NAMBUCCA SHIRE COUNCIL

 

 

Special Meeting of Ordinary Council - 27 August 2008

 

AGENDA†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Page

 

1††††††† APOLOGIES

2††††††† PRAYER

3††††††† DISCLOSURE OF INTEREST

4††††††† CONFIRMATION OF MINUTES ó Ordinary Council Meeting - 21 August 2008

5††††††† Notices of Motion

5.1†††† Notice of Motion - Withdrawal of Mobile Breast Screening Services from the Nambucca Valley

6††††††† DELEGATIONSóMotion to hear Delegations

9.4†††† Bowraville Recreation Club Co-operative Limited - Request to Waive Loan Balance and Lift Caveat on Title

††††††††† (i)†††††† Mrs Margaret Mottley on behalf of Bowraville Recreation Club

7††††††† ASKING OF QUESTIONS WITH NOTICE

8††††††† QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9††††††† General Manager Report

9.1†††† Quarterly Review - Performance Targets Achievements to 30 June 2008

9.2†††† Report on Investments to 31 July 2008

9.3†††† Changes to Local Government Act - Register of Donations and Expenditure Declarations - Recording which Councillors Vote For and Against Each Planning Decision

9.4†††† Bowraville Recreation Club Co-operative Limited - Request to Waive Loan Balance and Lift Caveat on Title - DELEGATION

9.5†††† Promoting Better Practice Program Report

9.6†††† Christmas Holidays Closure

10††††† Director Environment and Planning Report

10.1†† Final Report on review of Council's Policies - Environment Planning Department

10.2†† Development Applications Determined Under Delegated Authority from 9 July 2008 to 20 August 2008

10.3†† Outstanding Development Applications more than 12 Months, Applications where submissions have been received and not determined

10.4†† Report on Australian Institute of Building Surveyors - NSW State Conference - Sydney 4-5 August 2008

10.5†† Development Application Statistics with Comparable Figures for all Developments for 2007/2008 and Comparable Years from 2003-2007

11††††† Director Engineering Services Report

11.1†† DA2007/800 - Integrated Housing at 8 Pacey Street, Nambucca Heads

11.2†† DA2006/056 - Residential Submission, South Macksville

11.3†† Policy Review - Public Gates and Motor Bypass (Grids)

11.4†† Works Depot Improvements

11.5†† Macksville Sewerage Treatment Plant - Effluent Reuse


12††††† General Manager's Summary of Items to be Discussed in Closed Meeting

12.1†† Moores Road - Road Widening

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

12.2†† Council Owned Buildings for Public Use - Essential Fire Safety Measures

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

12.3†† Proposed Major Project Corner Ridge and Liston Street, Nambucca Heads

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

i††† Motion To Close The Meeting

ii†† Public Verbal Representations Regarding Proposal To Close

iiiConsideration Of Public Representations

iv†† Deal With Motion To Close The Meeting

 

13††††† MEETING CLOSED TO THE PUBLIC

14††††† REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.

 



Special Meeting of Ordinary Council

27 August 2008

Notice of Motion

ITEM 5.1††††† SF793††††††††††††† 270808†††††††† Notice of Motion - Withdrawal of Mobile Breast Screening Services from the Nambucca Valley

 

AUTHOR/ENQUIRIES:†††† George Hicks, Mayor †††††††

 

Summary:

 

Councillors will have received a copy of a response from Mr Chris Crawford, Chief Executive of the North Coast Area Health Services, in relation to its representations regarding the withdrawal of mobile breast screening from the Nambucca Valley.The response is attached to this notice of motion.

 

Whilst Mr Crawford advises that the Coffs Harbour service has current, high quality computerised radiography equipment, I still donít think this makes up for the loss of a well patronised mobile service.There is every chance that the number of breast screenings in the target age group will decrease with women being forced to travel to Coffs Harbour for the service.

 

I believe that Council should note Mr Crawfordís response and reply that it still does not support the withdrawal of the mobile service.If the service is not reinstated, Mr Crawford should be requested to undertake a full evaluation of its withdrawal after 12 months.I will be interested to know the number of preventative breast screenings which were conducted for Nambucca Valley residents at both Coffs Harbour and by the mobile service in the 12 months prior to its withdrawal from the Nambucca Valley versus the number conducted at Coffs Harbour in the 12 months following.

 

 

Recommendation:

 

That Council note Mr Crawfordís response but advise him that in Councilís view the mobile van based service is the best means of ensuring that women in the target age group undertake the recommended screening.Further, that if the service is not reinstated, the Area Health Service should undertake a full evaluation of its withdrawal after 12 months.

