appointment calendars

??? % inspected within time.

??? 100%

 


Principal Activity?????????????????? Development & Environmental Services

(E1 Continued)

 

??????

??????


Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)


E1.5

Process Section 149(2) Planning Certificates within 10 working days

E1.5.1

Quarterly monitoring of processing from application registration statistical data

???? Number processed within 10 working days

???? 99.1%

E1.6

Keep planning appeals to a minimum

E1.6.1

Quarterly monitoring of statistical data

???? Number of appeals recorded and appeals as % of applications determined

???? 0%

E1.7

Comply with statutory requirements and responsible administrative practices in the keeping of planning, building and development records

E1.7.1

Quarterly monitoring of statistical data

???? Completion of registrations, referrals, notifications and receipt of internal referrals within target dates

??? 100%

E1.8

Development is undertaken to approved standards.

E1.8.1

Undertake mandatory inspection of approved developments where notified, to ensure compliance with conditions of consent where Council is the nominated Principle Certifying Authority

?????? % of applications inspected

?????? 100%

?????? % of final occupation certificates issued following inspections

?????? 100%

E1.8.2

Unauthorised developments are followed up where detected

?????? Issue Infringement Notices

?????? 2 Penalty Notices issued

?????? Ongoing
?????? 20 properties being inspected

?????? Seek compliance where appropriate

?????? Ongoing


 

????

????

Process Subdivision Certificates within 28 days fully compliance with development consent

E1.9

Ensure existing buildings/structures achieve the required level of access, fire safety, structural stability and health and amenity, appropriate to their use.

E1.9.1

Area surveillance and visual appraisal

?????? Notices/Orders issued

?????? Nil

E1.9.2

Approvals for places of Public Entertainment and Shared Accommodation

?????? Register updated within 21 days of approvals being issued

????? Place of Public Entertainment

?????? Nil

E1.9.3

Change of use applications

?????? Shared Accommodation

?????? Nil

E1.9.4

Fire Safety Audits

???? Inspections completed by February

???? Incomplete

E1.9.5

Annual condition assessment

???? Proposed maintenance program submitted for budget consideration

???? Current maintenance program completed
E1.10

E1.10.1

Quarterly monitoring of statistical data

???? % of applications processed

???? 75%


Principal Activity?????????????????? Development & Environmental Services

Objective?????????????????????????????????? E2? To achieve the planning objectives of the Council and those set out in the EP & A Act 1979 the North Coast Regional Environmental Plan and Council's adopted strategies by managing growth that promotes innovative and economically sustainable development that can be serviced at a minimum cost to the community

RESPONSIBLE OFFICER??????????? Manager Planning & Assessment

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E2.1

Review Council?s Urban Land Release Strategy

E2.1.1

Review Urban Land Release Strategy and prepare Local Growth Management Plan in accordance with draft Mid North Coast Regional Plan

???? Urban Land Release Strategy reviewed and incorporated as part of the Local Growth Management Plan (LGMP) to be prepared by October 2010

 

???? Incomplete.? Insufficient funds received from DoP to undertake the entire project externally. Some components are deferred and will now be undertaken in-house when other strategic planning projects have been completed

E2.2

Review Council?s Industrial Land Release Strategy

E2.2.1

Review Industrial Land Release Strategy and prepare new Commercial, Retail & Industrial Employment Lands Strategy

???? Employment Lands Strategy (ELS) prepared by January 2010 and incorporated as part of the Local Growth Management Plan (LGMP) to be prepared by October 2010

???? Incomplete.? Draft ELS completed and to be exhibited August/September.? The outcome of the ELS to be included in LGMP

E2.3

Review DCP 3 ? Residential Development

E2.4.1

Review DCP 3 and prepare new amended Residential Development DCP in accordance with the DCP 3 review undertaken by Sutherland Koshy and in accordance with the recommendations provided by Ruker and Associates Urban Design

???? Draft prepared and presented to Council by March 2009, exhibited April 2009 and adopted July 2009

 

 

 

???? Completed. Amended DCP 3 adopted by Council on 16 July 2009 and effective from 10 August 2009


 

E2.4

Prepare draft LEP for Valla Urban Growth Area

E2.5.1

Co-ordinate preparation of various studies, master plan and LES required to undertake LEP amendment to rezone land identified in the Valla Urban Growth Area (VUGA)

 

 

???? Studies to be undertaken by Council and the landowners to be completed by October 2010

 

 

 

 

 

 

 

 

 

Incomplete.

 

???? Council received $70,000 from DoP towards studies for VUGA

???? Deep Creek flood study commenced November 2009. Awaiting LIDAR availability to progress

???? Landowners undertaking/completed studies relating to part of the study area

???? Consultants engaged by Council to undertake Aboriginal Cultural Heritage study and Flora and Fauna Assessment

???? Other studies to complete the project is subject to funding availability

???? Master Plan to be completed by October 2010

???? LES to be completed by October 2010

???? Draft LEP ready for exhibition by November 2010

???? DCP and s94 Plan to be completed by November 2010

???? Preparation of Master Plan, LES, LEP and DCP will depend on completion of the relevant studies


 

Principal Activity?????????????????? Development and Environmental Services

 

Objective?????????????????????????????????? E3? To develop and implement procedures to enable the effective detection of non-compliance and to ensure compliance and provide clear, reliable and relevant information for Council and the community on the State of the Environment and within approved allocation of resources

 

RESPONSIBLE OFFICER??????????? Director Environment & Planning, Manager Planning & Assessment, Manager Health & Building

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E3.1

Prepare annual State of Environment Report or Supplementary Reports

E3.1.1

Consult with Community & key stake, Government Departments prior to preparation of Draft Report

???? Consultation to be completed with key interest groups & community by 31 August annually

???? Completed

???? Draft report to be completed 30 September and presented to Council in October annually

???? Completed

E3.1.2

Co ordinate imput by staff, community groups and Government agencies

???? Final report to go on Council's website

???? Completed

E3.1.3

Update statistical information in report

??????????? Submitted to DLG with Council's Management

Plan by 28 November annually

???? Completed


 

E3.2

To promote the ecological sustainability of the Shire through identification, preservation, protection, restoration & enhancement of environmentally sensitive areas and values

E3.2.1

Completion of programs as outlined in annual SoE Report, Estuary Management Plan, Environmental Levy program and community environmental programs that relate to area of responsibility grants and budget allocation

???? Works completed as per approved program and budget allocation

???? Incomplete

E3.2.2

List of projects undertaken by Council

 

?????? Riverbank Stabilization

?????? Water Monitoring Program

?????? Flood Studies

?????? Deep Creek

?????? Coastal Management Plan

?????? Newee Creek

?????? Gumma Wetlands

?????? Beer Creek

?????? Rainwater rebate scheme

?????? LGSA Sustainable choices Program membership

?????? Cities for Climate Protection membership and actions

 

 

 

???? Monitoring ongoing programs to improve environment

???? Work with Community Groups and organisations to achieve positive outcomes in local areas

 

 

 

???? Completed

???? Completed

???? Commenced (SKM)

???? Commencing Nov ?09 (WMA Water)

???? Incomplete (SMEC Draft Report)

???? Complete

???? Complete

???? Design in Progress

???? Under Review

???? Complete ? Business Plan approval

???? Completed


Principal Activity?????????????????? Development & Environmental Services

(E3 Continued)

 


Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E3.3

Promote ecologically sustainable development

E3.3.1

Progressive application of the principles of ESD to Council?s LEP and related environmental policies

???? Ongoing inclusion in revised and new policies

???? Ongoing

???? Documents identified where principles included

???? Ongoing

E3.3.2

Vigorous assessment of Developments to ensure minimum impacts are achieved on built and natural environment as a result of the development

????? Standard of Development Approvals & condition applied

????? Ongoing

?????? Compliance with development standards & conditions of consent

?????? Ongoing

????? Monitoring of ongoing compliance conditions

????? Ongoing


Principal Activity?????????????????? Housing and Amenities

 

Objective?????????????????????????????????? E4? To protect and where possible enhance the natural environment through ensuring a regular, cost effective and environmentally responsible waste management system

 

RESPONSIBLE OFFICER??????????? Director Engineering Services

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E4.1

Provision of Kerbside waste and recycle

E4.1.1

Coffs Coast Waste to provide kerbside collection and processing of waste materials

???? Kerbside collection of domestic recycling, organics and mixed waste transported to Coffs Harbour for processing and resource recovery

???? Ongoing

E4.1.2

Provide local transfer station at Nambucca Waste Management Facility

???? Transfer and processing of commercial and recycle

???? Ongoing

???? Provision of separate bulk bins or collective areas for each waste type and transfer to Coffs Harbour for processing and resource recovery at Nambucca Waste Facility

???? Ongoing

E4.2

Maintain an operational local waste facility for non-perishable or inert waste

E4.2.1

Design and construction plans regularly revised for future cell construction

???? Annual review of needs

???? Current priority is construction of Cell 3.? Part of construction finalised

E4.2.2

Landfill inert waste locally

????

???? On going

E4.2.3

Reprocess concrete and masonry

????

