NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

19 August 2010

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

 

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

 

?                Effective leadership

?                Strategic direction

?                Sustainability of infrastructure and assets

?                Community involvement and enhancement through partnerships with Council

?                Enhancement and protection of the environment

?                Maximising business and employment opportunities through promotion of economic development

?                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?                Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

 

Council meetings are held on the first and third Thursday of each month commencing at 5.30 pm.? Council meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

 

Members of the public are welcome to attend meetings and address the Council.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? These items will be brought forward at 5.30 pm in agenda order, and dealt with before other items.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the business paper provided the request is received before publication of the business paper and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as outlets in all towns and villages of the Shire and Council?s website: www.nambucca.nsw.gov.au

 

 


NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 19 August 2010

 

Acknowledgement of Country????????? ? (Mayor)

 

I would like to Acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? PRAYER

3??????? DISCLOSURE OF INTEREST

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting - 5 August 2010

5??????? Notices of Motion

5.1???? DA 2010/183? - Call In ?

6??????? DELEGATIONS?Motion to hear Delegations

7??????? ASKING OF QUESTIONS WITH NOTICE ??

8??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9??????? General Manager Report

9.1???? Outstanding Actions and Reports

9.2???? Annual Report on Code of Conduct Complaints

9.3???? Appointment of Internal Auditor and Internal Audit Committee

9.4???? Bowraville Memorial Park - Future Management by Bowraville Aboriginal Land Council as Reserve Trust Manager

9.5???? Coronation Park - Proposed Subdivision to Create Three Residential Lots for Sale by Auction

9.6???? Boultons Crossing (Gumma) Reserve - Future Management

9.7???? Report on Investments to 31 July 2010

10????? Director Environment and Planning Report

10.1?? DEP Applications and Statistical Reports July 2010-June 2011, 2002-2010 and Certificates Received 2004-2011

10.2?? Outstanding DA's greater than 12 months, applications where submissions received not determined to 6 August 2010

10.3?? DA's and CDC's Received and Determined under Delegated Authority 27 July 2010 to 9 August 2010

10.4?? Development Application Statistics with Comparable Figures for all Developments for 2009/2010 and Comparable Years from 2004-2010

10.5?? Contract Regulatory Officer's Report - July 2010

10.6?? Accreditation of Local Government Building Surveyors - Assessment of Council Projects and Applications for Council Employees

10.7?? Nambucca Heads Skate Park - Surveillance Report ?

11????? Director Engineering Services Report

11.1?? Nambucca Shire Traffic Committee Meeting Minutes - 3 August 2010 ????

 

GENERAL PURPOSE COMMITTEE MEETING ? 18 AUGUST 2010


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

???


Ordinary Council Meeting

19 August 2010

Notice of Motion

ITEM 5.1????? SF1471??????????? 190810???????? DA 2010/183? - Call In

 

AUTHOR/ENQUIRIES:???? Paula Flack, Councillor ????????

 

Summary:

 

DA 2010/183 Demolition of existing dwellings and erection of multistorey residential flat building containing 15 dwellings at 40-42 Liston Street, has raised considerable concerns amongst neighbours and local residents with regard to loss of solar access, privacy and local amenity.? Submissions objecting to the proposal have been received by Council.? I have received a call from a local resident who will be directly impacted by the proposal and who is concerned that this DA may not be determined by Councillors at an open meeting. The resident also was keen for Councillors to view the site to gain an appreciation of the impacts of the proposal on neighbouring properties.?

 

 

 

Recommendation:

 

That DA 2010/183 - Demolition of existing dwellings and erection of multistorey residential flat building containing 15 dwellings, Lots 1 & 2 Section 35 DP 758749, 40-42 Liston Street, Nambucca Heads - be ?called in? to enable determination at an Ordinary Meeting of Council and that Councillors undertake a General Purpose Committee inspection of the site prior to determination.

 

 

 

OPTIONS:

 

1??????? No GPC inspection

2??????? Council staff determine the DA under delegated authority

3??????? No delegations heard

 

 

DISCUSSION:

 

Councillors determine very few DA?s.? However when submissions are received and concerns are raised regarding a significant development proposal, especially when variances to council?s DCP are sought by the developer, Councillors should take the opportunity to view the proposal site, receive a report from Council staff, hear delegations and determine the DA.?

 

 

CONSULTATION:

 

General Manager

 

 

Attachments:

There are no attachments for this report. ?????


Ordinary Council Meeting

19 August 2010

General Manager's Report

ITEM 9.1????? SF959????????????? 190810???????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS


OCTOBER 2008

1

RF256

 

16/10/08

Notice of Motion - Riverbank Erosion - Riverside Drive Nambucca Heads ? report re geotechnical engineers re stability of Riverside Drive

 

 

DES

 

Catchment Assessment:

Final report assessed.? Maintenance recommendation included in works program.? There are a number of existing stormwater inlet pits within the study area which require maintenance.? These pits are blocked with vegetation and debris both within the pit and in the grate and lintel, grates are broken, and lintels are broken, reducing the inlet capacity of each pit.? Maintenance and repair of these pits will at least ensure each pit is functioning to its capacity.

Phase 2 analysis of pipeline from Bismark to Nambucca Streets authorised.? Not expected to be completed until 31 July 2010.

 

GHD advise that ground survey completed.? Capacity analysis starts end of July 2010.

 

MAY 2009

2

SF1213

07/05/09

Allocation for retaining wall at Little Beach be deferred for consideration at the September Quarterly Review

 

DES

GM

First letter sent 4 December 2007.

November 2009.

Followup letter sent.

26 June 2009.

No reply at 17 July 2009.

No reply at 10 August 2009.

No reply at 21 August 2009.

No reply at 7 Sept 2009.

No reply expected until Scotts Head Master Plan completed.

Followup letter sent 24 May 2010.

Scotts Head Trust has approved Council spending $40,000. Return letter sent advising that $40,000 matching contribution is required.

 

Project will not proceed unless budget is $80,000.? Cancel project and reallocate Section 94 funds if Scotts Head Reserve Trust do not contribute $40,000.

 


 

JULY 2009

 

3

SF1272

16/07/09

Council consider as a first priority the provision of a data link and adequate server for backup in the quarterly review.? That Council consider suitable remote office space to house disaster recovery equipment at the quarterly review.

 

GM

Report to meeting on 19/11/09.

Deferred to December 2009.

Quotes being sought for fibre optic link to the Library.? Will report when quotes are in.

Indefinitely delayed due to workload, illness and completion of Civica (Authority) implementation.

Provision made in Budget for 2010/11.

IT Support Officer now proceeding with implementation.

 

 

AUGUST 2009

 

4

SF544

20/08/09

Council adopt the draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan and review within 12 months.

 

GM

September 2010.

OCTOBER 2009

 

5

SF1075

15/10/09

Council review staffing requirements & costs for CCP milestones as well as the savings made in 12 months time.

 

DES

October 2010.

?Planet Footprint? engaged for 1 year at a cost of $3,450 to report on energy consumption by site and also to negotiate lower tariff for halls and museums with Country Energy.? Their first report will be to the October 2010 meeting.

JANUARY 2010

 

6

SF839

21/01/10

General Manager and Directors be reminded to report on potential revotes at quarterly reviews.

 

GM

On-going.

 

 

 

 

7

SF839

21/01/10

General Manager uphold resolution of 18/12/2008 that as a matter of policy Council be forwarded draft Plans of Management by way of memo at least three weeks before a GPC meeting so those comments can be considered after collation and prior to the next GPC meeting.? This also applies to draft policies.

 

GM

On-going

 

FEBRUARY 2010

 

8

SF1471

18/02/10

Council canvass option on reducing Councillor numbers in the next customer survey

 

GM

Provision for Customer Survey made in 2010/2011 budget

 

9

SF741

18/02/10

That a further report be prepared on the operation of the Paveline Machine from July 2009 to June 2010

 

MCW

Report in August 2010.? Report deferred to September.? Obtaining comparative data difficult.

 


 

 

MARCH 2010

 

10

SF430

18/03/10

Council look at funding from the Environmental Levy to clear camphor laurels and that.

 

Council apply for urgent funding from NPWS Conservation grants.

 

Send copies of residents? petitions to Ministers and invite them to meet with Council and residents onsite.

 

DEP

In progress.

Funding application submitted and letter sent to the Minister.

Response from the Scientific Committee received.

Application made to deccw and Federal Department of Environment for removal of all camphour laurels.? Awaiting response.

No response staff changeover.

DoE application to remove camphor laurels to be determined 11 June.

DECCW application still being processed in Sydney.

Removal of understorey wooden weeds and other noxious weeds currently being removed by Landcare.

DoE referral was returned as not controlled action therefore we must look at the section 91 licence.

The DECCW section 91 licence is in draft form with the conditions. A meeting with Landcare will be set up and conditions discussed as to how Council and Landcare will be able to implement them.

Section 91 licensed issued.?? Meeting held.? Contractor engaged to remove camphor laurels.

Camphor laurels removed 27 July 2010.

Meeting being arranged with residents and DECCW.

 

Meeting with residents arranged for Tuesday 24 August 10.00 am at Bowraville Lions Park.

 

 

11

SF1471

1/04/10

Councillors to be advised regarding time and date of special meetings or workshops.

 

GM

On-going

 

 

12

SF1269

15/04/10

That a report with a recommendation on boundaries for collector areas comes back to Council before the end of October 2010 for consideration.

 

DEP

Report in September 2010.

 

 

13

SF30

15/04/10

That Council meet with reps from the other 2 Councils within the next 12 months to discuss the future of the Clarence Regional Library particularly in relation to the 10% per capita contribution increase.

 

DEP

Council?s General Manager has had discussions with General Managers from both Bellingen and Clarence Valley Shire Councils when finalising the 2010-2011 budget.? The matter is to be revisited for additional discussions in November/December 2010 in the lead-up to developing the 2011-2012 budget and in light of the Library Agreement concluding September 2011.