 

 

 

 

Attachments:

1View

Doc no. 19648/2008 - Information in response to correspondence regarding the withdrawal of mobile BreastScreening from the Nambucca Valley

 


Special Meeting of Ordinary Council - 27 August 2008

Notice of Motion - Withdrawal of Mobile Breast Screening Services from the Nambucca Valley

Attachment 1

Doc no. 19648/2008 - Information in response to correspondence regarding the withdrawal of mobile BreastScreening from the Nambucca Valley

 


Special Meeting of Ordinary Council

27 August 2008

General Manager's Report

ITEM 9.1††††† SF820††††††††††††† 270808†††††††† Quarterly Review - Performance Targets Achievements to 30 June 2008

 

AUTHOR/ENQUIRIES:†††† Michael Coulter, General Manager †††††††

 

Summary:

 

In accordance with the provisions of Section 407 of the Local Government Act 1993 I wish to report the extent to which the performance targets set in Council 2007/2008 Management Plan have been achieved.

 

 

Recommendation:

 

That Council note the extent to which the Performance Targets have been achieved for the quarter to 30 June 2008.

 

 

 

 

 

 

Attachments:

1View

18135/2008 - Quarterly Reviews - Performance Targets - to 30 June 2008

 


Special Meeting of Ordinary Council - 27 August 2008

Quarterly Review - Performance Targets Achievements to 30 June 2008

Attachment 1

18135/2008 - Quarterly Reviews - Performance Targets - to 30 June 2008

 

PERFORMANCE TARGETS

 

 

TO

 

30 June 2008

 

GENERAL MANAGER

DIRECTOR ENGINEERING SERVICES

DIRECTOR ENVIRONMENT

AND PLANNING


 

Text Box: GENERAL MANAGER


Special Meeting of Ordinary Council - 27 August 2008

Quarterly Review - Performance Targets Achievements to 30 June 2008

Attachment 1

18135/2008 - Quarterly Reviews - Performance Targets - to 30 June 2008

 

 

PRINCIPAL ACTIVITY

ADMINISTRATION

 

 

FUNCTION

CORPORATE DEVELOPMENT

 

 

OBJECTIVE

To ensure a progressive and proactive approach to the provision of appropriate, effective and efficient services.

 

 

STRATEGY

Develop long term strategic corporate and financial planning objectives that reflect the Councilís goals and the community needs.

 

RESPONSIBLE OFFICER

General Manager

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Ascertain community values so as to prepare a long term strategy plan

†††† Undertake community survey

†††† Community survey undertaken in 2007 with results to be incorporated in Management Plan for 2008/2013

100%

 

Develop a long term strategic plan for the community

†† Identify community's main priorities and expectations for the future and plan strategies for achieving these goals

†† Community strategic plan completed by 31 December 2008

100%

 

Develop a long term asset management plan

†† Implement an asset management system to meet corporate, financial and community requirements for asset maintenance, asset renewal and asset upgrades

†† System implemented by 30 June 2008

20%

Delays recruiting.Development of policy and software assessment underway.

Review Council's policies and delegations

†† Review and update policies and delegations

†† Review completed by 30 June 2008

80%

Delegations complete.40 policies from 250 still to be done.


 


PRINCIPAL ACTIVITY

ADMINISTRATION

 

 

FUNCTION

CORPORATE SUPPORT SERVICES

 

 

OBJECTIVE

To provide a high standard of administrative support to meet Council and Community needs.

 

 

STRATEGY

Refine and maintain processes to deliver timely and accurate information to Council and the Community.

 

RESPONSIBLE OFFICER

General Manager

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Make Council meetings easier to follow and improve the accuracy of the minutes

Install an electronic business paper

†† Motions can be reviewed on a screen before being put

†† Minutes finalised at conclusion of meeting

†† Minutes posted on website the following morning

90%

Not practical to complete minutes at meeting.Otherwise ok.


Special Meeting of Ordinary Council - 27 August 2008

Quarterly Review - Performance Targets Achievements to 30 June 2008

Attachment 1

18135/2008 - Quarterly Reviews - Performance Targets - to 30 June 2008

 

 

PRINCIPAL ACTIVITY

ADMINISTRATION

 

 

FUNCTION

FINANCIAL MANAGEMENT

 

 

OBJECTIVE

Maintain a sound and sustainable financial position.

 

 

STRATEGY

Ensure the timely provision of financial advice and information to support Councilís decision making processes.