???? On going

E4.3

Achieve acceptable environmental outcomes for the waste facility

E4.3.1

Meet Licence conditions

???? Monitoring results, percent compliance with DECCW (EPA) licence

???? Leachate report prepared for DECCW.? Expect outcome to be approved for existing system with? only minor works

E4.4

Rehabilitate filled waste disposal areas

E4.4.1

Cover cells after being filled to capacity

???? Compliance with licence conditions

???? Compliance achieved

 


Principal Activity?????????????????? Housing and Amenities

 

Objective?????????????????????????????????? E5? To maintain and improve urban streets beautification by ensuring that the footpaths and gutters are clean and free of litter

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

????

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E5.1

Maintain an acceptable level of street and park cleanliness litter control and street cleaning

E5.1.1

Regular servicing of street and park litter bins

???? Supervisor(s) to inspect and assess standard achieved twice in a year in March and September

???? Service levels are good

E5.1.2

Regular cleaning of commercial areas in Nambucca Heads, Bowraville, Scotts Head, Valla Beach and Macksville

???? Supervisor(s) to inspect and assess standard achieved twice in a year in March and September

???? More gutter cleaning required

E5.1.3

High profile areas swept by specialised vehicle twice per year

???? Complete in December and May

???? First treatment completed

???? Second treatment completed in April 2010

 

 


Principal Activity?????????????????? Housing and Amenities

 

Objective?????????????????????????????????? E6? To provide sufficient resources to ensure safe and healthy public convenience

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E6.1

Public Conveniences are clean, healthy and safe and are accessible to the public

E6.1.1

Daily servicing of public conveniences

???? Cleaning recorded in Maintenance Management System

???? Reported in Maintenance Management Register

E6.1.2

Quarterly pressure cleaning of public conveniences

???? Supervisor(s) to inspect and assess standard achieved

???? Report presented to Council on future upgrade costs

E6.1.3

Respond to Complaints

???? Reduction in number of complaints received

????

 

 


Principal Activity?????????????????? Housing and Community Amenities

 

Objective?????????????????????????????????? E7? To enhance the environment by planting and maintenance of trees on public land

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E7.1

Manage number of trees in streets and parks

E7.1.1

Prepare tree planting program

???? Program proposed by Parks and Reserves Supervisor

???? Street tree planting plan approved by Council

???? Trees planted in accordance with adopted programs

???? Trees planted in McKay Street, Carbin Street, Binnalong Way Yarrawonga Street, Scotts Head Road

???? Species have minimal impact on assets

???? New trees comply with amended Street Tree Guidelines

E7.2

Maintain trees in public places to ensure safety of people and minimise property damage

E7.2.1

Inspect and act on dangerous trees

(remove/lop/advise complainant)

???? Inspection within one week of complaint in accordance with Council?s Policy

???? Inspections carried out as required

E7.2.2

Maintain a register of all unsuitable trees for programmed removal or lopping

???? Maintain or remove based on priorities and available funds on recommended removals

???? Parks Supervisor maintains records

E7.2.3

Carry out an annual maintenance program by qualified contractor

???? Program completed by December

???? 100% complete

E7.2.4

Replace trees removed with more appropriate species taking into account location, powerlines, visibility etc

???? Species meet guidelines of Country Energy and Water and Sewer requirements

???? Planted in accordance with guide

E7.3

Protect trees from and respond to deliberate damage of trees on public land

E7.3.1

Develop a strategy of public awareness. Reward information resulting in conviction. The issuing of fines

???? Media Release at least once a year advising of $5,000 reward

???? Media release undertaken in May on vandalism generally not just trees

E7.3.2

Implement strategy to counter vandalism

???? Reported and/or detected tree damage investigated and actioned including warning letters or fines in accordance with Council?s Policy

????

 

Principal Activity?????????????????? Housing and Community Amenities

 

Objective?????????????????????????????????? E8? To protect and where possible enhance the natural environment by reducing the pollutant load on creeks and rivers by implementing the Stormwater Management Plan

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E8.1

Maintain Gross Pollutant Traps (GPT) provided on main drainage lines

E8.1.1

Stormwater treatment devices inspected after every 100mm of rain or every month, which ever comes first and undertake programmed maintenance

???? Inspection undertaken and recorded in Maintenance Management System

???? All sites inspected and a maintenance program prepared for June

???? Gross pollutant traps cleaned and debris removed at intervals not exceeding 6 months

???? New maintenance schedule developed

 


Principal Activity?????????????????? Housing and Community Amenities

 

Objective?????????????????????????????????? E9? To protect the health of the community and viability of agricultural land from the invasion of land by noxious weeds

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

E9.1

Control noxious weeds on private land

E9.1.1

Inspector to physically visit properties and if required letter of advice, Section 18 or 20 Notice issued or fine imposed

???? Inspect minimum number of properties per annum as required by grant conditions

???? Inspections ongoing

E9.2

Control noxious weeds on Council controlled land

E9.2.1

Inspect Council owned land as required and utilise appropriate control methods to reduce noxious weeds

???? Net reduction in noxious weed infestations

???? Detailed mapping not currently available

???? Compliance with Pesticides Use Notification Plan

???? Notified in Newspaper each 3 months

E9.2.2

Map areas of infestation

???? Develop the process to digitally locate and record locations

???? Not currently available

E9.2.3

Apply for Noxious Weeds Grant

???? Noxious Weed Grant application submitted in May

???? Draft WAP funding identified. Report to Council 6 May 2010

 

 


General Purpose Committee - 18 August 2010

Quarterly Performance Review - 31 March 2009

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Economic Development ? Today and Tomorrow

 

 


General Purpose Committee - 18 August 2010

Quarterly Performance Review - 31 March 2009

 

 

Principal Activity?????????????????? Economic Affairs

 

Objective?????????????????????????????????? ED1? Represent the Nambucca Shire Council & Nambucca Valley Tourism Association as the member for the shire sitting on the Regional Tourist Organisations committee to promote the Council area as a desirable tourist or visitor destination. Provide an efficient and relative tourism information

 

RESPONSIBLE OFFICER??????????? General Manager/Manager Business Development

 

????

????

Contribute to and participate in regional tourism activities/events

????

????

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

ED1.1

Ensure the services of the Visitor Information Centre are well utilised

ED1.1.1

Coordinate the tourism admin officer to continually update displays and presentation material at the Visitor Information Centre

Increased visitation and enquiries to the Centre

???? Marketing budget for 2010/2011 being prepared

ED1.1.2

Promote booking services

???? Increase BookEasy income

???? Increased BookEasy sales

ED1.1.3

Train and support Visitor Information Centre Volunteers

???? Gain grant from State and Regional Development

???? Completed $15,000 marketing grant for Bowraville including banners

ED1.1.4

Develop visitors guides & marketing material for the Visitor Information Centre

???? New 2010-2011 copies now printed

???? Provided new marketing material for future marketing initiatives ? 30 April 2010

ED1.2

Active and supportive participation in local and regional marketing and events

ED1.2.1

Provide professional development support in coordination and expansion of local events and festivals

???? Expansion of existing and development of new events and festivals

???? Pro Ag

???? There has been a negative outcome with the loss of the Gordon Park Australia Day Carnival and Scotts Head New Years Eve Celebrations

ED1.2.2

Encourage participation of tourist association in promotions and events that advertise and promote tourism for Shire

???? Promotional material distributed

???? Partnered with tourism and property developer in marketing campaign and trade shows ? 30 April and 6 August 2010

???? Events attended

ED1.2.3

???? Participate in regional activities/events

 

???? Forto Marketing Campaign

???? Finalised Forto campaign and encouraged local rural producers and restaurants to participate in regional activities

???? Assist with business development.? 2 Tourism businesses to gain finalist position in Regional Awards
???? VIC Regional Award Winner finalist

Principal Activity?????????????????? Economic Affairs

Objective?????????????????????????????????? ED2? To foster local employment opportunities and economic self-sufficiency by promoting the Council area as a desirable location for economic development

RESPONSIBLE OFFICER??????????? Manager Business Development

????

????

????

????

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

ED2.1

Attract new business

ED2.1.1

Service all business and investment enquiries received

???? Number of enquiries received

???? Attended two Industry Trade shows and implemented TV and Radio advertising attracting three new business relocation enquiries

ED2.1.2

Seek out and encourage new investment opportunities

???? Business and employment opportunities created

???? Attracted new companies ? Viper Boat

???? Enquiries ? Westech ? Switch Boards and Perfect Palate

ED2.2

Provide quality business information to promote and expand Economic Development

ED2.2.1

Maintain database of economic information and development opportunities

???? Database current

???? Updated, reprinted and developed all new marketing material to be uploaded as PDF on Council Website.? In the process of developing entire new marketing kit.? Conducted several business and industry workshops and seminars

ED2.2.2

Develop economic development information service on Website

 

???? Maintain & update Website developed

???? Completed by 30 May 2010

ED2.2.3

Maintain and expand various brochures, kits, promotional material for business and industry development

???? Material relevant and distributed

????