 

 

 

14

SF1031

15/04/10

A report comes to Council in 6 months time to review the take up rate of the new tank rebate and identify any Council buildings where a rainwater storage tank could be installed.

 

DEP

Report to October 2010 GPC.

 

 

MAY 2010

 

 

15

SF324

6/05/10

That Council defer requesting the Committee of Management to consider the opportunity for transfer of trusteeship of the Boulton?s Crossing Reserve to the NPWS until the Minister makes a decision on whether the number of sites can be maintained.

 

GM

Pending advice from Minister/Department.

Followed up 30 June 2010, department acknowledge receipt of application.? Still awaiting advice.

 

To be reported in September 2010.

 

 

16

SF341

6/05/10

Council defer consideration of a request to change the name of the Valla Beach Urban and Hall CoM to the Valla Urban and Hall CoM to provide for consultation with the Valla Public Hall CoM.

 

GM

Letter sent 12 May 2010.? Response received from Valla Public Hall objecting to the name change.? Has been recommended that both Committees meet to consider alternatives.

 

 

17

SF1064

6/05/10

Council make urgent representations to both the NSW Government and Opposition concerning the removal/deferral of funding from the Country Towns Water and Sewerage Program arising out of the November 2009 Mini Budget and the impact that this will have on the proposed off river storage.

 

GM

Letters sent 10 May 2010.? No response received as at 24 July? 2010.

 

 

18

SF98

20/05/10

Road naming ? item be deferred so that Unkya LALC can be consulted regarding appropriate local Aboriginal names.

 

DES

No response at this stage.

 

Developer has asked Council to select names.

List of default names being developed by MTS.

 

 

19

SF820

20/05/10

Quarterly performance review be presented to Clrs for comment at the first Council meeting of the month; with comments to be received by the next business paper deadline; and with the Performance review + Councillors comments to be considered at the following GPC.? Also dot points be replaced with no?s & an electronic copy to be provided to those Councillors who want it.

 

GM

On-going

 

 

20

SF46

20/05/10

Council consider becoming a member of the NSW Cemetery and Crematoria Association in 12 months time.

 

DEP

Report in May 2011.

 

 

JUNE 2010

 

 

21

PRF71

3/06/10

That a report be brought to Council regarding the history of attendances at the Skate Park, any disciplinary actions and that recommendations 1 to 4 be deferred until the report comes to Council.

 

DEP

Report to be prepared following consultation with the Ranger targeting July 2010 GPC.

 

Deferred to August GPC to enable a reasonable account of visits by the Ranger.

 

 

22

SF358

3/06/10

In relation to the Macksville Memorial Aquatic Centre, that Council receive a report on funding sources for the projected expenditure which will be required to maintain the facility.

 

GM

August 2010.

Deferred to September.

 

 

23

SF841

17/06/10

RTA to erect flood markers showing anticipated 1:100 year FFL with and without the new highway at Kings Point and River Street.

 

DEP

This will be followed up with the RTA.

Letters sent 9 July 2010.

Response received from RTA see Trim 18986/2010 (attached)

 


 

JULY 2010

24

SF1487

1/07/10

Complaint regarding lack of access at the Salvation Army Thrift store in Macksville be investigated and planning staff advise whether a DA was required for the change of use and whether there were any conditions regarding wheelchair access.

 

DEP

Matter being investigated.

25

SF85

1/07/10

Council request the Fire Commissioner for rent for fire sheds as the ratepayers are asked to pay for their maintenance.

 

DES

Letter sent 6 July 2010.? Note?it was local government that sought the retention of ownership of bushfire brigade sheds in 1997 when existing arrangements were put in place.

Response (Trim 18972/2010) from RFS

?attached to this report.

 

26

SF755

15/07/10

That Council defer a decision on demolition of the old amenities at Coronation Park to allow the Junior and Senior Rugby League Clubs to put their proposed business plan to Council explaining the uses, and how the work and ongoing maintenance is to be funded.

 

DES

Awaiting response from Clubs by the Committee of Management.

27

SF1498

15/07/10

Council write to the DoP asking for clarification on their definitions ? supplementary feeding, wholly and substantially, and intensive and extensive agriculture.

 

DEP

Letter sent 28 July 2010.

No response as at 10 August 2010.

28

SF45

15/07/10

Council write to the Minister for Roads outlining condition of its roads and bridges and our financial constraints in providing an adequate level of service.? Also encourage other A Division councils to do likewise.

 

GM

Letters sent w/e 23 July 2010.

29

SF1528

15/07/10

GIPA ? review policies and prepare registers by August 2010, define open access information by September 2010, complete publication guide and submit to OIC by October 2010, upload all information to web by November.

GM

Review of policies and preparation of registers underway.

 

 

30

SF638

15/07/10

Council formulate a plan of management for land which is occupied by the Valla Beach Pre-School.

 

GM

Scheduled for October 2010.

31

SF1360

15/07/10

That Council consult with the RTA concerning their proposals for Deep Creek Bridge in providing access with the new highway.

 

DES

Letter sent week ending 23 July 2010.

32

SF15

15/07/10

That a report goes to Council on the response to the tender for suitable parties to operate the saleyard under a long term lease arrangement.

 

GM

December 2010

33

SF218

15/07/10

Council review investigations to extend sewer to the Lower Nambucca and investigate effluent disposal issues in Eungai.

 

GM/

DEP

Letter sent to owners in Lower Nambucca.? Briefing and discussion with property owners to be arranged.

DEP to investigate Eungai.

De Groot Benson to be contracted concerning a meeting date

34

SF382

15/07/10

Scotts Head Master Plan ? matter be deferred until confirmation is received that the village green will be first priority

 

GM

Letter sent to Land and Property Management Authority.? Anticipate report to Council on 5 August 2010.

AUGUST 2010

35

SF1391

5/08/10

Council write to all major political parties to seek a commitment to match the State Government?s funding for the off stream dam.

GM

Letters sent 9 August 2010.

36

SF1471

5/08/10

GM ensure any Manex or OH&S Committee decisions that impact on Council policies or budget allocations be reported to Council

GM

On-going

37

SF1471

5/08/10

Councillors receive a full cost of the Short Street subdivision of 3 lots.

GM

Report to 19 August 2010

Attachments:

1View

18986/2010 - Findings of the independent peer review for the flooding investigations

 

2View

18972/2010 - Response from RFS

 

?

?


Ordinary Council Meeting - 19 August 2010

Outstanding Actions and Reports

 

?


Ordinary Council Meeting - 19 August 2010

Outstanding Actions and Reports

 

?


Ordinary Council Meeting

19 August 2010

General Manager's Report

ITEM 9.2????? SF1076??????????? 190810???????? Annual Report on Code of Conduct Complaints

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The general manager must report annually to Council on code of conduct complaints.? For the financial year 2009/2010, there were four code of conduct complaints.? Besides staff time, there was no expenditure in resolving the complaints.

 

 

Recommendation:

 

That the information concerning Code of Complaints during 2009/2010 be received.

 

 

OPTIONS:

 

There are no options.? Council has to consider an annual report on code of conduct complaints.

 

 

DISCUSSION:

 

The model code of conduct which is stipulated by the Division of Local Government and which has been adopted by Council requires as follows:

 

?12.33? The general manager must report annually to Council on code of conduct complaints.? This report should include, as a minimum, a summary of the:

 

a)?????? number of complaints received

b)?????? nature of the issues raised by the complainants, and

c)?????? outcomes of complaints.

 

The format for reporting has been discussed with a staff member of the Division of Local Government.? The report should be in the open but at the same time can or should avoid identifying complainants or the person complained of.? For example the guidelines for the Model Code of Conduct state that, ?General managers should be mindful that there may be a need to protect the identity of persons making complaints when preparing these reports?.

 

The conflicting requirements of confidentiality and openness present a challenge to the author and also the Council should they care to discuss the matter, but regardless it is an obligatory report.? It is hoped that the annual report on code of conduct complaints doesn?t of itself lead to further complaints.

 

Date

Complainant/s

Complaint against

Allegation

Resolution

July 09

Council staff (x29)

Councillor

Letter to editor which could be interpreted as implying records staff are untrustworthy

Letter to editor

Counsel

Dec 09

Resident

Councillors

Alleged breach of conflict of interest provision

No evidence of breach. Complainant advised.

Feb 10

Resident

Councillor

Disrespectful remarks

Counsel

May 10

Council staff

Councillor

Bullying, disrespectful document circulated to a Committee meeting

Apology issued

 

 

CONSULTATION:

 

There has been no consultation.


 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

Possibly.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no budgetary impacts.? Besides staff time, there was no expenditure in resolving the complaints.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

19 August 2010

General Manager's Report

ITEM 9.3????? SF1415??????????? 190810???????? Appointment of Internal Auditor and Internal Audit Committee

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

It will be recalled that the Promoting Better Practice Review of Council?s operations recommended that Council consider the establishment of an internal audit function that might comprise a shared internal auditor and/or an internal audit committee.

 

Provision has been made in Council?s budget for 2010/2011 for $35,000 for the employment of a contractor to undertake internal audit projects.

 

It is recommended that Council engage Forsyths to provide internal audit services for a 3 year period subject to the availability of funding.

 

In accordance with the structure suggested by the Division of Local Government it is recommended that the Internal Audit Committee comprise the Mayor (with the Deputy Mayor as alternate), Mr Don Keighran who is a retired local government auditor and who lives in Macksville, and a staff member of Bellingen Shire Council (to be nominated by that Council).? It is proposed that Mr Keighran be paid for his attendance at an hourly rate to be negotiated.

 

 

Recommendation:

 

1.?????? That Council engage Forsyths to provide internal audit services for a 3 year period subject ????????? to the availability of funding.