 

RESPONSIBLE OFFICER

Manager Financial Services

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Prepare a long financial plan

††††† 10 year financial plan which incorporates estimates for growth in revenue and grants, planned capital projects including asset management, and projected operational expenditure

†† Plan ready for consideration for 2008/2013 Management Plan

50%

Draft 20 year Community Strategic Plan and Draft 5 yr Infrastructure Management Plan produced with Draft Management Plan.

Maximise return on investment portfolio

†††† Invest surplus funds in accordance with Council strategy and independent advice

†† Investments return comparable with benchmarks set in Council's investment strategy

15%

Continued volatility in investment markets requires assessment and monitoring to be with each Quarterly budget review.

 


 

PRINCIPAL ACTIVITY

ADMINISTRATION

 

 

FUNCTION

CUSTOMER SERVICE

 

 

OBJECTIVE

To sustain a high level of customer satisfaction.

 

 

STRATEGY

Deliver a consistent level of quality service at all times.

 

RESPONSIBLE OFFICER

General Manager

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Improve Customer Service

††††††† Prepare customer service charter

††††††† Provision of training in implementation of customer service charter

†††† Customer service charter prepared before 31 December 2007

†††† Charter considers all aspects of customer serviceóface to face, telephone, enquiries

†††† Charter considers all aspects of customer serviceóface to face, telephone, enquiries, complaint handling

†††† Training provided to all indoor staff and outdoor supervision staff by 30 June 2008

†††† Charter adopted by Council and posted on Council's web site.

10%

Preliminary work has been undertaken on requests.Review of customer request system software undertaken.Unable to identify cost effective software replacement at this stage.

 


 


PRINCIPAL ACTIVITY

ADMINISTRATION

 

 

FUNCTION

RISK MANAGEMENT AND INSURANCE SERVICES

 

 

OBJECTIVE

To continue to improve safety in the workplace and the public environment and maintain appropriated insurance protection.

 

 

STRATEGY

Implement policies, procedures, practices and initiatives to improve safety and protect Councilís assets.

 

RESPONSIBLE OFFICER

Safety Officer

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Maintain a Strategic Risk Management Program

Deliver relevant training and effective awareness programs to staff on workplace safety

†† Induction of staff

†† Number of training and awareness programs conducted.

†† Number of work related claims or reported incidents.

100%

 

Conduct regular safety audits of work sites

†† Number of safety audits conducted.

†† Level of compliance

†† Staff awareness

100%

 

Develop and maintain relations with external service provides to ensure legislative compliance and awareness of latest developments in risk management

†† Attendance at Risk Management Group and Safety Group meetings.

†† Legislative compliance

†† Policies and procedures are reviewed in response to legislative requirements and industry developments.

100%

 

Carry out risk assessment and analysis

†† Safety Management Plans and Safe Work Methods Statements reviewed and updated.

75%

On-going


 


PRINCIPAL ACTIVITY

ADMINISTRATION

 

 

FUNCTION

INFORMATION TECHNOLOGY

 

 

OBJECTIVE

Continued development of information technology and utilise technological advances to improve Councilís overall efficiency.

STRATEGY

Serve the Council with current, cost effective and responsive information technology

 

RESPONSIBLE OFFICER

Manager Information Technology

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

 

Investigate cost of replaying Council's Fujitsu software

Assess alternative software products

†† Report on the future of the Fujitsu software and alternatives to be considered by Council before 30 June 2008

50%

Underway. MOU with LoGITA Fujitsu Councils for joint tender. Tender expected August 2008. Demonstrations and Evaluation to follow.

 

 

 


 

PRINCIPAL ACTIVITY

ADMINISTRATION

 

 

FUNCTION

HUMAN RESOURCES

 

 

OBJECTIVE

To provide effective human resources management.

 

 

STRATEGY

Implement and maintain appropriate human resource management practices

 

RESPONSIBLE OFFICER

Manager Human Resources

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Develop new industrial agreement for Council staff

Consult with Council staff and unions: determine whether Federal, State or unregistered; in consultation with the General Manager resolve issues

New industrial agreements in place by 30 June 2008

0%

Legislation post Work Choices silent on local government.Deadline will not be achieved.

 


 

PRINCIPAL ACTIVITY

ECONOMIC AFFAIRS

 

 

FUNCTION

TOURIST PROMOTION

 

 

OBJECTIVE

To encourage and facilitate promotion of the Nambucca Valley as prime tourist destination

 

 

STRATEGY

Promote the area as a desirable tourist or visitor destination

 

RESPONSIBLE OFFICER

Manager Business Development

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Develop a local tourist industry strategy

Produce an action plan to build on an develop existing structure and product to enhance the sustainability of tourism in the Shire

Strategy adopted by 31 December 2007

100%

Implementing action plans.