ED2.3

Liaise with business and industry with the Shire to assist their sustainability and growth

ED2.3.1

Maintain links with Department of State and Regional Development and develop links with other relevant government and non Government organisations

???? Existing relationships maintained and new networks established

???? 2 x Industrial Relations Workshops

ED2.3.2

Regular meetings with existing business

???? Meetings held

???? 1 x Franchising Workshop

???? Innovation Water-reuse 16 May 2010
???? 1 x e-business Workshop
???? 3 x local business expansion grants

ED2.4

Participate in local and regional promotions etc

ED2.4.1

Attend relevant festivals, events, promotions and exhibitions

???? Attendance or relevant events etc

 

???? Sydney Food expo ? 6-10 August 2010


Principal Activity??? Economic Affairs

ED2 Continued

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

ED2.5

Apply for and secure grant funding from other State and Federal government agencies for project development within the shire. Grants Officer ? Manager Business Development

ED2.5.1

Search for and apply for grant funding to fund development projects within the shire

???? Number of grants secured

???? Financial amount of funds gained

???? Number of successful community grants delivered

???? Refer to Jenny Chance report

ED2.5.2

Train the community organisations by workshop/ seminars to apply for available grant funding from other government agencies

???? Report provided to General Manager and Mayor

???? Secured $20,000 Marketing Grant

???? Employment Land Strategy

???? Secured $31,000 Employment Lands Grant

???? Secured and funded by DSRD New Tendering workshops, one for International business and 1 for local service producers

???? Developed and implementing Retail Skills Development Program ? start 27/10/09

???? Promoted the Nambucca Shire as invited presenter at the National Economic Conference 2009

???? Manufacture Nambucca Document

???? Held Manufacture Nambucca and Nambucca Vehicle Body Manufacturing Networking meetings

ED2.6

Further develop Macksville cattle sales yards ? Manager Business Development

 

ED2.6.1

Continue to develop and improve the condition of Macksville sales yards

???? Install new shade sales over the cattle yards

???? Effluent management options investigated

ED2.6.2

Continue to achieve high workplace OH&S standards at the facility

???? Improvements to sale yards area

???? Saleyard OH&S workshop conducted 31 March 2010 ? Report to Council 6 May 2010


 

????

????

????

????

 

ED 2.7

Further develop Macksville Aquatic Centre under one management structure

ED2.7.1

Continue to develop and improve the condition of Macksville Aquatic Centre

???? Prepare Tender and Lease terms and conditions for one total management structure

???? Pool contracted to 30 June 2011 under single management structure

ED2.7.2

Continue to achieve a high workplace OH&S standard at the facility

???? Continue to pursue contracts to provide an effective solar system, ventilation to contract specifications

???? Solar system recommissioned September 2009

???? Air condition recommissioned September 2009

???? Secured lease for new Industry Skills Centre, Nambucca Heads

???? Delivered cluster funding program - completed

???? Investigate possible development of agribusiness opportunities for Macksville sewage treatment plant
???? Secured 2 new company relocation - Viper Boats, The Perfect palate
???? Facilitated 2 local company expansions ? Mac Nuts and Marsay Glass

???? Researched and implementing new chlorination system at pool

???? Being implemented

 

 

 


Principal Activity?????????????????? Economic Affairs

 

Objective?????????????????????????????????? ED3? Ensure a diversity of residential and industrial and throughout the Shire to meet all growth demand

RESPONSIBLE OFFICER??????????? Manager Business Development -? Property Officer

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

ED3.1

Maintain adequate supply of land stock for residential and industrial development

ED3.1.1

Review land stock and identify good quality real estate for development

???? Land stock ? Short term Land Strategy

???? Audit of CT Register completed September 2009

???? Grant funding Macksville Industrial

???? Industrial land feasibility study commissioned 12/2009.? Report due 02/2010

???? Employment Land Strategy

???? Investigation of Cow Creek/Boggy Creek acquisitions pending? outcome of land development workshop

???? Strategic land purchases ? development for sale

???? Nambucca Industrial Coronation Park

ED3.1.2?

Develop a Property Land Development Strategy identifying existing land and future potential for residential and industrial land development opportunities

???? Presentation to Council by Manager Business Development ? May 2010

???? Land development meeting to set 10?20 year strategy proposed for March 2010 - ongoing

ED3.2

Prepare and report to development proposals for Councils owned land to Council

ED3.2.1

Review existing land stock, identify impediments for development and prepare for sale

???? Land ready for sale or future development

???? Hyland Park cleared and ready for sale or further development

???? Nambucca Industrial ? preparation of civil works tender contracts

???? Nambucca Heads Industrial cleared and ready for development or sale

???? For sale

???? Jellico Street remediation complete and submitted to market

ED3.3

Prepare Hyland Park residential subdivision for sale

ED3.3.1

Engage Encologist to oversee land clearing in preparation for sale of development as englobo Lot

???? Land clearing prior to March 2009

???? Clearing completed October 2009

ED3.3.2

Commence marketing

???? Hyland Park subdivision

???? Land banked pending market improvement

???? Ready for Auction

???? 3 Lot subdivision Coronation Park

 


General Purpose Committee - 18 August 2010

Quarterly Performance Review - 31 March 2009

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Infrastructure - Today and Tomorrow

 


General Purpose Committee - 18 August 2010

Quarterly Performance Review - 31 March 2009

 

Principal Activity???????????? Recreation and Culture

 

Objective???????????????????????????? I1? To provide and maintain parks, gardens, playgrounds and sporting fields that satisfy the active and passive needs of the community

 

RESPONSIBLE OFFICER????? Manager Civil Works

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I1.1

Maintain sporting grounds to service existing needs

I1.1.1

Maintain playing surfaces to an acceptable standard by mowing, aeration and fertilisation

???? Accomplishment recorded in Maintenance Management System

???? Records input

???? Review with the Committee of Management

???? Soil tested.? Level of work determined and Committee of Management advised.? Committee irate if required

I1.2

Parks meet the passive recreational needs to the community

I1.2.1

Playgrounds are maintained in a safe condition and conform to Australian Standards

???? No inspection more than 12 months old

???? Completed November 2009 and repairs completed

???? Damaged equipment repaired, closed, removed or replaced as appropriate

???? Ongoing

I1.2.2

Parks maintained to an acceptable standard

?????? Maintenance program completed

?????? No issues

?????? Emergency repairs carried out

?????? ongoing

 


Principal Activity?????????????????? Recreation and Culture

 

Objective?????????????????????????????????? I2? To provide safe and healthy swimming pool and facilities within allocated resources

 

RESPONSIBLE OFFICER??????????? General Manager/Manager Business Development

 

????

????

????

????

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I2.1

Maintain water quality

I2.1.1

Testing and recording of water a minimum of twice per day

???? Test results compared to Health Department Standards/Guidelines

???? Filter medium in Hydrotherapy Pool replaced

???? Ongoing testing regime

I2.2

Improve pool facilities and maintenance requirements

I2.2.1

Asset Management Plan

???? Ongoing improvement funding

???? First Aid facility upgrade by contractor

???? Upgrade to Chemical delivery and storage top outdoor pool - quotations called

???? Meet OH&S Standards and WorkCover safety requirements

????

I2.3

Water safety guidelines

I2.3.1

Seasonal review of Management Plan with pool management

???? Compliance with State guidelines and legislation

???? Contract audit completed

???? Pool Audit (Plant and Equipment) conducted 25 March 2010
???? Safety and Risk audit by RSLS carried out 25 March 2010 ? report pending

 

 


Principal Activity?????????????????? Transport and Communication

 

Objective?????????????????????????????????? I3? To maintain and develop the urban and rural road network

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I3.1

Rural road bitumen sealed network to be maintained in accordance with the Road Hierarchy Policy

I3.1.1

Pavements inspected to monitor maintenance requirements

???? Programmed Maintenance carried out

???? Extensive flood damage has resulted in reallocation of resources

???? Emergency maintenance carried out with a priority for roads with high traffic counts

???? Pothole patching, heavy patching and resealing continuing

I3.1.2

Pavements inspected to determine the condition rating for use in setting forward plans and future financial commitments

???? No rating older than 12 months

 

???? Review the forward plans by February each year for adoption in the next budget

???? Completed during budget preparations

???? A rolling program of traffic counts is carried out to provide data on priorities based on use

???? Ongoing

I3.1.3

Completed maintenance works are recorded in a Maintenance Management System

???? Staff submit weekly reports with timesheets

???? Ongoing reports submitted

I3.2

Rural road gravel network to be maintained in accordance with the Road Hierarchy Policy

 

I3.2.1

Pavements inspected to monitor maintenance requirements

???? Programmed Maintenance carried out

???? Extensive flood damage has resulted in reallocation of resources.

???? Emergency maintenance carried out with a priority for roads with high traffic counts

???? Ongoing

???? A rolling program of traffic counts is carried out to provide data on priorities based on use

???? Ongoing

I3.2.2

Completed maintenance works are recorded in a Maintenance Management System

???? Staff submit weekly reports with timesheets

???? Ongoing reports submitted


 

Principal Activity???????? Transport and Communication

(I3 Continued)

 

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I3.3

Urban streets to be maintained in accordance with the Road Hierarchy Policy

I3.3.1

Pavements inspected to monitor maintenance requirements

???? Programmed Maintenance carried out

???? Extensive flood damage has resulted in reallocation of resources. submitted

???? Emergency maintenance carried out with a priority for roads with high traffic counts

???? ongoing

 

I3.3.2

Pavements inspected to determine the condition rating for use in setting forward plans and future financial commitments.