 

2.?????? That Council?s Internal Audit Committee comprise the Mayor (with the Deputy Mayor as ????????? alternate), Mr Don Keighran and a staff member of Bellingen Shire Council (to be nominated ????????? by that Council) with the General Manager and Manager Financial Services to have observer ????????? status.

 

 

OPTIONS:

 

Council can engage another contractor.? Council could also resolve not to proceed with an internal audit function but this would be contrary to recommendations from the Promoting Better Practice Review and from the Department of Local Government.

 

DISCUSSION:

 

Internal audit is described as;

 

?an independent, objective assurance and consulting activity designed to add value and improve an organisation?s operations.

 

It helps an organisation accomplish its objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control and governance processes.?

 

It will be recalled that the Promoting Better Practice Review of Council?s operations recommended that Council consider the establishment of an internal audit function that might comprise a shared internal auditor and/or an internal audit committee.? A senior officer with the Division of Local Government subsequently strongly recommended that Council have an internal audit function for the following reasons:

 

?????????????? it supports good internal governance

?????????????? to ensure consistency with other levels of government

?????????????? to improve the effectiveness of risk management, control and governance processes

?????????????? helps to instil public confidence in an organisation?s ability to operate effectively.

 

The Department also issued a circular in February 2009 advising that internal audit is, ?an essential component of good governance for all councils?.

 

Provision has been made in Council?s budget for 2010/2011 for $35,000 for the employment of a contractor to undertake internal audit projects.

 

There have been on-going enquiries with staff of adjoining and nearby Councils concerning the appointment of a joint internal auditor and internal audit committee but this has not progressed for a variety of reasons.? As Council is now moving well into the financial year it is important that the internal audit function progress, with the possibility of a joint approach with another Council occurring at a later date.

 

The internal audit guidelines published by the Department of Local Government in October 2008 set out the procedures for establishing an internal audit function.

 

Firstly, Council must establish an audit committee, including some members who are external (independent) to Council.? The Department?s guidelines provide a suggested structure for smaller councils as follows:

 

?????????????? 1 Councillor eg the Mayor or Deputy Mayor

?????????????? 2 independents ? at least one with financial expertise and one of whom could be from a nearby Council

?????????????? 2 staff members with observer status ? eg, the General Manager or representative and the Chief Financial Officer.

 

With the available budget, it is anticipated that the Committee would meet only four times per year to consider the outcome of projects undertaken by the Internal Auditor.

 

In accordance with the suggested structure it is recommended that the Internal Audit Committee comprise the Mayor (with the Deputy Mayor as alternate), Mr Don Keighran who is a retired local government auditor and who lives in Macksville, and a staff member of Bellingen Shire Council (to be nominated by that Council).? It is proposed that Mr Keighran be paid for his attendance at an hourly rate to be negotiated.

 

Following the establishment of an Internal Audit Charter, the process is that the contractor providing the internal audit service reports functionally to the audit committee and administratively to the General Manager.

 

In September 2009 Council sought expressions of interest from firms which specialise in the provision of internal audit services.? Expressions of interest were received from:

 

Internal Audit Bureau of NSW (trading as IAB Services )

BDO Kendalls (NSW-Vic) Pty Ltd

Forsyths Chartered Accountants

 

IAB Services undertook the Promoting Better Practice Review of Council?s operations.? They are a government trading (fee for service) enterprise that provides internal auditing and consulting services to about 80 public sector agencies.

 

BDO Kendalls (NSW-Vic) Pty Ltd is the 5th largest accounting and advisory firm in Australia with divisions which include external audit, tax, corporate advisory, risk advisory and internal audit, IT advisory, business recovery and insolvency, performance improvement and business services.

 

Forsyths are this Council?s external auditors and also provide external audit services to another 15 local councils including Bellingen Shire Council.? They also act as internal auditor for two councils as well as providing audit services to nine registered clubs, two financial institutions and other major private companies.

 

The confidential circularised document provides a comparison of the three expressions of interest.

 

It is recommended that Forsyths be engaged as Council?s internal auditors for a 3 year period, subject to the availability of funding.

 

CONSULTATION:

 

There has been consultation with Bellingen Shire Council.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

Internal audit is almost exclusively concerned with improving the effectiveness of risk management, control and governance processes.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is a provision of $35,000 in the budget for 2010/2011 for the provision of an internal audit service.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1View

?- CONFIDENTIAL Circularised Document

 

??


Ordinary Council Meeting - 19 August 2010

Appointment of Internal Auditor and Internal Audit Committee

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Appointment of Internal Auditor and Internal Audit Committee

 

 

 

CONFIDENTIAL Circularised Document

 

??Pages

 

?


Ordinary Council Meeting

19 August 2010

General Manager's Report

ITEM 9.4????? PRF34????????????? 190810???????? Bowraville Memorial Park - Future Management by Bowraville Aboriginal Land Council as Reserve Trust Manager

 

AUTHOR/ENQUIRIES:???? Steven Williams, Property Officer ????????

 

Summary:

 

In discussions between Council staff and representatives from the Bowraville Local Aboriginal Land Council it was agreed that the significance of the Park to Aboriginal people was such that it would be preferable for trusteeship to be transferred to the Bowraville Local Aboriginal Land Council (BLALC).? This may also assist in controlling the levels of vandalism.

 

To this end on 17 August 2009 the BLALC wrote to the Minister for Lands requesting that the BLALC be appointed as a Reserve Trust Manager for the land (copy of request is attached for reference).

 

The Department of Lands are yet to determine the request despite numerous follow up enquiries.

 

As the work to reinstate the playground and refurbish the Park is now well underway, Council should make representations direct to the Minister in relation to transferring trusteeship.

 

 

Recommendation:

 

That Council write to the Minister for Lands requesting that he support the Bowraville Local Aboriginal Land Councils? request of 17 August 2009 for appointment as a Reserve Trust Manager for the Bowraville Memorial Park being Lot 7006/1055525.

 

 

OPTIONS:

 

Council can accept the status quo?that being the care and control of the land (and all improvements) devolves to Council pursuant to the Local Government Act 1993.? This is not preferred as the Park has particular significance to Aboriginal people.

 

 

DISCUSSION:

 

Bowraville Memorial Park is situated on the corner of South Arm Road and Gumbayngirr Road Bowraville.? It is Crown Land, the care and management of which devolves to Council pursuant to section 48 of the Local Government Act 1993.

 

In 1990-91 three children went missing within a five months of each other. Despite a coroner's inquest and two trials, nobody has ever been found guilty of their murders.? A memorial has been established in the Park in memory of the children Colleen Walker, Evelyn Greenup and Clinton Speedy-Duroux.

 

Until recently there was also a children?s playground and shelter constructed on the land.

 

As a consequence of vandalism and wear, the playground equipment and shelter were removed earlier this year to avoid the risk of legal action against Council in the event of a person being injured.

 

In discussions between Council staff and representatives from the Bowraville Local Aboriginal Land Council it was agreed that the significance of the Park to Aboriginal people was such that it would be preferable for trusteeship to be transferred to the Bowraville Local Aboriginal Land Council (BLALC).? This may also assist in controlling the levels of vandalism.

 

To this end on 17 August 2009 the BLALC wrote to the Minister for Lands requesting that the BLALC be appointed as a Reserve Trust Manager for the land (copy of request is attached for reference).

The Department of Lands are yet to determine the request despite numerous follow up enquiries.

 

Plans to reinstate a playground on the land are now well advanced with work having commenced on a barbeque shelter.? The proposed improvements are being financed by Federal Government grant funds and administered by Beyond Empathy.? The Mission community has been undertaking the work under the supervision of the project co-ordination, Mr Stephen Killick.? Council staff have provided in-kind assistance including the provision of fill for landscaping.

 

As the work to reinstate the playground and refurbish the Park is now well underway, Council should make representations direct to the Minister in relation to transferring trusteeship.

 

 

CONSULTATION:

 

Council?s Aboriginal Community Development Officer

General Manager

Safety and Risk Officer

Land and Property Management Authority

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The recommendation does not give rise to any environmental issues.

 

Social

 

The recommendation provides for the local Aboriginal community to take care and control of the Park including the memorial.

 

Economic

 

In the event the BLALC is not appointed as Reserve Trust Manager, care and control and associated costs will devolve to Council.

 

Risk

 

The recommendation does not give rise to any risks.? However if Council remains trustee of the Park, it will need to deal with issues which should be better resolved by the Aboriginal community.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The recommendation does not impact on current or future budgets.

 

Source of fund and any variance to working funds

 

Working funds are not affected by the recommendation.

 

 

Attachments:

1View

20770/2009 - Bowraville Local Aboriginal Land Council seeking to be appointed as Reserve Trust Manager

 

??


Ordinary Council Meeting - 19 August 2010

Bowraville Memorial Park - Future Management by Bowraville Aboriginal Land Council as Reserve Trust Manager

 


?


Ordinary Council Meeting

19 August 2010

General Manager's Report

ITEM 9.5????? SF1478??????????? 190810???????? Coronation Park - Proposed Subdivision to Create Three Residential Lots for Sale by Auction

 

AUTHOR/ENQUIRIES:???? Steven Williams, Property Officer ????????

 

Summary:

 

Council has requested details of subdivision costs and projected income for the subdivision of part lot 2 DP 864792.

 

The history and budget projection for the matter are detailed below.

 

 

Recommendation:

 

1????????? That Council note the history and progress of the subdivision of Lot 2 DP 864792 being the Coronation Park Residential Subdivision Project.

 

2????????? That the full proceeds of the sale of proposed Lots 1?3 from the subdivision of Lot 2 DP 864792 be directed to the Land Development Reserve.

 

3????????? That the net proceeds of the sale of proposed Lots from the subdivision of Lot 2 DP 864792?? be recorded and such amount be reimbursed to the Coronation Park Amenities Project from the future sales of land within the Nambucca Industrial Subdivision Project.