 

PRINCIPAL ACTIVITY

RECREATION AND CULTURE

 

 

FUNCTION

SWIMMING POOLS

 

 

OBJECTIVE

Provide public swimming pool for active and passive recreational needs

 

 

STRATEGY

Provide safe and healthy swimming pool and facilities within allocated resources.

 

RESPONSIBLE OFFICER

General Manager

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Maintain water quality

Testing and recording of water a minimum of twice per day

†† Test results compared to Health Department Standards / Guidelines

100%

Independent lab testing conducted once a month.Records now maintained.

Improve pool facilities and maintenance requirements

Asset Management Plan

 

†† Ongoing improvement funding

†† Meet OH&S Standards and WorkCover safety requirements

 

100%

Water slide now has Work Cover approval.Plans for upgrading chemical storage being prepared. These plans are now being provided with engineers reports.

Project being prepared for construction of Chemical storage facility.

Water safety guidelines

Seasonal review of Management Plan with pool management

†† Compliance with State guidelines and legislation

100%

 

 

 


 

PRINCIPAL ACTIVITY

ECONOMIC AFFAIRS

 

 

FUNCTION

TOURIST PROMOTION

 

 

OBJECTIVE

To encourage and facilitate promotion of the Nambucca Valley as a prime tourist destination.

 

 

STRATEGY

Delegation to Australiaís Holiday Coast in conjunction with Nambucca Valley Tourism Advisory Group to promote the Council area as a desirable tourist or visitor destination. Provide an efficient and relative tourism information service.

 

RESPONSIBLE OFFICER

General Manager

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Ensure the services of the Visitor Information Centre are well utilised.

††† Continually update displays and presentation material

††† Promote booking services

††† Train and support VIC Volunteers

††† Develop visitors guides

Increased visitation and enquiries to the Centre.

100%

 

100%

100%

100%

On-going

 

On-going

On-going

On-going

Active and supportive participation in local and regional marketing and events

††† Provide assistance and support in coordination and expansion of local events and festivals

††† Participate in promotions and events that advertise and promote tourism for Shire

††† Contribute to and participate in regional tourism activities/events

†† Expansion of existing and development of new events and festivals

†† Promotional material distributed

††† Events attended

†† Participate in regional activities/events

100%

 

 

 

100%

 

100%

On-going

 

On-going

Tradeshow DVD completed 2007

 

On-going Attended Sydney, Melbourne & Brisbane trade shows.

 


 

PRINCIPAL ACTIVITY

ECONOMIC AFFAIRS

 

 

FUNCTION

BUSINESS DEVELOPMENT & PROMOTION

 

 

OBJECTIVE

To foster local employment opportunities and economic self-sufficiency

 

 

STRATEGY

Develop and promote the Council area as a desirable location for economic development

 

RESPONSIBLE OFFICER

Economic Development Officer

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Attract new business

†† Service all business and investment enquiries received.

†† Seek out and encourage new investment opportunities.

†† Number enquiries received

 

†† Business and employment opportunities created

100%

 

100%

On-going

 

On-going

Provide quality business information to promote and expand Economic Development.

†† Maintain database of economic information and development opportunities

†† Develop economic development information service on Website.

†† Maintain and expand various brochures, kits, promotional material for business and industry development.

†† Database current

 

†† Website developed.

 

†† Material relevant and distributed.

100%

 

100%

 

100%

On-going

 

On-going

 

On-going

Liaise with business and industry with the Shire to assist their sustainability and growth.

†† Maintain links with Department of State and Regional Development and develop links with other relevant government and non Government organisations.

†† Regular meetings with existing business.

†† Existing relationships maintained and new networks established.

 

†† Meetings held

100%

 

 

100%

On-going

 

 

On-going

Participate in local and regional promotions etc.

†† Attend relevant festivals, events, promotions and exhibitions.

†† Attendance at relevant events etc.

100%

On-going


 

PRINCIPAL ACTIVITY

ECONOMIC AFFAIRS

 

 

FUNCTION

LAND DEVELOPMENT

 

 

OBJECTIVE

To pursue opportunities for development of residential and industrial and provide economic gain and growth to Council

 

 

STRATEGY

Ensure a diversity of residential and industrial and throughout the Shire to meet all growth demand

 

RESPONSIBLE OFFICER

Property Officer

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Maintain adequate supply of land stock for residential and industrial development

Review land stock and identify good quality real estate for development

†† Land stock

†† Land sales

100%

Modification to the Hyland Park subdivision completed and submitted to Council 18/07/2008.Land swap with Dept. of Local Government has received approval from Minister and Governor.