???? No rating older than 12 months

 

???? Review the forward plans by February each year for adoption in the next budget

???? Completed during budget preparations

???? A rolling program of traffic counts is carried out to provide data on priorities based on use

???? Ongoing

I3.3.3

Completed maintenance works are recorded in a Maintenance Management System

???? Staff submit weekly reports with timesheets

???? Ongoing reports submitted

I3.4

Bridges

I3.4.1

Bridges are inspected completely every 2 years to determine the bridge condition and the risk rating to set forward plans

???? Record the inspections in the Asset Register

???? Inspected December 2009

???? Review the forward plans by February each year for adoption in the next budget

???? Completed during budget preparations

I3.4.2

Bridges in poor condition (4 and 5) are inspected every year to ensure adequate maintenance is provided

???? Record the inspections in the Asset Register

???? Ongoing reports submitted

I3.4.3

Bridges with load limits are inspected 3 times a year to ensure that they remain safe to use

???? Record the inspections in the Asset Register

???? Ongoing

 

Strategy

 

Action

 

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I3.5

Road Construction

I3.5.1

Only undertake the extension of the bitumen road network for sections that can be demonstrated to have undergone a significant change that warrants expenditure

???? Review changes in the road network by February each year to determine if any road construction sites have priority over maintenance

 

???? No projects identified

 


Principal Activity?????????????????? Transport and Communication

 

Objective?????????????????????????????????? I4? To maintain and extend the footpath network

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

????

????

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I4.1

Render footpaths safe for use by pedestrians

I4.1.1

Carry out annual inspections of 100% of footpath network

???? Inspections completed and details recorded in Maintenance Management System

???? Inspection of high use areas commenced and progressing

I4.1.2

Prepare a list of reconstruction priorities

 

???? Priorities presented to Council in conjunction with annual budget

???? Overall budgets for individual townships proposed each year.? Specific site subject to condition and High Street, Bowraville

I4.1.3

Maintenance program to address damaged section and trips

 

???? Progressive improvement of path network

???? Works on-going on Cooper Street, Macksville

???? Ongoing according to inspection defects

I4.1.4

Emergencies

 

???? Inspect within 24 hours

???? Usually same day

I4.2

Provide new footpaths in high usage areas

 

I4.2.1

Construct the adopted program

???? List projects completed quarterly

???? Wellington Drive constructed

???? Lee Street commenced

I4.3

Maintain footpaths within CBD areas in a clean and aesthetically pleasing condition

 

I4.3.1

Pressure clean footpaths once a year in Bowraville, Macksville and Nambucca Heads CBD?s

???? Pressure cleaning completed in November

???? completed

 

 


Principal Activity?????????????????? Transport and Communication

 

Objective?????????????????????????????????? I5? To provide carparking areas that are well maintained and adequate in number

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

????

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I5.1

Provide adequate number of spaces

I5.1.1

Ensure new developments provide required number of car spaces as per Council?s off-street parking code

???? Car park space numbers greater than or equal to Council?s off-street parking code.

???? Subject to new development

I5.1.2

Prepare long term parking plan for Central Business areas

???? Car parking strategy plan incorporated into a Section 94 contribution plan

???? Nambucca Heads plan relates to expansion of the Reedy Street carpark

???? The Macksville plan relates to accumulating funds to purchase land

I5.2

Maintain carpark

I5.2.1

Provide biannual remarking of lines and regular intermediate inspections

???? Complete no later than December biannually or as necessary

???? No problems identified

I5.2.2

Repair bitumen surface

???? Pothole patch at least quarterly

???? Carpark surfaces in good condition

I5.2.3

Maintain landscaping by weeding and replanting as necessary

???? Maintained twice a year by September and March

???? Completed

 

 


Principal Activity?????????????????? Transport and Communication

 

Objective?????????????????????????????????? I6? To provide shelters to protect bus commuters from extreme weather and provide bus standing areas clear of carriageway at school bus stops on Rural sealed roads

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I6.1

Install shelters at all locations where the minimum number of commuters is ten (10)

I6.1.1

Annual review based on statistics from bus operators

???? Minimum of two new shelters provided annually if required

???? Zero budget provided in 2009/2010

 


Principal Activity?????????????????? Transport and Communication

 

Objective?????????????????????????????????? I7? That Council provide and maintain sufficient boat ramps to meet community expectations

 

RESPONSIBLE OFFICER??????????? Manager Civil Works

 

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I7.1

Maintain ramps in operational condition

I7.1.1

Monthly inspection

???? Inspection carried out and recorded in Maintenance Management System.

???? Increased cleaning required due to flood damage.? Regular inspections and cleaning routine maintained

I7.1.2

Repair damage to concrete surface by August

???? Maintenance completed by August

???? Completed

I7.1.3

Pressure clean ramps on a monthly basis

???? Monthly cleaning completed and accomplishment recorded in Maintenance Management System

???? Recorded in MMS

 


Principal Activity?????????????????? Water Supply

 

Objective?????????????????????????????????? I8? To ensure the community has access to water supply that meets current and future demand

 

RESPONSIBLE OFFICER??????????? Manager Water and Sewerage

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I8.1

Provide a cost effective water supply system at equitable charges

I8.1.1

Regular maintenance and improvements to the system

???? Annual operating cost/connection are competitive in the Local Government Comparators

???? Council?s operating costs & charges are competitive in comparison to other similar sized Councils

???? Average annual account/connection are competitive in the Local Government Comparators

???? Council opened account connection is competitive

I8.2

Provide a quality water service

I8.2.1

Effective treatment and maintenance of the system

???? 100% compliance with Microbiological, chemical and Pesticide Guidelines

???? Compliance obtained

I8.2.2

Timely responses to emergencies

???? Staff arrive within 2 hours

???? Emergency response times satisfactory

I8.3

Provide for future growth

I8.3.1

Construction of new infrastructure that caters for growth

???? New urban developments are able to be serviced

???? Water supply is available to all new subdivision areas

I8.3.2

Construction of off-stream water storage

???? Progress made against the Project Development Plan

???? Delays experienced

 


Principal Activity?????????????????? Sewerage

 

Objective?????????????????????????????????? I9? To ensure that the community has a sewerage service that collects and treats waste now and into the future

 

RESPONSIBLE OFFICER??????????? Manager Water and Sewerage

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

I9.1

Provide a cost effective sewerage service at equitable charges

I9.1.1

Regular maintenance and improvements to the system

???? Annual operating costs/connection are competitive in the Local Government Comparators

???? Council?s operating costs and charges are competitive in comparison to other similar sized Councils

???? Average annual account/connection are competitive in the Local Government Comparators

???? Council?s annual account connection is competitive

I9.2

Provide a quality sewerage service and protection of the environment

I9.2.1

Effective treatment and maintenance of the system

???? 100% compliance with EPA requirements and licence conditions

???? A number of non-conformances were recorded on individual licence parameters ? mainly in CBD Bowraville.? A higher quality disinfection unit being assessed

 

I9.2.2

Timely responses to emergencies

???? Staff arrive within 2 hours

????

I9.3

Provide for future growth

I9.3.1

Construction of new infrastructure that caters for growth and changing standards

???? All new developments are able to be services

???? Sewerage reticulation is available to all new subdivision areas

 

 

 


General Purpose Committee - 18 August 2010

Quarterly Performance Review - 31 March 2009

 

 

 

 

 

 

 

Leadership ? Today and Tomorrow

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


General Purpose Committee - 18 August 2010

Quarterly Performance Review - 31 March 2009

 

Principal Activity????????????????????????? Administration

Objective?????????????????????????????????? L1? Develop strategic corporate and financial planning objectives that reflect the reasonable expectations of the Community

RESPONSIBLE OFFICER??????????? General Manager

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

L1.1

Ascertain community values so as to prepare a long term strategy plan

L1.1.1

Undertake community survey

?????? Community survey undertaken in 2007 with results to be incorporated in Management Plan for 2009/2014

?????? Achieved

Additional community surveys undertaken in November 2009 in relation to renewal of the environmental levy and the community?s attitude to climate change

?????? Community survey to be carried out every three years

?????? Budget provision made for community survey in late 2010

L1.2

Develop a long term strategic plan for the community

L1.2.1

Identify community's main priorities and expectations for the future and plan strategies for achieving these goals

???? Community strategic plan completed in 2008

???? Councillors sub Committee reviewing the existing Management Plan, Objectives and Targets

L1.3

Develop a long term asset management plan

L1.3.1

Implement an asset management system to meet corporate, financial and community requirements for asset maintenance, asset renewal and asset upgrades and asset acquisition

???? Manage through Asset Management Committee

???? Manager Asset commenced in January 2010

???? Asset revaluations completed in accordance with Department of Local Government requirements

???? Valuations of roads and bridges due by 30/06/10

???? Develop Risk Management Plans

???? Risk management plan completed

L1.4

Review Council's policies and delegations

L1.4.1

Review and update policies and delegations

???? Removing redundant policies from the 250 which are currently on Council?s register during 2009

???? Ongoing

L1.5

Action recommendations arising out of 2007 Promoting Better Practice Review

L1.5.1

Action plan submitted to Council for adoption

???? Progress in accordance with Action Plan

???? Mostly complete.? Progress report has been submitted to the Division of Local Government.