 

 

OPTIONS:

 

There are no feasible options.

 

 

DISCUSSION:

 

History

 

Council received a report on the history of the deliberation of the development of the Coronation Park facilities on 21 May 2009. From that Council resolved as follows:

 

????????? 1258/09 Resolved:?????? (Ainsworth/South)

 

1????????? That Council proceed with draft Local Environmental Plan Amendment No. 42 to rezone the identified section of Coronation Park as Residential 2(a) ? Low/Medium Density and refer the draft Local Environmental Plan together with the findings of the Public Hearing to the Minister for Planning and/or the Minister for Local Government for final gazettal.

 

2????????? That Council provide a written undertaking to the Coronation Park Committee of Management that all proceeds from the sale of the land will be expended on agreed improvements to Coronation Park.

 

3????????? That upon reclassification of the land that its sale be by auction with a reserve price to be fixed by the average of two valuations and that Council?s seal be attached to documents as required.

 

Note:? Cr Flack and Cr Moran requested that their votes be recorded as against this resolution.

 

The Land Development Committee subsequently received a report from the Property Officer in September 2009 following the Gazettal of the NLEP and resolved as follows (with the minutes being endorsed at the ordinary Meeting of Council on 17 September 2009):

 

ITEM 8.2 SF791????????? 170909???????? Proposed Subdivision and Sale of Part of Lot 2 DP 864792 - being the reclassified portion of Coronation Park

 

Recommendation: (Ainsworth/South)

 

1??????? That Council note that Nambucca Local Environmental Plan 1995 Amendment No 42 has been approved and Gazetted.

 

2??????? That Council approve the submission of a Development Application for a three lot residential subdivision comprising the reclassified and rezoned area of land in Lot 2 DP 864792 and the subject of? Amendment No 42 to Nambucca Local Environmental Plan 1995 (NLEP 1995).

 

3??????? That the General Manager be authorised to sign and submit the Development Application for a three lot residential subdivision comprising the reclassified and rezoned area of land in Lot 2 DP 864792 and the subject of Amendment No 42 to Nambucca Local Environmental Plan 1995 (NLEP 1995) and prepare or have prepared all necessary documentation required to accompany the application for subdivision and all subsequent legal requirements for the registration of title, contracts, valuations etc.

 

Subsequent to this, Council resolved with respect the Development application as follows:

 

1856/10 RESOLVED:??? (Court/Finlayson)

 

That Council determine DA 2010/073 for a four (4) lot (3 residential lots and 1 residual lot) subdivision by the granting of consent, subject to conditions attached to this report.

 

FOR THE MOTION:? Councillors Court, Finlayson, Ainsworth, South and Hoban?? (Total 5)

AGAINST THE MOTION:? Councillors Flack, Smyth and Moran?? (Total 3)

 

Note:? Cr Flack requested that her vote be recorded as against this resolution as she believes this land is needed for parking.

Note:? Cr Smyth and Cr Moran also requested that their vote be recorded as against this resolution.

 

Pursuant to the above the terms of the development consent have been satisfied and a subdivision certificate has been applied for.

 

It is proposed to market the property with a view to conducting an on site auction in mid to late September this year.? Net proceeds of the sale are to be disbursed in accordance with Council?s previous resolution.

 

Costing ? Copied below for Council?s reference is a copy of the plan of proposed subdivision.? Associated costing are a confidential circularised document.

 

Progress to date - An application for a subdivision certificate has been submitted and is being processed.

All conditions of the Development consent have been met and it is expected that the subdivision certificate will issue shortly. ??

 

Contracts for sale have been prepared in readiness for marketing and sale.

 

An agent has been appointed to commence marketing in anticipation of the registration of the plan of subdivision. ?It is anticipated that an on site auction for the sale of the lots can be conducted in mid to late September.

 

Land Development Reserve - The development costs for the Coronation Park project are being drawn from the Land Development Reserve.

 

It is proposed to complete the subdivision of the Nambucca Industrial land in the current financial year. ?To ensure sufficient funds are available in the Reserve to meet the cost of the Nambucca Industrial project it is proposed to direct the full proceeds of the sale of the Coronation Park lots to the Reserve.

 

An appropriate adjustment is to be made in favour of the Coronation Park amenities budget upon completion of sale of the Nambucca Industrial project and to the satisfaction of Council?s resolution on the matter

 

 

CONSULTATION:

 

Director Engineering

General Manager

Council surveyor

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The recommendation does not give rise to any environmental issues

 

Social

 

The recommendation does not give rise to any social issues

 

Economic

 

The recommendation does not give rise to any economic issues

 

Risk

 

The recommendation does not give rise to any risks

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Funds for the project have been drawn from the Land Development Reserve. ?It is intended to reimburse the Reserve for proceeds of sale with the net balance being disbursed in accordance with Council?s resolution on the matter.

 

Source of fund and any variance to working funds

 

No variance to working finds required.

 

 

Copy of the plan of proposed subdivision:

Attachments:

1View

?- CONFIDENTIAL Circularised Document - Costing

 

??


Ordinary Council Meeting - 19 August 2010

Coronation Park - Proposed Subdivision to Create Three Residential Lots for Sale by Auction

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Coronation Park - Proposed Subdivision to Create Three Residential Lots for Sale by Auction

 

 

 

CONFIDENTIAL Circularised Document - Costing

 

??Pages

 

?


Ordinary Council Meeting

19 August 2010

General Manager's Report

ITEM 9.6????? PRF54????????????? 190810???????? Boultons Crossing (Gumma) Reserve - Future Management

 

AUTHOR/ENQUIRIES:???? Steven Williams, Property Officer ????????

 

Summary:

 

Council is the Reserve Trust Manager of Boultons Crossing (R638000) Reserve.

 

The Reserve Trust, through the Committee of Management, has managed the Boultons Crossing (Gumma) Reserve as a Primitive Camping Ground comprising up to 22 camp sites on the basis of the total area of the Reserve (11.33ha (28 acres)). The recent gazettal of the Gaagal Wanggaan National Park, incorporating part of the Reserve, has lead to a review of the operating conditions and ongoing use of the remainder of the Reserve as a primitive camping ground.

 

The excise of part of the Reserve effectively limits the number or permissible camping sites to just two (2).

 

A review of records pertaining to the Reserve indicates that approval to operate a primitive camping ground has never been issued.

 

Continued operation requires the Reserve Trust to lodge an application for approval to operate a primitive camping ground on the site.

 

Nambucca Shire Council is the consent authority for approvals, and on the face of the information to hand Council not issue an approval to operate the Reserve as a primitive camping ground pursuant to the former Ordinance 71 Caravan Parks and Camping Grounds or the current or the current Local Government (Manufactured Home Estates, Caravan Parks, Camping Grounds and Moveable Dwellings) Regulation 2005.

 

The National Parks and Wildlife Service has indicated that it views the Reserve as complimentary to the new National Park and would support its retention as a primitive camping ground and picnic reserve and to serve as a gateway to the new National Park.

 

 

 

Recommendation:

 

1????????? That Council write to the National Parks and Wildlife Service seeking their expression of interest to manage the Boultons Crossing (Gumma) Reserve in lieu of the Reserve Trust and requesting details of the plan of management they would propose for the continued operation of the Reserve as a primitive camping ground and picnic area.

 

2????????? That the response from the National Parks and Wildlife Service be reported to Council

 

 

 

OPTIONS:

 

Council can request the Committee of Management to lodge an application for approval and, in due course, submit a Section 82 objection to the Department of Local Government for review.

 

 

DISCUSSION:

 

Council is the Reserve Trust Manager of Boultons Crossing (R638000) Reserve.

 

The Reserve Trust, through the Committee of Management, has managed the Reserve as a primitive camping ground comprising up to 22 camp sites on the basis the total area of the Reserve (11.33ha (28 acres)).

 

Part of the Reserve was recently gazetted as National Park thereby reducing the size of the Reserve to 1.21ha.? The excise of part of the Reserve effectively limits the number or permissible camping sites to just two.

 

The Department of Local Government has now responded to Council?s letter advising that exemption from the minimum land size requirements may only be considered on application of a Section 82 LGA 1993 objection to the conditions for a current operating approval (or an application for operating approval).

 

A review of records pertaining to the Reserve, however, indicates that approval to operate a primitive camping ground has never been issued.

 

To continue operating the Reserve, the Trust must now lodge an application for approval to operate a primitive camping ground on the site.

 

Council must have regard to the provision of a water supply, toilet and refuse disposal and fire fighting facilities (S132(2)) Local Government (Manufactured Home Estates, Caravan Parks, Camping Grounds and Moveable Dwellings) Regulation 2005. ?

 

The current amenities are dilapidated and in need of replacement.? Neither the Trust nor Council have sufficient reserves to afford the cost of replacement which is estimated at $150,000 - $200,000 (depending on a design that would meet peak user demand or simply replacing the existing facility?in either case an upgrade to the septic installation would be required).

 

An alternative to the future management of the Reserve is to work with the NSW National Parks and Wildlife Service (NPWS).

 

In recent correspondence to Council the NPWS confirmed their support for the retention and continuance of the Reserve as a primitive camping ground and picnic area as the Reserve provides the most accessible point for public access to the National Park.? The NPWS views the Reserve as complimentary to the future management of the Park.

 

Given the lack of resources available to both Council and the Reserve Trust and the clear motivation and (presumed) financial capacity of the NPWS to maintain the Reserve as a camping ground and picnic reserve, it seems logical to appoint the NPWS to the future management and upkeep of the Reserve.

 

Whilst this would be a matter for the Department of Lands to determine, such action would entail the Reserve Trust resigning as managers of the Reserve.

 

 

CONSULTATION:

 

Director Environment & Planning

Manager Health & Building

Manager Assets

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The Recommendations do not give rise to any environmental issues, although it should be noted that management of the Reserve by the NPWS would ensure compliance with protocols established by the NPWS.