 

 

 

 


 

Text Box: DIRECTOR ENGINEERING SERVICESí



Special Meeting of Ordinary Council - 27 August 2008

Quarterly Review - Performance Targets Achievements to 30 June 2008

Attachment 1

18135/2008 - Quarterly Reviews - Performance Targets - to 30 June 2008

 

 

PRINCIPAL ACTIVITY

ADMINISTRATION

 

 

FUNCTION

PLANT AND EQUIPMENT

 

 

OBJECTIVE

Manage Councilís Plant and Equipment in an effective and cost efficient manner.

 

 

STRATEGY

To provide a cost effective plant management service to Council incorporating plant replacement and maintenance service

 

RESPONSIBLE OFFICER

Manager Civil Works

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Replace plant at the most cost effective time

Develop economic analysis system and 20 year plant replacement plan.

Establish and maintain a Plant Replacement Reserve.

Economic analysis system presented to Plant Committee

0%

Awaiting auditors advice

 

 

20 year plan reviewed annually in February

100%

 

 

 

Funds allocated in accordance with 20 year plan

0%

Funds identified in 20 year plan reduced by Council

Maintain an adequate level of plant utilisation, operating costs and income.

Plant stand down time minimised

Undertake private works to fill quiet periods

Review plant operating costs

Stand down time compared to previous period.

100%

Basic information only.No formal fleet management system in place

 

 

Percent of actual hours operated against hours available compared to previous quarter.

100%

Quarterly reports prepared

 

 

Plant operation reports presented to Plant Committee on a quarterly basis.

0%

All reports now to Council

 

Review hire rates on a quarterly basis

Review completed and hire rate variations adopted.

100%

 

Have plant available for use on each working day as required.

Maintain a mechanical workshop and associated staff and equipment.

Ensure all plant and vehicle items are inspected for RTA registration.

Workshop in place and staffed.

100%

 

 

 

Inspections completed in February.

100%

 


 

PRINCIPAL ACTIVITY

PUBLIC ORDER AND SAFETY

 

 

FUNCTION

FIRE CONTROL

 

 

OBJECTIVE

To protect the environment, health and safety of the community by providing an effective response to fire related emergencies in accordance with the Service Land Level Agreement with the Rural Fire Service

 

 

STRATEGY

To maintain an effective volunteer Rural Fire Service to protect the community from bush fire related emergencies

 

RESPONSIBLE OFFICER

Director Engineering Services

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Provide advice and inspect areas for bush fire protection management.

Rural Fire Service to provide timely bushfire related advice in accordance with relevant codes and standards and best practice with regard to LEPs, Development Applications, evidence or legal action involving council.

Development Applications completed or advice provided within 14 days of receipt.

Risk management audit shows reduced risk levels.

90%

Local approvals satisfactory. Delays with HQ response.

 

Rural Fire Service to inspect properties (subject to Councilís request and upon identifying a possible bushfire hazard on private property), to ascertain whether RFS should consider the issuance of a s66 notice to a private land owner/occupier. (CS-05)

90% of inspections carried out within two working days of a request from Council.

100%

 

Support the suppression of bushfires

Rural Fire Service to plan appropriate location and type of fire trails in accordance with Bush Fire Risk Management and Operational Plans. (CS-07)

Audit conducted of the trails planned and located.

100%

No new trails developed or outstanding

 

Rural Fire Service to identify fire trails requiring construction and maintenance.(CS-07)

50% of recommended trails constructed and maintained in accordance with agreed plans and standards.

 

Participation on the Nambucca Bush Fire Management Committee. (M-08)

Minutes available to Councillors

Feedback provided.

100%

 

 

 

PRINCIPAL ACTIVITY

PUBLIC ORDER AND SAFETY

 

 

FUNCTION

FIRE CONTROL

(continued)

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Ensure the Rural Fire Service can sustain sufficient numbers of competent and equipped personnel in operations and activities by the implementation of effective personnel planning programs.

Rural Fire Service to develop local training plan based on local training needs, resources, priorities and attitudes, underpinned by the Service Delivery Model outcomes. Audit and review the effectiveness of the implementation. (L&D Ė 03)

Training Plan developed in accordance with Service SOPs.

100%

 

Manage Zone firefighting resources

Rural Fire Service to issue protective clothing and personal accessories to all firefighters in accordance with Service. (OPS-20)

PPE issued to all brigades.

100%

 

 

Rural Fire Service to ensure that all equipment listed in Schedule 4 of the Service Level Agreement will be maintained in a serviceable condition in accordance with the Service Standards. (OPS-22)

Asset management plan and maintenance schedules developed for all major plant and equipment.