Principal Activity?????????????????? Administration

 

Objective?????????????????????????????????? L2? Refine and maintain processes to deliver timely and accurate information to Council and the Community

 

RESPONSIBLE OFFICER??????????? General Manager

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

L2.1

Make management plan more accessible to the public

L2.1.1

Prepare summary of management plan to be made available to the community via Council?s website and on request

???? Summary document is prepared for 2009/2014 Management Plan

???? Summary of Capital Works Program included with 2009/10 Rates Newsletter

L2.2

Advise community of Council activities

L2.1.2

Issue a newsletter with the 2009/2010 rates notice

???? Accurate and easy to read newsletter issued with rates notice

???? Completed

 

 


Principal Activity?????????????????? Administration

 

Objective?????????????????????????????????? L3? Ensure the timely provision of financial advice and information to support Council?s decision making processes

 

RESPONSIBLE OFFICER??????????? Manager Financial Services

 

????

????

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

L3.1

Prepare a long financial plan

L3.1.1?

Prepare a 10 year financial plan which incorporates estimates for growth in revenue and grants, planned capital projects including asset management, and projected operational expenditure

???? Plan ready for consideration for 2009/2014 Management Plan contingent upon Asset Management Plan

???? Manager Asset to commence in January 2010. Manager of Assets commenced

???? Asset Management Plan not yet completed. Financial Plan will form part of the new 20 Year Community Plan

L3.2

Maximise return on investment portfolio

L3.2.1?

Invest funds not committed to short term works and services in accordance with Council?s Policy and strategy and independent advice incorporating amendments to Ministerial Order as a result of Review of NSW Local Government Investments

???? Investment returns comparable with benchmarks that are monitored and revised in light of current economic climate in accordance with Council?s Investment Strategy

???? Returns for 2009/2010 exceeding original budget

???? Budget Forecast exceeded

 


Principal Activity?????????????????? Administration

 

Objective?????????????????????????????????? L4? To sustain a high level of customer satisfaction through consistent quality service delivery

 

RESPONSIBLE OFFICER??????????? General Manager

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

L4.1

Improve Customer Service

L4.1.1

Customer Service training for front line staff and then all staff

?????? Customer service training provided for front line staff by 1 July 2009

?????? Customer Service Training undertaken for Tourism Volunteers and VIC Coordinator

?????? Customer service training for remaining staff by 31 December 2009

?????? Existing staff trained.? New staff put through a course

L4.1.2

Full implementation and reporting on Merit customer request system

?????? Management reporting on Merit customer request system by 1 July 2009

?????? Commenced

 


Principal Activity?????????????????? Administration

 

Objective?????????????????????????????????? L5? Implement policies, procedures, practices and initiative in the workplace and public environments to improve safety and protect Council?s assets

 

RESPONSIBLE OFFICER??????????? Safety and Risk Officer

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

L5.1

Maintain a Strategic Risk Management Program

L5.1.1

Deliver relevant training and effective awareness programs to staff on workplace safety

???? Induction of staff

???? Completed as required

???? Number of training and awareness programs conducted.? Introduction of Chemwatch with ongoing training for all staff

???? Ongoing awareness training with Plant Assessor, Chemwatch and Safety Systems including SMP, EPM, SWMS, SOP?s

???? Number of work related claims or reported incidents

???? 5

L5.1.2

Conduct regular safety audits of work sites

???? Ten (10) safety audits conducted

???? Nil conducted due to need to complete OH&S documentation first

???? Level of compliance

???? No reported breaches

???? Staff awareness

???? Ongoing

L5.1.3

Develop and maintain relations with external service providers to ensure legislative compliance and awareness of latest developments in risk management

???? Attendance at Risk Management Group and Safety Group meetings

???? Meetings attended

 

???? Legislative compliance

???? No reported breaches

???? Policies and procedures are reviewed in response to legislative requirements and industry developments

???? As required

L5.1.4

Carry out risk assessment and analysis

???? Safety Management Plans and Safe Work Methods Statements, Standard Operating Procedures and Hazard Identification Forms under review

???? 95% complete

 

Principal Activity?????????????????? Administration

 

Objective?????????????????????????????????? L6? Serve the Council with current, cost effective and responsive information technology

 

RESPONSIBLE OFFICER??????????? Manager Information Technology

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

L6.1

Investigate cost of replacing Council's Fujitsu software

L6.1.1

Assess alternative software products

???? Select a preferred tenderer for the replacement of the Fujitsu software by 1 July 2009

???? Preferred Tenderer selected and contracts completed

???? Implementation of replacement software by 30 June 2010

???? Implementation commenced and went live 5 July 2010

 


 

Principal Activity?????????????????? Administration

 

Objective?????????????????????????????????? L7? Implement and maintain appropriate human resource management practices to provide human resources management

 

RESPONSIBLE OFFICER??????????? Manager Human Resources

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

L7.1

Enhance Council?s ability to attract and retain quality staff

L7.1.1

Implementation of a Work Force Plan

???? Retention rates increase over time

???? Complete

L7.1.2

Use benchmark data to develop regionally competitive remuneration packages for positions where there is a national skills shortage

????

???? Complete

L7.2

Enhance skill levels

L7.2.1

?Increase the number of Operations staff to have a truck licence and/or plant operator ticket by 3 each year

???? Staff have the capabilities to meet service delivery priorities

???? Ongoing

L7.2.2

Prepare organisation-wide training plan

????

???? Complete

L7.2.3

Implement ongoing staff training and development activities in accordance with training plan and budget

????

???? Ongoing

L7.3

Improve staff morale

L7.3.1

Conduct an employee opinion survey every 4 years etc

???? Desired actions emanating from the employee opinion survey conducted in 2009 are implemented

???? Action plan complete; actions underway and being monitored by Consultative Committee

L7.3.2

Communicate and consult with staff via mechanisms such as staff meetings, Consultative Committee, OH&S Committee, staff noticeboards

???? Employees are actively involved in organisational change processes

???? Ongoing

L7.3.3 Implement ongoing staff training and development activities

???? Employees have the skills to adapt to changes in legislation and technology

???? Ongoing


Principal Activity?????????????????? Administration

 

Objective?????????????????????????????????? L8 To provide a cost effective plant management service to Council incorporating plant replacement and maintenance service

 

RESPONSIBLE OFFICER??????????? Manager Civil Works, Manager Assets

 

Strategy

Action

MEASUREMENT TOOLS & KPI?s

Achievement

(Options completed or incomplete with status comment)

L8.1

Replace plant at the most cost effective time

L8.1.1

Identify replacement in a 20 year rolling program

?????? 20 year plan reviewed annually in February and Funds allocated in accordance with 20 year plan in the annual budget

?????? Completed during budget preparations

L8.1.2

Establish and maintain a Plant Replacement Reserve

??????

??????

L8.2

Maintain an adequate level of plant utilisation, operating costs and income

L8.2.1

Minimise downtime

???? Stand down time compared to previous period

???? Deferred pending implementation of Authority System

L8.2.2

Monitor plant operating costs

???? Review costs quarterly

???? Received in April

L8.2.4

Reasonable level of income

???? Annual review of rates

???? Rates reviewed in conjunction with implementation of Authority System

???? Quarterly income assessment

???? Rate increased in April to lift income

L8.3

Have plant available for use on each working day as required

L8.3.1

Maintain a mechanical workshop and associated staff and equipment

???? Workshop in place and staffed

???? Not due

L8.3.2

Ensure all plant and vehicle items are inspected for RTA registration

???? Inspections completed in February

???? Completed

 

 

?


General Purpose Committee

18 August 2010

General Manager's Report

ITEM 8.5????? SF25??????????????? 180810???????? North Coast Academy of Sport - Request for Annual Donaltion

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

For several years the North Coast Academy of Sport has requested a donation from Council.? On 30 April 2010 Council received this years request for a donation of $2390.00.?? (Copy of request attached).? This amount is based on a rate of 12 cents per capita in support of the Academy?s programs.? Based on recent population figures the Academy estimates Nambucca Shire Council?s contribution to be in the amount of $2390.00.

 

 

Recommendation:

 

1??????? That Council thank Mr John Kincade, Executive Director, North Coast Academy of Sport, for his presentation to Council?s General Purpose Committee meeting.

 

2??????? That Council donate $1,000 to the North Coast Academy of Sport and that the remaining $1390 be allocated to sports not part of the Academy of Sport.

 

 

 

OPTIONS:

 

1??????? That Council donates $1000 as per the recommendation.

2??????? That Council donates the full amount of 2390.

3??????? That Council donates an amount other than Options 1 or 2 above.

4??????? That no donation is made.