 


Social

 

The Recommendations do not give rise to any social issues

 

Economic

 

The Recommendations provide an opportunity for Council to ensure the continued operation of the Reserve without the cost burden of replacing existing facilities and ongoing management.

 

Risk

 

The Recommendations do not give rise to any risk issues

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The Recommendation should not impact on current budgets

 

Source of fund and any variance to working funds

 

A variance to working funds is not required.

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

19 August 2010

General Manager's Report

ITEM 9.7????? SF394????????????? 190810???????? Report on Investments to 31 July 2010

 

AUTHOR/ENQUIRIES:???? Faye Hawthorne, Accountant ????????

 

The return on investments to 31 July 2010 is $554,680.44.

During July, Term Deposit interest rates ranged from 4.80% for 30 days and up to 6.30% for 12 months. Council placed six Term Deposits during the month between 180 and 280 days with interest rates from 6.10% to 6.30%.

 

In the Managed Funds for July, Macquarie Income Plus (with a balance of $4,078,669.81) returned a positive return of $25,229.72 and Blackrock (with a balance of $444,172.31) returned a positive return of $3,079.78. TCorp, (Long Term Growth Trust) returned a positive return of $24,651.70.?

 

Council currently has $7.6 Million with Managed Funds with the balance of $31.6 Million on term deposits.

 

This report details all the investments placed during July and Council funds invested as at 31 July 2010.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 ? Investment of Surplus Funds.

 

 

C P Doolan

Responsible Accounting Officer

 

 

Recommendation:

 

That the Accountants? Report on Investments placed to 31 July 2010 be noted.

 

 

OPTIONS:

 

This report is for information only.

 

DISCUSSION:

 

This report details all the investments placed during July 2010 and Council funds invested as at 31 July 2010.


 

1? Investments Placed 1 to 31 July 2010

 

 

 

 

 

 

 

Date

?Amount

Period (Days)

Quotes

%

Accepted

 

2.07.10

$837,600.00

198

Suncorp

6.28%

Suncorp

 

Bankwest

6.05%

6.28%

Macquarie

6.00%

 

Date

?Amount

Period (Days)

Quotes

%

Accepted

 

15.07.10

$555,404.18

194

Bankwest

6.30%

Bankwest

 

Macquarie

6.00%

6.30%

Community CPS

6.27%

 

Date

?Amount

Period (Days)

Quotes

%

Accepted

 

22.07.10

$1,067,876.86

180

NAB

6.10%

NAB

 

ANZ

5.59%

6.10%

Cth

5.21%

 

Date

?Amount

Period (Days)

Quotes

%

Accepted

 

28.07.10

$1,068,534.79

184

NAB

6.10%

NAB

 

Cth

5.26%

6.10%

Citibank

5.83%

 

Date

?Amount

Period (Days)

Quotes

%

Accepted

 

29.07.10

$1,105,669.47

280

Bankwest

6.25%

Bankwest

 

Macquarie

6.00%

6.25%

ANZ

5.73%

 

Date

?Amount

Period (Days)

Quotes

%

Accepted

 

29.07.10

$1,013,506.85

189

BCU

6.20%

BCU

 

NAB

6.10%

6.20%

Bank of Qld

6.01%

 

 

 

2? Investments Matured & Interest & Returns 1 to 31 July 2010

 

Term Deposits/Bank Bills

 

 

 

 

 

 

 

 

Institution

?Amount

Period (Days)

Rate

?Interest

IMB

?$? 1,000,000.00

58

5.50%

?$???????? 8,739.73

Suncorp

?$???? 800,000.00

365

4.70%

?$??????? 37,600.00

Bankwest

?$???? 547,104.68

98

5.65%

?$???????? 8,299.50

Members Equity

?$? 1,000,000.00

79

5.80%

?$??????? 12,553.42

NAB

?$? 1,035,602.93

182

6.25%

?$??????? 32,273.93

NAB

?$? 1,037,660.82

181

6.00%

?$??????? 30,873.97

Bankwest

?$? 1,058,181.75

364

4.50%

?$??????? 47,487.72

BCU

?$? 1,000,000.00

85

5.80%

?$??????? 13,506.85

LGFS

?$???? 532,703.31

31

5.66%

?$???????? 2,542.24


 

3? Investments held at 31 July 2010

 

 

 

 

 

 

 

 

 

 

Institution

?Amount

Period (Days)

Maturity Date

?Interest Due at maturity

Interest

BCCU

$679,936.19

365

27/05/11

?$43,175.95

6.35%

BCCU

$500,000.00

182

02/09/10

?$15,706.85

6.30%

BCCU

$1,013,506.85

189

03/02/11

?$32,537.73

6.20%

Bankwest

$555,404.18

194

25/01/11

?$18,597.67

6.30%

Macquarie

$870,304.39

187

07/12/10

?$27,421.74

6.15%

IMB

$1,153,746.39

210

13/01/11

?$40,558.14

6.11%

Bankwest

$1,105,669.47

280

05/05/11

?$53,011.55

6.25%

Bankwest

$568,197.52

126

16/09/10

?$11,670.62

5.95%

Bankwest

$1,000,000.00

178

28/10/10

?$29,260.27

6.00%

Bankwest

$1,000,000.00

171

21/10/10

?$28,109.59

6.00%

Bankwest

$1,000,000.00

142

23/09/10

?$22,953.42

5.90%

Bankwest

$1,000,000.00

149

30/09/10

?$24,084.93

5.90%

Bank of Queensland

$1,014,301.37

364

11/11/10

?$60,691.35

6.00%

Macquarie Bank**

$311,688.08

178

07/10/10

?$9,348.08

6.15%

Bendigo & Adelaide

$1,000,000.00

177

07/10/10

?$29,095.89

6.00%

Savings & Loans

$1,000,000.00

177

07/10/10

?$30,065.75

6.20%

Bank of Queensland

$543,419.18

189

09/09/10

?$17,305.30

6.15%

Newcastle Permanent

$1,103,884.21

371

26/08/10

?$57,784.56

5.15%

NAB

$1,055,519.68

194

21/12/10

?$33,941.46

6.05%

NAB

$1,057,666.13

180

21/12/10

?$31,921.23

6.12%

NAB

$1,068,534.79

184

28/01/11

?$32,858.18

6.10%

NAB

$1,067,876.86

180

18/01/11

?$32,124.08

6.10%

NAB

$1,030,529.75

365

10/12/10

?$70,488.23

6.84%

NAB

$1,007,249.32

174

20/12/10

?$29,386.29

6.12%

NAB

$1,000,000.00

86

05/08/10

?$12,958.90

5.50%

NAB

$1,000,000.00

93

12/08/10

?$14,013.70

5.50%

Suncorp

$837,600.00

198

20/01/11

?$28,534.39

6.28%

Suncorp

$750,000.00

226

16/12/10

?$29,116.85

6.27%

Suncorp

$1,000,000.00

205

25/11/10

?$35,215.07

6.27%

Suncorp

$1,000,000.00

198

18/11/10

?$34,012.60

6.27%

Westpac

$800,000.00

365

02/12/10

?$54,400.00

6.80%

ANZ Bank Ltd

$1,008,320.00

132

04/11/10

?$21,332.18

5.85%

Citibank

$1,000,000.00

114

26/08/10

?$17,459.18

5.59%

Citibank

$1,000,000.00

107

19/08/10

?$16,387.12

5.59%

LGFS - CRI

$532,703.31

30

31/08/10

?$2,285.52

5.22%

Blackrock Diversified Credit Fund

$444,172.31

31

31/08/10

?$1,071.37

2.84%

Macquarie Income Plus Fund No.1

$4,078,669.81

31

31/08/10

?$9,837.98

2.84%

ANZ High Yield Cash

$400,424.91

31

31/08/10

?$642.76

1.89%

NSW Treasury Corp Long Term Growth

$915,219.11

31

31/08/10

?$2,363.02

3.04%

Longreach 2-2007

$954,740.00

31

31/08/10

?$810.88

1.00%

Longreach Series 26

$411,500.00

31

31/08/10

??

0.00%

Averon II

$396,450.00

31

31/08/10

??

0.00%

TOTAL

?$39,237,233.81

 

 

?$1,062,540.38

 

 

 

Managed Funds

 

 

 

 

 

 

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Returns This Month

Annualised Performance FYTD

Returns FYTD

ANZ

?$400,424.91

31

0.59%

?$2,058.38

6.48%

?$2,058.38

Macquarie Income Plus

?$4,078,669.81

31

0.62%

?$25,229.72

7.33%

?$25,229.72

Blackrock

?$444,172.31

31

0.70%

?$3,079.78

8.22%

?$3,079.78

 

 

Long Term Funds

 

 

 

 

 

Institution

Amount

Period (Days)

Performance for Month

Monthly change in net asset value

Change in net asset value LTD

Coupons Paid to Date

Annualised Performance FYTD

NSW Treasury Corp

?$915,219.11

31

2.77%

?$24,651.70

-$87,747.53

N/A

32.59%

Longreach 2-2007*

?$954,740.00

31

-0.67%

-$6,400.00

-$47,360.00

?$65,615.06

-7.84%

Longreach Series 26*

?$411,500.00

31

0.50%

?$2,050.00

-$84,250.00

?$17,500.00

5.90%

Averon II*

?$396,450.00

31

0.00%

?$ -

-$103,550.00

?$28,396.10

0.00%

 

 

 

4? Interest Earned on Investments: July 2010

 

 

 

 

 

 

 

 

 

 

Total

Interest earned to date

 

 

 

?$ 86,163.66

 

 

 

 

 

 

Plus

Interest due to 31/07/10

 

 

 

?$ 464,166.78

 

 

 

 

 

 

Accrued? to 31//07/10

 

 

 

?$ 550,330.44

 

 

 

 

 

 

Plus

Year to date unrealised changes in Net Asset Value of Capital Protected Securities

 

 

 

?$ 4,350.00

 

 

 

 

 

 

* Investment Returns to 31/07/10

 

 

 

?$554,680.44

 

 

 

 

 

 

Amount of interest expected from all funds and reserves

 

 

 

 

as per Budget

 

 

 

?$1,504,500.00

 

 

 

 

 

 

* To ensure consistency, returns take into account unrealised gains in Capital Protected Investments for July of ($4,350)

? Unrealised losses were added back in previous investment reports.