80% of equipment maintained within specified timeframes.

100%

All vehicles inspected for 2007/08 certificates

Manage Zone property

Rural Fire Service to review the operational requirements of each brigade to ensure their stations are of sufficient standard, adequate maintenance and appropriate location. (M-13)

Number of stations compared to brigade numbers.

Standard of station meets Service Standard specifications.

100%

Audit conducted by Head Office. Results yet to be released to local branches

 


 

PRINCIPAL ACTIVITY

PUBLIC ORDER AND SAFETY

 

 

FUNCTION

EMERGENCY SERVICES

 

 

OBJECTIVE

To protect the environment, health and safety of the community with an effective response to emergency situations

 

 

STRATEGY

To support the State Emergency Service organisation in this area

 

RESPONSIBLE OFFICER

Director Engineering Services

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Provide and maintain vehicles for the SES

Replace vehicles in accordance with the Plant Replacement Policy

Distance travelled and vehicle age as per Councils plant replacement program.

100%

 

Provide access to an operations centre

Maintained office space and storage area (equipment and plant)

SES Controller to provide an annual report on facilities by January prior to budget allocations being determined.

100%

 

Provide access to communications equipment

Phones, fax and office equipment maintained

SES Controller to advise on equipment condition by January prior to budget allocations being determined.

100%

 

 

 


 


PRINCIPAL ACTIVITY

PUBLIC ORDER AND SAFETY

 

 

FUNCTION

BEACH CONTROL

 

 

OBJECTIVE

To ensure the health, safety and well being of the community are protected during nominated patrol periods.

 

 

STRATEGY

Establish, implement and maintain lifeguard services to ensure compliance with the adopted level of service and within approved allocation of resources.

 

RESPONSIBLE OFFICER

Director Engineering Services

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Control lifeguard services during summer school vacation period

Lifeguard services provided as per contract agreement

Lifeguards on duty during the identified times in the contract agreement

Annual lifeguard activity reports submitted to Council by 31 March.

100%

 

Promote beach safety

Provide and maintain of beach safety signage

Signage complies with Councilís Policy as identified in annual audit, completed by 30 June 2008

0%

Review of signs that require replacement by 06/08.Jointly with Department of Environment and Climate Change.No progress.

 

Voluntary Rangers issue beach driving permits and supervise vehicles on beaches

Availability of Voluntary Rangers to check compliance

100%

Authorisations renewed

 

 

 

 


 

PRINCIPAL ACTIVITY

HOUSING AND COMMUNITY AMENITIES

 

 

FUNCTION

WASTE MANAGEMENT

 

 

OBJECTIVE

To protect and where possible enhance the natural environment

 

 

STRATEGY

To ensure that the community has a regular, cost effective and environmentally responsible waste management system

 

RESPONSIBLE OFFICER

Director Engineering Services

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Provision of kerbside recycling, organics and other waste service for Nambucca Valley.

Coffs Coast Regional Waste Services

Compliance with contracts

100%

 

Achieve a 100% diversion of putrescible waste going to Nambucca landfill

Coffs Coast Regional Waste Services to process waste at Coffs Harbour

 

Processing of recycling, organics and mixed commercial waste transported to Coffs Harbour for processing and resource recovery.

 

80%

Waiting on processing and resource recovery of commercial domestic type waste

Maintain an operational local waste facility for non-putrescible or inert waste

Design and construction plans regularly revised for future cell construction

Annual review of needs

80%

Volumetric survey completed.New cell required by 2011 subject to waste quantities

Achieve acceptable environmental outcomes for the waste facilities.

Meet Licence conditions

Monitoring results, percent compliance with EPA licence.

50%

Subject to consultants report and Department of Environment and Climate Change acceptance

Rehabilitate filled waste disposal areas.

Cover cells after being filled to capacity

Compliance with licence conditions

50%

Subject to tests Consultants report and Department of Environment and Climate Change acceptance.

 

 

PRINCIPAL ACTIVITY

HOUSING AND COMMUNITY AMENITIES

 

 

FUNCTION

STREET CLEANING

 

 

OBJECTIVE

To maintain and improve urban streets beautification

 

 

STRATEGY

To ensure that the footpaths and gutters in urban streets are clean and free of litter

 

RESPONSIBLE OFFICER

Manager Civil Works

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Maintain an acceptable level of street and park cleanliness

Regular servicing of street and park litter bins

Supervisor(s) to inspect and assess standard achieved

100%

 

 

Regular cleaning of commercial areas in Nambucca Heads, Bowraville, Scotts Head, Valla Beach and Macksville

Supervisor(s) to inspect and assess standard achieved

100%

 

 

High profile areas swept by specialised vehicle twice per year.