 

 

DISCUSSION:

 

On 30 April 2010 Mr John Kincade, Executive Director, North Coast Academy of Sport (NCAS) wrote to Council seeking financial support for the Academy for 2010/2011 to the amount of $2390.? This amount is based on a rate of 12 cents per capita in support of the Academy?s programs and, based on recent population figures, the Academy estimates this amount as Nambucca Shire Council?s contribution.

 

Mr Kincade was invited to make a presentation to Council at a General Purpose Committee meeting in order to demonstrate how Council?s contribution of $1000 for 2009/2010 assisted NCAS athletes from the Nambucca Valley.

 

In 2009/2010 Council was asked to donate $1875 to the NCAS and resolved to donate $1000 with the remaining $875 being allocated to sports not part of the NCAS.

 

 

CONSULTATION:

 

Mr John Kincade, Executive Director, North Coast Academy of Sport

Mr Michael Coulter, General Manager, Nambucca Shire Council

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There is no impact on the environment as a result of this report.

 

Social

 

Agreement to the donation may assist some Nambucca Valley athletes in attending and competing in their various events.

 

 

Economic

 

This report has no economic impact.

 

 

Risk

 

There is not risk involved.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Council has voted $8,000 in this year?s budget for donations under Section 356 on job 3100.405.622.

 

Source of fund and any variance to working funds

 

There is no variance to working funds.

 

Attachments:

1View

10810/2010 - Request for financial support for North Coast Academy of Sport

 

??


General Purpose Committee - 18 August 2010

North Coast Academy of Sport - Request for Annual Donaltion

 


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General Purpose Committee

18 August 2010

Director Environment & Planning's Report

ITEM 9.1????? SF1409??????????? 180810???????? Local Growth Management Strategy Employment Lands

 

AUTHOR/ENQUIRIES:???? Grant Nelson, Strategic Planner ????????

 

Summary:

 

The purpose of this report is to present the Draft Local Growth Management Strategy Employment Lands to Council in order to endorse the draft strategy for exhibition.

 

 

Recommendation:

 

1????????? That Council publicly exhibit the Draft Local Growth Management Strategy ? Employment Lands for a minimum period of 28 days commencing Thursday 26th August 2010.

 

2????????? That the draft strategy be formally referred to appropriate government agencies for consideration and comment during the exhibition period.

 

 

 

OPTIONS:

 

Council not exhibit the draft Local Growth Management Strategy

 

 

DISCUSSION:

???????????????????????????????

Background

 

The Mid North Coast Regional Strategy requires each local government area to prepare a Local Growth Management Strategy to coordinate the release of land for Rural Residential, Residential and Employment Lands. The Department of Planning has provided guidelines to ensure that Local Growth Management Plans are prepared in a consistent manner and address all relevant issues to the varying land uses.

 

Council has completed the Rural Residential component of our Local Growth Management Strategy. The employment lands component is the second phase of our Local Growth Management Strategy.

 

On the 4th June 2009 Council resolved to engage GHD and the AECgroup to prepare our Employment Lands Strategy component subject to funding being made available by the Department of Industry and Investment. The Department of Industry and Investment agreed to fund approximately 50% of the project costs and GHD was formally engaged in November 2009.

 

The draft Local Growth Management Strategy Employment Lands component has been prepared and is ready for exhibition.

 

Purpose and Content

 

The main purpose of this project is to take a long term approach to identifying the optimal location for land to be developed for employment purposes, and to identify the most efficient method of implementing the release of land in Agreed Growth Areas under the Mid North Coast Strategy. The Strategy will assist Council to prepare an appropriate planning framework (DCP and LEP amendments) to attract employment generating uses into the LGA.

 

The strategy was developed under the following Parts:

 

Part 1 - Introduction and Context: provides background to the project, location context as well as a strategic and statutory context.

 

Part 2 - Analysis: describes the current situation with regards Nambucca Shires employment lands, including identification of opportunities and weaknesses, provides the economic context, identifies current market trends, and discusses opportunities and challenges affecting employment, identifies future employment land needs based and how those needs could be satisfied.

 

Part 3 - Strategy and Implementation: provides a detailed Strategy that outlines a policy framework, detailed locality concepts especially Agreed Growth Areas and implementation program to provide for an adequate supply of employment lands for Nambucca to 2051.

 

Key Outcomes

 

Key outcomes of the strategy are identified below:

 

?????????????? Based on census data, annual average growth for the last 25 years has been 1.7%. Future population growth is predicted in the range of 0.4 % to 1.6% per year.

 

?????????????? The Strategy analyses the existing Nambucca Shire economy as well as any opportunities for the future. Nambucca is underrepresented in the transport and logistics, storage sector and the knowledge-based services industries.

 

?????????????? Nambucca Shire is currently overrepresented in population-servicing industries, typically characterised by low value-adding, low productivity and limited opportunities to move up the value chain (for example personal services and cafes and restaurants).

 

?????????????? The manufacturing sector is seeking locations with low land cost, low transport costs and low labour costs. Industries requiring larger sites are therefore seeking locations away from the inner city areas to green field sites with good transport infrastructure and accessibility.

 

?????????????? There has been a growing emphasis on logistics and distribution, with the supply chain from production to delivery effectively becoming shorter and more efficient. The role of manufacturing with warehousing may be combined whilst the retail stage may be reduced. Many functions (sales/ admin/ warehouse/ distribution) will increasingly take place under the one roof. This could potentially be a significant niche for the Nambucca Shire.

 

?????????????? There are currently four zoned industrial areas in Nambucca Shire under Nambucca Shire LEP 1995, covering a total of 88.91 ha. The Strategy estimated that a supply of between 38 ha to 93 ha of land would be required to satisfy the medium to long term needs for Nambucca Shire.

 

 

?????????????? If Council wants to maintain a significant stock of zoned industrial land in order to provide a variety of development locations it will need to commence replenishing land stocks through the rezoning process within the next 5 years.

 

?????????????? This Strategy identifies a number of locations that may be suitable for further investigation. This includes Valla Urban Growth Area (Area 1), Lower Nambucca (Area 2), Macksville South (Area 3) and Macksville South 2 (Area 4).

 

?????????????? Valla Urban Growth Area (Area 1) is in the vicinity of the proposed Pacific Highway, just north of Nambucca Heads. It has been identified in the Mid North Coast Regional Strategy as an agreed growth area. The site is undulating and has been largely cleared by existing rural uses. The area is dissected by the two creek lines and the north and south are bounded by ridge lines. The strategy has examined this area in more detail and has identified a total of 82.61 ha for industrial land which has been divided into several precincts for further investigations.

 

?????????????? Approximately 34Ha or 15 years supply being recommended for release in the Valla Urban Growth Area for the short/medium term.

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?????????????? Identification of land for a future highway service centre in the Valla Urban Growth Area and Nambucca Highway Interchange.

 

?????????????? There is a significant demand for heavy industry within the Nambucca Shire, and suitable long term heavy industry sites could not be identified in this strategy. Originally the Valla Urban Growth Area was being considered for Heavy Industry type developments. However heavy industry in this area would effectively sterilise surrounding lands due to land use conflicts. Although the demand for industrial land use exceeds that of the residential component the resale value of the residential land will make the Valla Growth Area more feasible to developers. Therefore the strategy identifies the Valla Urban Growth Area as being more suited to warhousing, distribution and manufacturing uses. To accommodate heavy industry the strategy encourages spot rezoning be considered on a case by case basis.

 

?????????????? Retail development is largely confined to the towns of Macksville, Nambucca Heads (including Bellwood) and is currently zoned 3(a) Business under the Nambucca Shire LEP 1995. A? commercial land supply and demand analysis was undertaken for the Shire. The analysis found that there is limited supply of existing commercially used land (shop vacancies) and that there is significant demand over the life of the Strategy for retail and commercial uses.

 

?????????????? The Strategy therefore recommends an additional 1,700 sqm to 6,800 sqm of commercial office space be incorporated in existing commercially zoned land and proposed new commercial zoned land. It also recommends an additional 37,000 sqm to 67,730 sqm (approximately) of retail space be incorporated in existing commercially zoned land and proposed new commercial zoned land at Macksville, Bellwood and Nambucca.

 

?????????????? The strategy presents mitigation and optimization strategies to manage opportunities and impacts of the proposed Pacific Highway bypass;

 

Other Notes

 

?????????????? Readers of this Strategy are cautioned that this document has not been prepared for anyone as a basis for investment or other private decision making in relation to land purchases, sales or other land uses. Nambucca Shire Council recommends that it not be used by anyone in this way.

 

?????????????? The Strategy has been in preparation since November 2009 and the data presented in the strategy presents a snapshot of information at that the time of collection.

 

?????????????? The Strategy reinforces a number of changes presently being considered by the Department of Planning in the Nambucca LEP 2010. Many of these have been subject to previous investigations and consideration in the structure Plan or rezoning amendments. Re-visiting or acknowledging these matters is necessary in order to more accurately determine future requirements within the shire.

 

?????????????? To support actual rezoning of land identified for future land release, such as the Valla Urban Growth Area, more detailed site specific investigations will be required.

 

?????????????? A report will be presented to Council after exhibition of the draft document, any required amendments will be made prior to forwarding the minister of planning for endorsement.