 

 

 

 


 

5? Performance Report

 

TERM DEPOSITS

 

 

 

 

 

 

 

 

 

 

 

 

 

Institution

Invested

Days

Date of

Interest

Amount of

Total interest &

 

Amount

Invested

Maturity

Rate

interest

investment

BCCU

$679,936.19

365

27/05/11

6.35%

$43,175.95

$723,112.14

BCCU

$500,000.00

182

02/09/10

6.30%

$15,706.85

$515,706.85

BCCU

$1,013,506.85

189

03/02/11

6.20%

$32,537.73

$1,046,044.58

Bankwest

$555,404.18

194

25/01/11

6.30%

$18,597.67

$574,001.85

Macquarie Bank

$870,304.39

187

07/12/10

6.15%

$27,421.74

$897,726.13

IMB

$1,153,746.39

210

13/01/11

6.11%

$40,558.14

$1,194,304.53

Bankwest

$1,105,669.47

280

05/05/11

6.25%

$53,011.55

$1,158,681.02

Bankwest

$568,197.52

126

16/09/10

5.95%

$11,670.62

$579,868.14

Bankwest

$1,000,000.00

178

28/10/10

6.00%

$29,260.27

$1,029,260.27

Bankwest

$1,000,000.00

171

21/10/10

6.00%

$28,109.59

$1,028,109.59

Bankwest

$1,000,000.00

142

23/09/10

5.90%

$22,953.42

$1,022,953.42

Bankwest

$1,000,000.00

149

30/09/10

5.90%

$24,084.93

$1,024,084.93

Bank of Queensland

$1,014,301.37

364

11/11/10

6.00%

$60,691.35

$1,074,992.72

Macquarie Bank

$311,688.08

177

07/10/10

6.15%

$9,295.56

$320,983.64

Bendigo & Adelaide

$1,000,000.00

177

07/10/10

6.00%

$29,095.89

$1,029,095.89

Savings & Loans

$1,000,000.00

177

07/10/10

6.20%

$30,065.75

$1,030,065.75

Bank of Queensland

$543,419.18

189

09/09/10

6.15%

$17,305.30

$560,724.48

Newcastle Permanent

$1,103,884.21

371

26/08/09

5.15%

$57,784.56

$1,161,668.77

NAB

$1,055,519.68

194

21/12/10

6.05%

$33,941.46

$1,089,461.14

NAB

$1,057,666.13

180

21/12/10

6.12%

$31,921.23

$1,089,587.36

NAB

$1,068,534.79

184

28/01/11

6.10%

$32,858.18

$1,101,392.97

NAB

$1,067,876.86

180

18/01/10

6.10%

$32,124.08

$1,100,000.94

NAB

$1,030,529.75

365

10/12/10

6.84%

$70,488.23

$1,101,017.98

NAB

$1,007,249.32

174

20/12/10

6.12%

$29,386.29

$1,036,635.61

NAB

$1,000,000.00

86

05/08/10

5.50%

$12,958.90

$1,012,958.90

NAB

$1,000,000.00

93

12/08/10

5.50%

$14,013.70

$1,014,013.70

Suncorp

$837,600.00

198

20/01/11

6.28%

$28,534.39

$866,134.39

Suncorp

$750,000.00

226

16/12/10

6.27%

$29,116.85

$779,116.85

Suncorp

$1,000,000.00

205

25/11/10

6.27%

$35,215.07

$1,035,215.07

Suncorp

$1,000,000.00

198

18/11/10

6.27%

$34,012.60

$1,034,012.60

Westpac

$800,000.00

365

02/12/10

6.80%

$54,400.00

$854,400.00

ANZ Bank Ltd

$1,008,320.00

132

04/11/10

5.85%

$21,332.18

$1,029,652.18

Citibank

$1,000,000.00

114

26/08/10

5.59%

$17,459.18

$1,017,459.18

Citibank

$1,000,000.00

107

19/08/10

5.59%

$16,387.12

$1,016,387.12

LGFS Committed Rolling Investment (Capital Protected)

$532,703.31

31

31/07/10

5.66%

$2,560.77

$535,264.08

Total Term Deposits

$31,636,057.67

 

 

 

$1,048,037.10

$32,684,094.77


 

MANAGED FUNDS- Medium term

 

 

 

 

Blackrock Diversified Credit

 

 

 

 

Anticipated return per month 2.84%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2010

$441,092.53

 

 

 

$441,092.53

Returns

31/07/2010

 

 

$3,079.78

 

$444,172.31

 

 

 

 

 

 

 

 

 

$441,092.53

$0.00

$3,079.78

$0.00

$444,172.31

 

 

Macquarie Income Plus

 

 

 

 

 

 

 

Anticipated return per month 2.84%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2010

$4,053,440.09

 

 

 

$4,053,440.09

Returns

31/07/2010

 

 

$25,229.72

 

$4,078,669.81

 

 

 

 

 

 

 

 

 

$4,053,440.09

$0.00

$25,229.72

$0.00

$4,078,669.81

 

 

ANZ High Yield On call account

 

 

 

 

Anticipated return per month 1.89%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

 

 

 

 

 

 

 

Bal Bgt Forward

30/06/2010

$285,813.11

 

 

 

$285,813.11

Additions

21/07/2010

 

$1,012,553.42

 

 

$1,298,366.53

Redemptions

22/07/2010

 

 

 

-$800,000.00

$498,366.53

Redemptions

29/07/2010

 

 

 

-$100,000.00

$398,366.53

Redemptions

31/07/2010

 

 

$2,058.38

 

$400,424.91

 

 

 

 

 

 

 

 

 

$285,813.11

$1,012,553.42

$2,058.38

-$900,000.00

$400,424.91

 

MANAGED FUNDS- Long Term Funds

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NSW Treasury Corp

 

 

 

 

 

 

 

Anticipated return per month 3.04%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

 

 

 

 

 

 

 

Bal Bgt Forward

30/06/2010

$890,567.41

 

 

 

$890,567.41

Returns

31/07/2010

 

 

$24,651.70

 

$915,219.11

 

 

 

 

 

 

 

 

 

$890,567.41

$0.00

$24,651.70

$0.00

$915,219.11


 

Longreach 2-2007 - (Capital Protected)

 

 

 

 

Anticipated return per month 1.00%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2010

$961,140.00

 

 

 

$961,140.00

Returns

31/07/2010

 

 

-$6,400.00

 

$954,740.00

 

 

 

 

 

 

 

 

 

$961,140.00

$0.00

-$6,400.00

$0.00

$954,740.00

 

 

Longreach Series 26 (Capital Protected)

 

 

 

Anticipated return per month 0.00%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2010

$409,450.00

 

 

 

$409,450.00

Returns

31/07/2010

 

 

$2,050.00

 

$411,500.00

 

 

 

 

 

 

 

 

 

$409,450.00

$0.00

$2,050.00

$0.00

$411,500.00

 

 

Averon II (Capital Protected)

 

 

 

 

Anticipated return per month 0.00%

 

 

 

 

Institution

 

 

Additional

Performance

Redemptions/

Current Market

 

Date

Investment

Deposits

 

Pay Outs

Value

Bal Bgt Forward

30/06/2010

$396,450.00

 

 

 

$396,450.00

Returns

31/07/2010

 

 

$0.00

 

$396,450.00

 

 

 

 

 

 

 

 

 

$396,450.00

$0.00

$0.00

$0.00

$396,450.00

Total Managed Funds-Performance since July 2010

$1,012,553.42

$50,669.58

-$900,000.00

$7,601,176.14

 

 

 

 

 

 

 

Total investments for the month

 

 

$39,237,233.81

 

 

 

 

 

 

 

Total investments on maturity

 

 

$40,285,270.91

 



CONSULTATION:

Grove Research and Advisory.

 

 

SUSTAINABILITY ASSESSMENT:

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

That Council may not meet its budget returns for 2010/2011 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2010/2011 will be completed with the September Budget Review and GPG Research & Advisory will provide Council with the updated interest rates.

 

Source of fund and any variance to working funds

 

Interest on investments will be assessed with the September 2010 Budget Review.? Variances have not been distributed between the Water, Sewerage and General Funds for the firs quarter of the Financial year.

 

Attachments:

There are no attachments for this report.

??


Ordinary Council Meeting

19 August 2010

Director Environment & Planning's Report

ITEM 10.1??? SF1261??????????? 190810???????? DEP Applications and Statistical Reports July 2010-June 2011, 2002-2010 and Certificates Received 2004-2011

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

Environment and Planning Department Development Application statistics for the financial year 2010-2011 compared with 2009-2010 and Certificate Applications received and determined are provided in the body of the report.

 

 

Recommendation:

 

1????????? That Council note development application statistics and processing times for July 2010-June 2011 compared with July 2009-June 2010.

 

2????????? That Council note Occupational Certificate released for the years 2004 to 2011.

 

3????????? That Council note the statistical information for Applications and Certificates received by Council for 2004-2011.

 

4????????? That Council note the statistical breakdown of development applications thus far for the current year beginning 1 January 2010.

 

 

Development Application Statistics

 

The figures show a 20.69% increase in the number of DA?s received July 2010 with construction costs increasing by 53.93% compared to the same period in 2009/2010 (there was a particularly large development during this comparison period). The total number of DA?s/CD?s approved for the month of July was 20 plus 4 modification.