Complete in December and May.

100%

By contractor

 

 


 

PRINCIPAL ACTIVITY

HOUSING AND COMMUNITY AMENITIES

 

 

FUNCTION

PUBLIC CONVENIENCES

 

 

OBJECTIVE

To provide safe and healthy public convenience

 

 

STRATEGY

To provide sufficient resources to ensure that public conveniences are maintained in a healthy condition.

 

RESPONSIBLE OFFICER

Manager Civil Works

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Public Conveniences are clean, healthy and safe and are accessible to the public.

Daily servicing of public conveniences.

Quarterly pressure cleaning of public conveniences.

Respond to Complaints

Cleaning recorded in Maintenance Management System

Supervisor(s) to inspect and assess standard achieved.

Reduction in number of complaints received.

100%

 

 

Resources are allocated in budget.

Budget approved to meet targets.

100%

 

 

 

 


 

PRINCIPAL ACTIVITY

HOUSING AND COMMUNITY AMENITIES

 

 

FUNCTION

TREE PLANTING

 

 

OBJECTIVE

To protect and where possible enhance the natural environment

 

 

STRATEGY

To enhance the environment by planting and maintenance of trees on public land

 

RESPONSIBLE OFFICER

Manager Civil Works

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Manage number of trees in streets and parks

Prepare tree planting program.

Submit program to Director Engineering Services for approval

Trees planted in accordance with adopted programs

Species have minimal impact on assets.

100%

 

Maintain trees in public places to ensure safety of people and minimise property damage

Inspect and act on dangerous trees

(remove / lop / advise complainant)

Within one month of complaint

Dangerous trees reported to insurers and Council

100%

 

 

Maintain a register of all unsuitable trees for programmed removal or lopping

Maintain or remove based on priorities and available funds on recommended removals

90%

 

 

Carry out an annual maintenance program by qualified contractor

Program completed by December

100%

 

 

 


 

PRINCIPAL ACTIVITY

HOUSING AND COMMUNITY AMENITIES

 

 

FUNCTION

TREE PLANTING

 

 

OBJECTIVE

To protect and where possible enhance the natural environment

 

 

STRATEGY

To enhance the environment by planting and maintenance of trees on public land

 

RESPONSIBLE OFFICER

Manager Civil Works

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

 

Replace trees removed with more appropriate species taking into account location, powerlines, visibility etc.

Species meet guidelines of Country Energy and Water and Sewer requirements

100%

 

Protect trees from and respond to deliberate damage of trees on public land

Develop a strategy of public awareness. Reward information resulting in conviction. The issuing of fines.

Develop a strategy to counter vandalism

Media Release at least once a year advising of $5,000 reward

100%

Banner erected in Parker Street

 

 

Reported and/or detected tree damage investigated and actioned including warning letters or fines.

100%

 

 

 

Strategy to counter vandalism adopted by Council by 31 December 2007.

100%

Policy adopted by Council

 


 

PRINCIPAL ACTIVITY

HOUSING AND COMMUNITY AMENITIES

 

 

FUNCTION

STORMWATER MANAGEMENT

 

 

OBJECTIVE

To protect and where possible enhance the natural environment

 

 

STRATEGY

Reduce the pollutant load on creeks and rivers by implementing the Stormwater Management Plan.

 

RESPONSIBLE OFFICER

Manager Civil Works

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Maintain Gross Pollutant Traps (GPT) provided on main drainage lines.

Stormwater treatment devices inspected after every 100mm of rain or every month, which ever comes first and undertake programmed maintenance

Inspection undertaken and recorded in Maintenance Management System.

0%

Review of GPTís being undertaken and recorded in MMS system

 

 

Gross pollutant traps cleaned and debris removed at intervals not exceeding 90 days

0%

Not undertaken until 1 July 2008.

 

 

 

 


 

PRINCIPAL ACTIVITY

HOUSING AND COMMUNITY AMENITIES

 

 

FUNCTION

NOXIOUS WEEDS

 

 

OBJECTIVE

To protect and where possible enhance the natural environment

 

 

STRATEGY

To protect the health of the community and viability of agricultural land from the invasion of land by noxious weeds

 

RESPONSIBLE OFFICER

Manager Civil Works

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Control noxious weeds on private land

Inspector to physically visit properties and if required letter of advice, Section 18 or 20 Notice issued or fine imposed

Inspect minimum number of properties per annum as required by grant conditions.