 

?????????????? The final plan can then be reviewed or updated as Council deems it necessary.

 

 

CONSULTATION:

 

Director of Environment and Planning

Manager Planning

Manager Economic Development

Department of Planning

Department of Environment Climate Change and Water

Department of Industry and Investment

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The Strategy has included a broadscale constraints analysis suitable for the strategic scope of the local growth management strategy. Where more specific information was available it was used to assist in preparation of the draft report.

 

Social

 

This project will take into consideration existing demographic trends with objectives to ensure employment generation and economic growth is encouraged in the shire.

 

Economic

 

The Employment Lands component of Council?s Local Growth Management Strategy will be developed in accordance with the Settlement Planning Guidelines (Department of Planning, 2008) and the principles contained within the Regional Industry and Economic Plans (RIEP)(Mid North Coast Regional Development Board). The project will aim at delivering a sustainable economic strategy for the shire over the next 30 years.

 

Risk

 

The preparation of a local growth management strategy is a state government requirement. There is a risk that if the employment lands component is not prepared then future land releases may be stalled, which may result in negative social implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The consultant engaged made no allowances for a review of submissions as it is difficult to estimate the number of submissions Council would receive during exhibition. Therefore dependant upon the number of submissions received Council may require the consultant to address certain matters raised during the exhibition period.

 

Source of fund and any variance to working funds

 

Should the consultant be required to review issues raised during the submission period, funding will need to be sourced from the Strategic Planning Funds (1300.002)

 

Attachments:

There are no attachments for this report.


General Purpose Committee

18 August 2010

Director Environment & Planning's Report

ITEM 9.2????? SF1372??????????? 180810???????? Local Adaptation Pathways Program - Climate Change Risk Assessment and Adaptation Plan

 

AUTHOR/ENQUIRIES:???? Grant Nelson, Strategic Planner ????????

 

Summary:

 

The purpose of this Report is to provide Council with the Draft Local Adaptation Pathways Project Report to be endorsed for exhibition purposes.

 

 

 

Recommendation:

 

1????????? That the draft reports be exhibited for a period not less than 28 days and the exhibition period be coordinated with Kempsey and Bellingen Shire Councils.

 

2????????? That the draft report be forwarded to any relevant authorities for consideration during the exhibition period.

 

3????????? That the consultant be requested to review any submission received on the draft report and recommend changes where considered necessary.

 

 

OPTIONS:

 

1????????????? Prior to exhibition the consultant be requested to provided corrected temperature maps or an explanation as to perceived anomalies within the existing temperature maps; (this can be deleted if we received corrected maps before the meeting)

2????????????? The draft reports not be exhibited.

 

 

DISCUSSION:

 

A copy of the Draft Report is a circularised document.

 

In February 2009 the Australian Government ? Department of Climate Change announced Round 2 of the Local Adaptations Pathway was open for applications. The Local Adaptation Pathways Program provides assistance to local governments to carry out a risk management process to identify likely impacts of climate change on council operations and to initiate the development of an adaptation plan (which is separate from mitigation measures, such as reducing greenhouse gas emissions).

 

The overarching objective of the Program is to increase the adaptive capacity of local governments to deal with the impacts of climate change and more specifically to:

 

?????????????? identify and prioritise risks that climate change impacts pose to the operations and responsibilities of local governments;

?????????????? develop strategies for managing risks, adaptive actions, and building resilience within communities;

?????????????? identify where knowledge gaps may be and where further investigation is needed; and

?????????????? Prioritise adaptive actions.

 

The Program was open to all local governments, however, expressions of interest were particularly encouraged from:

 

?????????????? local governments in Outer Regional, Remote and Very Remote areas of Australia;

?????????????? consortia of local governments; and/or

?????????????? established regional organisation bodies.

 

Council officers from Nambucca, Bellingen and Kempsey Shire Council, prepared and submitted a joint application which successfully received $140 000 to complete a risk and adaptation reports for the region.

 

Climate Risk Pty Ltd in association with Climsystems and SMEC were engaged in October 2009 to prepare the project. The project has resulted in the preparation of a draft Risk Assessment for each of the Bellingen, Kempsey and Nambucca Local Government Areas as well as a Regional Adaptation Report which provides a detailed Adaptation Plan for each Local Government Area in the Appendix.

 

Note: This climate change project follows the AS/NZS 4360 standard (as directed by the Australian Government Department of Climate Change for the funding requirements of the Local Adaptation Pathway Program).

 

Risk Report

 

The objective of the risk assessment part of the project was to undertake a scoping risk assessment to identify potential climate change risks for the shire. The assessment explores potential risks specific to each Council as well as at a Regional Level.

 

The Risk assessment is separated into two (2) parts. Part A presents the methodology, introduces climate change, climate variability for the region, presents climate change scenarios for the 2030, 2050, and 2070 and outlines types of Climate change hazards.

 

Part B explores anticipated impacts that projected climate change impacts may have on Council operations; the community; the local economy and the natural environment.

 

Some key outcomes of the risk modelling prepared to accompany the Nambucca Risk Report are identified below:

 

Overview of Results

Note: The risk report identifies many other impacts/ potential changes not highlighted in this overview

Issue

Risk Analysis (Climate Risk Report)

Seal Level Rise

An estimate of Sea Level Rise of 63.95cm by 2100 (excluding potential ice sheet melt), however Council needs to consider other predicted ranges as well particularly DECCW 0.4 -0.9.

 

 

Temperature

Mean monthly temperature are predicted to increase by 6% in 2030; 14% in 2050 and 22% by 2070

 

Average max temperature is predicted to increase by 0.89 degrees in 2030; 1.77degrees in 2050 and 2.92 degrees in 2070

 

Average December max temperature may increase by? 2 degrees in 2050 and 4 degrees by 2070

 

5 or more days over 35 degrees presently occur every 12.71 years which is expected to decrease to 5.9 years (2030); 1.95 years (2050)

 

Number of days over 35 degrees increase from 1-3 per year at present to 14-16 days per year by 2070

 

 

Precipitation

Rainfall is predicted to increase in late spring to autumn and decrease during winter to early spring

 

+ 22% rainfal in summer and - 22% rainfall in winter 2070'

 

3 day intense summer rainfall events are predicted to increase by greater than 20% in 2050 and up to 45% by 2070; Autumn also predicts large increases

 

The present 1 in 50 year event is predicted to equal a 1 in 20 year event by 2070

 

The present 1 in 100 year event is predicted to equal a 1 in 50 year event by 2050

 

 

Roads

A 2% increase in temperature may result in an increase of road maintenance by 17%

 

Approx 5% of Councils roads are rehabilitated annually at a cost of $3,659,000 to maintain current standards; With a carbon price of $20/ tonne within the next 5 years this amount could increase by $183,000 (no discount rate); and carbon price is expected to increase to $84/ tonne by 2030

 

Climate induced increases in maintenance costs in addition to an increased Carbon cost may equate to Business as usual road maintenance costs increasing by $620, 000 by 2050.

 

 

Economic (Council)

Carbon Pricing may result in potential impact on Council expenses from 2-3% in the short term and increase over time.

 

An ageing population may result in the percentage of rateable properties receiving concessions increase by approx 17%.

 

 

Economic (General)

Flooding due to intensified precipiation may result in? a reduction in gross regional product by 3% by 2050

 

Increases in the no. of hot days may result in a reduction in gross regional product by 1.4% and water availability 1%

 

Over the period 2010 - 2050 the cumulative impact on gross regional product (Nambucca, Bellingen, Kempsey) to the 3 primary hazards is approx.? 3.7 billion dollars; this is not considered a catastrophic risk but gives good reason for investment into adaptive measures.

 

The effect of a carbon price will decrease gross regional product, wages and land prices.

 

The strategic opportunities for the region especially in agriculture and tourism under a low carbon economy will tend to boost the local economy, tending to increase each of the three economic indicators.

 

The net effect is the low carbon economy opportunities will tend to partially off-set the effect of physical and carbon price impacts (assuming no adaptation is attempted).

 

The final risk assessment is presented in Appendix [1].

 

Adaptation Report

 

The Adaptation Strategy provides a comprehensive set of actions to assist in developing climate change resilience and adaptive capacity within Nambucca, Bellingen and Kempsey Councils.

 

The objective of this part of the project was to increase the resilience to climate change of the evolving society, environment and economy in Nambucca, Bellingen and Kempsey, and to develop the adaptive capacity to cope with effects that cannot be accurately predicted. Based on the results of the risk assessments and the workshops held in relation to the project, the consultants developed options for risk reduction, resilience building and adaptive capacity (Regional Risk and Adaption tables presented in section 6.4 of the Adaptation report).

 

Each council circulated these Regional Risk and Adaptation Tables to key staff for comment. Based on comments received and discussions with project leaders from each Council, Council staff developed Adaptation Plans for their LGA.

 

The Adaptation Plans were developed to identify adaptation actions, the Council plan/policy/strategy or process applicable to the specific actions, gaps required to implement the actions, the current status of the action and responsibilities in relation to the action.