 

DA?S AND COMPLYING DEVELOPMENT

 

Construction Costs

No Applications Received

Applications Approved (DA & CD)

July 2009

$2,330,513

23

25

July 2010

$5,058,349

29

24

 

 

FINANCIAL:

 

Direct and indirect impact on current and future budgets

 

The above comparisons will be considered in the next quarterly budget review to identify what impact the development application numbers will have on our projected income.

 

Source of fund and any variance to working funds

 

An average income is estimated at the start of each budget year and is reviewed at each quarterly review.


 

TURNAROUND TIMES FOR DEVELOPMENT APPLICATIONS 2010

Month

Mean Time

Median

#Average age of DA?s (Days)

Average

Highest

Lowest

January

64.63

38.00

89.75

287

38

February

30.29

22.00

38.92

75

6

March

38.88

27.00

56.56

203

1

April

37.00

34.00

42.42

88

6

May

36.00

34.43

67.8

301

6

June

34.31

36.00

54.47

122

1

July

33.67

31

44.33

96

11

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

#Average age of DA?s

 

The average age of all DA?s for the month is derived from the total number of days from when the applications were lodged with Council until determined. This average is provided for information as many applications required additional information by Council and/or other Government Agencies to enable them to be processed (ie Stop Clock applied).

 

 


COMPLYING DEVELOPMENTS RECEIVED

 

YEAR

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

Total

2007 Private Cert

5

3

4

1

2

4

4

3

5

4

6

1

42

2007 Council

0

3

3

1

3

4

7

0

1

2

6

3

33

2008 Private Cert

0

3

1

4

6

2

6

4

2

2

6

6

44

2008 Council

2

2

2

3

2

5

2

2

2

7

1

3

33

2009 Private Cert

3

7

6

4

3

2

11

3

2

7

4

7

59

2009 Council

1

3

2

2

3

2

2

2

5

5

3

2

32

2010 Private Cert

3

6

6

3

4

0

3

 

 

 

 

 

25

2010 Council

3

6

2

1

2

1

10

 

 

 

 

 

25

 

CONVEYANCING CERTIFICATES ISSUED

 

YTD (July)

Drainage Diagrams

Section 149 Certs

Outstanding Notices

2004

192

507

134

2005

145

431

95

2006

164

416

134

2007

166

478

128

2008

171

422

115

2009

142

462

94

2010

125

383

83

 

OCCUPATION CERTIFICATES RELEASED

 

YEAR

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

TOTAL

Average/
Month

2004

11

15

17

20

18

20

20

17

16

23

26

30

233

19.41

2005

10

28

29

18

26

12

14

28

26

24

19

18

252

21.00

2006

26

26

12

20

27

24

20

18

25

23

10

15

246

20.50

Private
2007

1

0

0

3

7

5

3

2

3

2

9

5

40

3.33

Council
2007

6

20

14

7

22

13

12

10

14

13

8

12

151

12.58

Private
2008

4

0

4

2

4

5

5

8

7

11

4

7

61

5.08

Council
2008

12

16

9

9

29

12

19

25

16

20

17

13

197

16.41

Private
2009

1

4

5

3

2

3

10

4

7

7

9

6

61

5.08

Council
2009

21

11

19

14

14

15

10

17

13

20

16

12

182

15.16

Private
2010

4

4

12

2

7

2

6

 

 

 

 

 

37

5.28

Council
2010

10

14

9

12

11

7

5

 

 

 

 

 

68

9.71



Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

19 August 2010

Director Environment & Planning's Report

ITEM 10.2??? SF1261??????????? 190810???????? Outstanding DA's greater than 12 months, applications where submissions received not determined to 6 August 2010

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).

 

Table 2 are development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to ?call in? an application a Notice of Motion is required specifying the reasons why it is to be ?called in?.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

1????????? That the list of outstanding development applications (at least 12 months old) and applications received, be noted and received for information by Council.

 

2????????? That the applications where submissions have been received be noted and received for information by Council.

 

 

 

TABLE 1: ????? UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

TOTAL APPLICATIONS OUTSTANDING 12 MONTHS OR MORE:? 0

 

TABLE 2:?????? DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2010/146

27/04/10

Demolition of existing dwelling & construction of 3 townhouses

Lot 11 Section N DP 20823, 60 Wallace Street, Scotts Head

? Sun and natural light reduction to neighbouring dwelling

? 2 storey building imposition on skyline

? Potential noise issues

? Privacy issues

The matters raised will be addressed in the determination of the application.

The proposal generally complies with Council?s planning requirements. However the applicant has agreed to make minor amendments to try to overcome some of the concerns raised.

To be determined upon receipt of the amended plans.

Verbally advised that amended plans will be received by 13/8/10.

 


 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2010/059/01

25/06/10

Dwelling-House and Garage MODIFICATION

Lot 106 DP 245010, 31 South Pacific Drive, Scotts Head

? Shading of dwelling

? Isolate dwelling from lights of street ? security issues

? Aesthetics of property degraded

It is considered the concerns will be dealt with in the conditions of consent if approval is granted.

 

2010/176

15/6/10

Gates, Signs, Display shelving, Fence, Change of use to a nursery and residential.

Lot 1 DP 121639, 49 High St, Bowraville

? Runoff from property to properties down hill

? Large quantities of water required for nursery exacerbating this problem

It is considered the concerns will be dealt with in the conditions of consent if approval is granted.

Consent granted under delegated authority on 9/08/10 including a condition to address stormwater drainage.

 

2010/183

05/07/2010

Demolition of existing dwellings and erection of multi-storey residential flat building containing 15 dwellings

Lots 1 & 2 Section 35 DP 758749, 40-42 Liston Street, Nambucca Heads

 

? Height, shading and views

? Parking on weekends very busy area

? Described as affordable housing? Has gym, swimming pool & 26 car parking spaces

? Bring in employment and cash flow

? Visually appealing, off-street parking addressed

Notification expires 6 August.

It is considered the concerns will be dealt with in the conditions of consent if approval is granted

Meeting to be held with applicant on 12/8/10 to consider the issues raised in submissions before final determination of the application.

 

2004/136

Ongoing from Court Decision

11 Lot Rural-Residential Subdivision

Lot 2 in DP 548175, 346 East West Road, Valla

? Dust issues and related health problems

? Clearing of koala habitat

? Impacts on biodiversity

? Threatened Species Act ? 7 part assessment ? doesn?t believe it satisfies it

? Further consideration should be given to soil testing and endangered species

Further additional information received by letter dated 30 July 2010. DA to be readvertised and renotified until 13/9/10.

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

19 August 2010

Director Environment & Planning's Report

ITEM 10.3??? SF1261??????????? 190810???????? DA's and CDC's Received and Determined under Delegated Authority 27 July 2010 to 9 August 2010

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

For Council?s information, below are listed Development Applications and Complying Development Applications received by Council and applications determined under Delegated Authority.

 

 

Recommendation:

 

That Council note the Development Applications/Complying Development Applications received and determined under delegated authority.

 

 

 

DEVELOPMENT APPLICATIONS/COMPLYING DEVELOPMENT APPLICATIONS RECEIVED
27 JULY-9 AUGUST 2010

 

DA Number

Application Date

Development

Address

2010/199

27/07/2010

Retaining Walls (for approved residence)

Lot 65 DP 1099538, 49 Seaforth Drive, Valla Beach

2010/200

19/07/2010

Patio Cover

Lot 7 DP 258202, 35 Wedgewood Drive, Macksville?

2010/201

27/07/2010

Strata title subdivision of an approved dual occupancy

Lot 51 DP 1099538, 23 Seaforth Drive, Valla Beach

2010/202

27//07/10

Dwelling-House

Lot 61 DP 1099538, 41 Seaforth Drive, Valla Beach

2010/203

31/07/2010

New Language Centre

Centenary Parade Nambucca Heads

2010/204

03/08/2010

Garage

Lot 6 DP 851175, 32 Acacia Road, Gumma

2010/205

03/08/2010

Dwelling-House

Lot 6 DP 35475, 51 Ferry Street, Macksville

2010/206

04/08/2010

Signage

Lot 11 DP 591638, 8 Bowra Street, Nambucca Heads

2010/207

04/08/2010

Swimming Pool

Lot 6 DP 851175, 32 Acacia Road, Gumma

2010/640

27/07/2010

Lot 120 DP 261634, 6 Knight Close, Nambucca Heads

Lot 120 DP 261634, 6 Knight Close, Nambucca Heads

2010/641

28/07/2010

Lot 142 DP 1117427, 26 Sandpiper Drive, Scotts Head

Lot 142 DP 1117427, 26 Sandpiper Drive, Scotts Head

 

 


DEVELOPMENT APPLICATIONS AND MODIFICATIONS DETERMINED UNDER DELEGATED AUTHORITY 27 JULY-9 AUGUST 2010

 

CONSENT/ DA

PROPERTY DESCRIPTION

DEVELOPMENT DETERMINED

EST VALUE $

 

2010/161

Lot 1 DP 711098, 7 Florence Wilmont Drive, Nambucca Heads

Storage Shed and Activity Area

20,000

2010/167

Lot 295 DP 755550, 24 Wellington Drive, Nambucca Heads

Retaining Wall

13,800

2010/171

Lot 3 DP 749153, 6040 Pacific Highway, Nambucca Heads

Storage Shed

109,000

2010/175

Lot 101 DP 710507, 41 Banksia Crescent, Nambucca Heads

Shed

8,190

2010/109/01

Lot 12 Section 9, DP 758630, 127 Wallace Street, Macksville

Glass Enclosure & Deck MODIFICATION

48,872

2010/174

Lot 162 DP 863383, 561 Wilson Road, Congarinni North

Shed

18,000

2010/148

Lot 51 DP 787488, 27 Binalong Way, Macksville

Erection of Industrial Shed

150,000

2010/187

Lot 520 DP 859627, 52 Wellington Drive, Nambucca Heads

Delete sites and Install inground pool

292,000

2005/385/01

Lot 15 DP 1063717, 30 McLeod Drive, Scotts Head

Detached Dual Occupancy and 2 Lot Subdivision MODIFICATION

360,000

2009/087/01

Lot 3 DP 241032, Lots 1 & 5 DP 248870 & Lots 1 & 2 DP 377306, Upper Warrell Creek Road, Macksville