 

Developing the adaptation plan in this way allows each Council to implement Climate Changes Adaptation Actions into existing or proposed Council frameworks or governance, rather than having to complete stand alone climate change management plans or similar reports.

 

It is noted that the report has been prepared as a resource for the community as well as Council. In many cases Council does not have the resources, funding or authority to be able to pursue some of the identified options. For these reasons a number of the identified actions may be the responsibility of community groups, utility providers, other government authorities or even individuals. By making the project available to the community or other authorities these parties can then consider the risks and use adaptation options identified in the strategies to improve their own resilience, and in turn improving the resilience of the community.

 

Exhibition of the Plan

 

During the preparation of the risk report and adaptation plan a staff and community workshop was held in each shire for both the Risk and Adaptation Strategies (a total of 12 Workshops).? Staff workshops were comprised of senior staff and Councilors, Community Workshops comprised Councilors and representatives of community groups.

 

It is intended to exhibit the draft reports prior to their finalisation with the intent of capturing any actions not addressed in the workshops or included in the draft reports. The exhibition of the draft Risk Assessment and Adaptation Strategy will give the community the opportunity to have additional input into the draft plan.

 

Implementation and Adoption of the Strategies

 

After exhibition the consultant will be requested to review submissions from each shire and recommend any changes to Reports. The final reports will be presented to Council for adoption and implementation into Councils policy framework.

 

The implementation of the reports will include but not be limited to the following:

 

?????? Many of the actions and options presented in the Adaptation Strategy are implemented in some manner already. This report can give direction to these actions and a permanent place in Council framework.

 

?????? The proposed actions may provide Council with alternative options to address certain specific issues as they arise.

 

?????? This project will give support to applications for grant funding or other similar opportunities which may arise. By identifying gaps in our resources, funding or other aspects of Council processes Council staff can target funding and grants required to fill the gaps.

 

?????? The modelling undertaken as part this project will also assist consultants undertaking specialist studies or projects in the shire.

 

?????? The reports will provide the Council, the community and other authorities the information and potential tools required to improve their resilience climate change.

 

The adaptation plan provides guidance to Council on where certain actions fit within our policy framework and who should be responsible for their implementation it also identifies any gaps which need to be filled to implement actions.

 

 

CONSULTATION:

 

Kempsey shire Council Representatives

Bellingen Shire Council Representatives

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The Climate Change Risk Assessment and Adaptation Strategy will assist in prioritising and directing resources to Council activities.

 

It also complements Council?s work on climate change mitigation measures, such as Our Living Coast Urban Sustainability Program with Coffs Harbour and Bellingen Councils, the Nambucca Coastal Zone Management Plan, Flood Studies, and programs that relate to Cities for Climate Protection.

 

The project should assist in acquiring grant funding for related projects in the future.

 

Social

 

The project identifies risks to local communities, public infrastructure and local government operations whilst planning for appropriate adaptive responses.

 

Economic

 

Modelling undertaken as part of the project has made predictions in regards to the economic impacts climate change may have on the region.

 

No matching funding is required from Council, only in-kind contributions.

 

Risk

 

The aim of the project is to minimise climate change related risk to Council and its operations as well as the community.

 

The information should be made available for public comment prior the reports being finalised.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

This project is externally funded with only in kind contributions required from Council;

 

Source of fund and any variance to working funds

 

Council has $10000 available within the project budget (for all 3 councils) through the LAPP funding to cover any variances that may occur prior to finalising the contract.

 

 

Attachments:

1View

?- Circularised documents

 

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General Purpose Committee - 18 August 2010

Local Adaptation Pathways Program - Climate Change Risk Assessment and Adaptation Plan

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Local Adaptation Pathways Program - Climate Change Risk Assessment and Adaptation Plan

 

 

 

Circularised documents

 

 

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General Purpose Committee

18 August 2010

Director of Engineering Services Report

ITEM 10.1??? SF962????????????? 180810???????? Weeds Group Affiliation

 

AUTHOR/ENQUIRIES:???? Noel Chapman, Acting Director Engineering Services ????????

 

Summary:

 

Council at its meeting on 20 May 2010 resolved to transfer from the North Coast to Mid North Coast Weed Advisory Committee.

 

It has now become obvious that there has been a significant change to the conditions that were presented as reasons to make the change.? In particular Council?s contribution of $5,000 per annum has now increased to $15,000.

 

 

Recommendation:

 

1??????? That Council apply for reinstatement with the North Coast Weeds Advisory Committee.

 

2??????? That subject to the reinstatement Council resign from the Mid North Coast Weeds Advisory Committee.

 

3??????? That Council enter into a Memorandum of Understanding with the North Coast Weeds Advisory Committee.

 

OPTIONS:

 

1??????? Reapply for reinstatement with the North Coast Weeds Advisory Committee.

2??????? Remain with the Mid North Coast? Weeds Advisory Committee.

 

 

DISCUSSION:

 

The transfer between the Weeds Groups was proposed on the basis of joining Councils with similar interests and requirements.? It was indicated that the subscription would be in a similar order to that charged by the North Coast Weeds Advisory Committee.? At the time the Mid North Coast Weeds Advisory Committee were also well advanced with the implementation of the new funding plan.

 

Unfortunately Council has now been advised that the subscription will increase from $5,000 to approximately $15,000.

 

Council?s Weeds Officer has expressed concern at the loss of available funds for on ground works.? Preliminary approaches have been made to the Secretary of the North Coast Weeds Advisory Committee and the Department of Industry and Investment representative to determine the feasibility of returning to the Group.? They have advised that there would be no impediment to such a proposal. Payment of Councils Grant Funding would be transferred from one Weeds Advisory Committee to the other.

 

 

CONSULTATION:

 

?????????????? Cr John Ainsworth

?????????????? Noxious Weeds Inspector

?????????????? Department of Industry and Investment

?????????????? North Coast Weeds Advisory Committee

?????????????? General Manager

 

 


SUSTAINABILITY ASSESSMENT:

 

Environment

 

There will be more funds available for on ground work if adopted.

 

Social

 

There are no issues as a result of this report.

 

Economic

 

Extra on ground funding will reduce the likelihood of the spread of weeds and therefore increase productivity.

 

Risk

 

There are no risks associated with this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Funding is included in the current budget.

 

Source of fund and any variance to working funds

 

Available in the budget.

 

Attachments:

There are no attachments for this report.


General Purpose Committee

18 August 2010

Director of Engineering Services Report

ITEM 10.2??? RF468????????????? 180810???????? Extension of Road Maintenance - Higginbotham Road, Upper Taylors Arm

 

AUTHOR/ENQUIRIES:???? Noel Chapman, Manager Civil Works ????????

 

Summary:

 

A 990m length of Higginbotham Road has traditionally been maintained by Council.? In 2008 it came to Councils attention that the road was actually a Crown Road.?

 

An application was made to the Crown Lands Office and the transfer to Council was gazetted in November 2008.? The transfer was for a total length of approximately 1,500m an additional length of 510m.

 

It now appears that the additional length was never included on Council?s Road Register and hence no additional maintenance has been undertaken.

 

 

Recommendation:

 

1??????? That the additional 500m length of Higginbotham Road, Upper Taylors Arm be included in the Road Register.

 

2??????? That the extension be included as a Category 3 Road.

 

3??????? That a turn around be constructed as close as possible to the end of Higginbotham Road, Upper Taylors Arm.? Cost to be determined and considered at the September Budget Review.

 

4??????? That Higginbotham Road, Upper Taylors Arm be bought up to standard at a cost of $25,000.

 

 

OPTIONS:

 

1??????? Adopt the additional length of road with funding to bring to standard with turn around

 

2??????? Adopt the additional length of road with no funding

 

 

DISCUSSION:

 

The proposed extension of maintenance responsibility would provide access for three properties.

 

The existing portion of road maintained by Council is a Category 3 road.? Based on Council?s adopted Road Hierarchy this would require a heavy grade every two years plus two light grades per annum subject to prevailing conditions and funding allocations.? The additional cost would be approximately $575 per annum.

 

In addition to the ongoing maintenance considerable work will be required to create a vehicle turn around and an upgrade to the road surfacing.? The total cost could be in the order of $30,000 - $35,000.

 

 

CONSULTATION:

 

Council Surveyor

Senior Overseer

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Construction of turn around may have an impact on an adjoining water course.

 

Social

 

The poor condition of the road particularly during wet weather causes disruption to day to day life of residents.

 

Economic

 

There could be some disruption to transportation of primary produce.

 

Risk

 

There is the risk of motor vehicle accidents on poor road surface.? There is restricted access for emergency vehicles.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Additional ongoing maintenance is $575 per annum.? Cost to bring up to standard $30,000 - $35,000.

 

Source of fund and any variance to working funds

 

Additional funding required.

 

Attachments:

1View

19136/2010 - Road Map - Higginbotham Road - limit of maintenance

 

2View

19154/2010 - DP626015 and Photograph of Higginbotham Road that requires maintenance

 

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General Purpose Committee - 18 August 2010

Extension of Road Maintenance - Higginbotham Road, Upper Taylors Arm

 

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General Purpose Committee - 18 August 2010

Extension of Road Maintenance - Higginbotham Road, Upper Taylors Arm

 



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