Demolition of Existing Dwellings and Seventy (70) Lot Residential Subdivision MODIFICATION

0

2010/143

Lot 38 DP 258422, 33 Priory Parade, Valla

Demolish existing dwelling & erect new dwelling

136,000

2006/034/01

Lot 40 DP 551643, 37a West Street, Macksville

Medium Density Housing & Strata Subdivision MODIFICATION

2,100,000

2010/165

Lot 142 DP 1072154, 6 Munro Street, Nambucca Heads

Change of Use ? food packaging & distribution outlet

0

2010/182

Lot 2 DP1142500, 138 West Street, Macksville

Demolish Shed & Construct Dwelling

203,342

2007/127/01

Lot 18 DP 20823, 31 Adin Street, Scotts Head

Dwelling Extensions

58,000

2010/170

Lot 2 DP 1136027, 22B Sandpiper Drive, Scotts Head

Carport & Shed

10,000

2010/084/01

Lot 7 DP 258202, 35 Wedgewood Drive, Macksville

Replace existing walkway and add a covered awning MODIFICATION

30,000

2010/163

Lot 51 DP 1099538, 23 Seaforth Drive, Valla Beach

Attached Dual Occupancy

339,773

2010/177

Lot 101 DP 711481, 7 Raleigh Street, Scotts Head

Extension to existing dwelling

49,500

2010/173

Lots 8, 9 & 10 Section D DP 11590, Dudley Street, Macksville

School Library Building

270,000


 

2010/147

Lot 21 DP 1064874, Lot 34 DP 1042500 & Lots 10 & 11 DP 808007, Upper Warrell Creek Road, Macksville

Boundary Adjustment

0

2010/178

Lot 43 DP 771519, 25 Yarrawonga Street, Macksville

Industrial Shed

60,000

2010/158

Lot 2 DP 865355, Regatta Drive, Valla Beach

Two Lot Subdivision

0

2008/223/01

Lot 131 DP 1121580, 24 Sandpiper Drive, Scotts Head

Dual Occupancy (Detached) and Two Lot Residential Subdivision MODIFICATION

300,000

2010/179

Lot 112 DP 1094949, 26 Max Graham Drive, Valla

Dwelling

262,313

2010/197

Lot 8 DP 587270, 76 Wirrimbi Road, Newee Creek

Rural Shed

18,000

2010/200

Lot 7 DP 258202, 35 Wedgewood Drive, Macksville

Patio Cover

16,900

 

 

COMPLYING DEVELOPMENT

 

CD NO

PROPERTY DESCRIPTION

DEVELOPMENT APPROVED

EST VALUE $

2010/635

Lot 20 Section H DP 20823, 33 Wallace Street, Scotts Head

Laundry Additions

11,900

2010/632

Lot 51 DP 1106338, 86 Wards Lane, Utungun

Shed

24,000

2010/636

Lot 1 DP 1010937, 48 Yarrawonga Street, Macksville

Shed

35,800

2010/637

Lot 46 DP 243381, 41 Wall Street, Macksville

Additions ? Patio Cover

8,500

2010/640

Lot 120 DP 261634, 6 Knight Close, Nambucca Heads

Carport

2,600

2010/634

Lot 1 DP 842652, 1 Faringdon Close, Nambucca Heads

Garden Shed

400

2010/639

Lot 1 DP 1032047, 755 Scotts Head Road, Way Way

Shed

24,200

2010/641

Lot 142 DP 1117427, 26 Sandpiper Drive, Scotts Head

Swimming Pool

20,000

 

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

19 August 2010

Director Environment & Planning's Report

ITEM 10.4??? SF1261??????????? 190810???????? Development Application Statistics with Comparable Figures for all Developments for 2009/2010 and Comparable Years from 2004-2010

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

Development Application statistics are provided for the financial years 2004/2005 to 2009/2010 with a detailed breakdown on applications for the financial year 2009/2010.

 

 

Recommendation:

 

That Council note development application statistics and processing times for the years 2004 to 2010.

 

 

DISCUSSION

 

Provided below is a detailed breakdown on the types of developments where applications have been made for the 2009/2010 financial year compared to previous years to 2004. The (%) relates to the current year compared to the previous year. As can be seen there has been a continued decline in DA numbers from the boom years of 2003/2004 and 2004/2005.

 

However, the number of new dwelling approvals had a slight recovery in 2006/2007 but has also been on the decline for the past three years.

 

The global financial crisis and the uncertainty that this generated in Australia and NSW is considered to be the main driver behind the following statistics.

 

 

2009/2010

2008/2009

2007/2008

2006/2007

2005/2006

2004/2005

DA Nos

210 (-10.9%)

233 (-29.18%)

301 (-1.33%)

305 (-3.48%)

321 (-37%)

512 (-5%)

DA Value

$17,800,607
(-177.4%)

$49,393,046
(-10.85%)

$54,799,241
(+33.49%)

$36,445,849
(-10.01%)

$40,500,864
(-17.57%)

$49,134,213
(-19%)

 

 

 

2009/2010

2008/2009

2007/2008

2006/2007

2005/2006

2004/2005

Dwelling Nos

53

54 (-27%)

74 (-18.6%)

91 (+71%)

53 (-62.4%)

141

Dwelling Values

$9,874,058
(-37.52%)

$13,579,161
(-8.9%)

$14,911,897
(-12.2%)

$16,985,052
(+61.7%)

$10,497,781
(-59.9%)

$25,944,209

 

 

 

2009/2010

2008/2009

2007/2008

2006/2007

2005/2006

2004/2005

Average Value Dwellings

$186,303
(-35%)

$251,466
(+25.0%)

$201,512
(+7.37%)

$186,650
(-5.76%)

$198.071
(+7.6%)

$184,000
(+10.0%)

 

 

For the financial year 2009/2010, the area receiving the greatest number of applications was the Nambucca Heads area of the Shire with a total of 47 (22.4%) applications to the value of $3,153,916 (17.85%).

 

Rural-residential was next with 38 (18.1%) applications at $3,815,515 (18.03%), followed by Macksville with 33 (15.7%) applications with an investment of $2,443,144 (13.83%).

 


The remaining applications are as follows:

 

Rural?????????????????????????????? 30 (14.3%)?????????? $1,312,997 (? 7.43%)

Valla Beach ??????????????????? 28 (13.3%)?????????? $3,457,451 (19.57%)

Scotts Head??????????????????? 15 (? 7.1%)?????????? $3,137,467 (17.76%)

Bowraville??????????????????????? 10 (? 4.8%)?????????? $?? 185,083 (? 1.05%)

Villages?????????????????????????? ? 9 (? 4.3%)?????????? $?? 790,034 (? 4.47%)

 

A total of 53 new dwelling applications were received for the 12 month period with the rural and rural-residential areas leading the way with 19 new dwellings (14 being in rural-residential areas) with a total investment of $3,512,900. Valla Beach was next best with 10 new dwellings at $2,435,845 then Macksville with 6 with a value of $1,345,737.

 

The number of subdivision applications received for 2009/2010 was 11 with 1 of these being for rural-residential subdivisions. A total of 24 subdivision plans were released creating 44 new lots compared to 28 subdivision plans and 65 new lots last year. The new lots for 2009-2010 are outlined below.

 

SUBDIVISION PLANS RELEASED 1 JULY 2009-30 JUNE 2010

 

Rural-Residential:

 

 

No of Plans Released

 

Additional Lots Created

5

 

16

 

 

 

Residential:

 

 

No of Plans Released

 

Additional Lots Created

9

 

18

 

 

 

Rural:

 

 

No of Plans Released

 

Additional Lots Created

1

 

1

 

 

 

Industrial/Commercial:

 

 

No of Plans Released

 

Additional Lots Created

0

 

0

 

 

 

Boundary Adjustments:

 

 

No of Plans Released

 

Additional Lots Created

3

 

0

 

 

 

Road Widening/Acquisition:

 

 

No of Plans Released

 

Additional Lots Created

1

 

0

 

 

 

Strata:

 

 

No of Plans Released

 

Additional Lots Created

0

 

0

 

 

 

Community Title/Integrated Housing:

 

 

No of Plans Released

 

Additional Lots Created

2

 

9

 

 

 


 

Leasehold:

 

 

No of Plans Released

 

Additional Lots Created

0

 

0

 

 

 

Consolidation of Lots:

 

 

No of Plans Released

 

Additional Lots Created

3

 

0

 

 

COMPARISON OF DEVELOPMENT APPLICATION PROCESSING TIMES 2008/2009 WITH 2009/2010

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

19 August 2010

Director Environment & Planning's Report

ITEM 10.5??? SF1148??????????? 190810???????? Contract Regulatory Officer's Report - July 2010

 

AUTHOR/ENQUIRIES:???? Phillip Gall, Manager Health and Building ????????

 

Summary:

 

The following is the Contract Regulatory Officer?s Report for July 2010.

 

 

Recommendation:

 

That the report from the Contract Regulatory Officer for July 2010 be received and noted by Council.

 

 

 

Dogs

Total

Total

Seized

 

23

Returned to Owner

5

 

Impounded

18

 

Total Seized

23

23

Breakdown

Total

Total

Seized

 

23

From Previous Month

 

4

Stolen Dog Recovered

 

0

Released to Owner

1

 

Returned to Owner

5

 

Euthanized

15

 

Currently in Pound