100%

 

Control noxious weeds on Council controlled land

Inspect Council owned land as required and utilise appropriate control methods to reduce noxious weeds

Net reduction in noxious weed infestations

Compliance with Pesticides Use Notification Plan.

100%

Detailed mapping not available

 

Map areas of infestation

Location of noxious weeds input in GIS system

0%

Detailed mapping not available

 

Apply for Noxious Weeds Grant

Noxious Weed Grant application submitted in May

0%

Not due

 

 

 

 


 

PRINCIPAL ACTIVITY

RECREATION AND CULTURE

 

 

FUNCTION

SPORTING GROUNDS, PARKS AND GARDENS

 

 

OBJECTIVE

To provide facilities and services in response to the active and passive recreational and cultural needs of residents and visitors

 

 

STRATEGY

To provide and maintain parks, gardens, playgrounds and sporting fields that satisfy the active and passive needs of the community

 

RESPONSIBLE OFFICER

Manager Civil Works

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Maintain sporting grounds to service existing needs

Maintain playing surfaces to an acceptable standard by mowing, aeration and fertilisation.

Accomplishment recorded in Maintenance Management System

Review with the Committee of Management.

100%

 

Parks meet the passive recreational needs to the community

Playgrounds are maintained in a safe condition and conform to Australian Standards

No inspection more than 12 months old.

Maintenance program completed

100%

 

 

Parks maintained to an acceptable standard.

 

100%

 

 

 


 

PRINCIPAL ACTIVITY

TRANSPORT AND COMMUNICATION

 

 

FUNCTION

ROADS AND BRIDGES

 

 

OBJECTIVE

Management of the Roads and Traffic system to promote safe, economic and efficient movement of people and goods

 

 

STRATEGY

To maintain and develop the urban and rural road network

 

RESPONSIBLE OFFICER

Manager Civil Works

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Rural road sealed network to meet condition rating in accordance with Councils adopted Road Hierarchy Policy and to achieve their design service life

Road Hierarchy Policy standards

Annual Condition Assessment completed by February

Hazard identification carried out in accordance with policy

100%

 

 

Implement a rolling program of pavement reconstruction/rehabilitation

Program presented to Council for budget consideration

100%

 

 

Implement a 5 year rolling program of reseals

Program presented to Council for budget consideration

100%

 

 

Control roadside vegetation

Carryout works in accordance with policy

100%

 

 

Maintenance Management System

Accomplishment reports generated.

100%

 

 

 


 

PRINCIPAL ACTIVITY

TRANSPORT AND COMMUNICATION

 

 

FUNCTION

ROADS AND BRIDGES

(continued)

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Rural gravel roads to provide acceptable riding qualities and safe standards

Road Hierarchy Policy standards

Annual assessment of conditions by February

Hazard identification carried out in accordance with policy

100%

 

 

Grade roads to maintain a surface which is drained and trafficable in accordance with Councilís policy

Length of road graded compared to programme

100%

 

 

Monitor condition of network

Regular inspections carried out

100%

 

 

Control roadside vegetation

Accomplishment recorded in Maintenance Management System.

100%

 

 

Carry out minor improvements (benching / widening)

Locations identified by Supervisors.

100%

Richards Road/Newee Creek Intersection

Urban street sealed network to meet condition rating in accordance with Councils adopted Road Hierarchy Policy

Monitor condition of network.

Annual Condition Ratings Review completed by February

100%

 

 

Develop a rolling programme of pavement reconstruction

Programme presented to Council for budget consideration

100%

 

 

Implement a Maintenance Management System

Accomplishment reports generated

100%

 

 

 


 

PRINCIPAL ACTIVITY

TRANSPORT AND COMMUNICATION

 

 

FUNCTION

ROADS AND BRIDGES

(continued)

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Bridges maintained to ensure all bridges are safe, and structurally capable of carrying out their design function

Annual visual inspection program to determine condition.

Rolling replacement program

Load limits identified

Preparation of an annual priority list by February

5 year upgrade program developed

Complete bridge replacement program

Load limits signposted

100%

 

 

 

 

 

100%

Prepared for next budget

Extend the bitumen road network

Construct projects from priority list in accordance with road hierarchy and when funds are available

Continually monitor traffic movement

Submitted program completed

Traffic counts

10 0%

Old Coast Road, Nursery Road

Maintain conditions of Regional Roads

Expend grants in accordance with the agreement with the Roads and Traffic Authority

Annual Condition Ratings Review.

100%

 

 

Maintenance Management System

Accomplishment reports generated.

100%

 

 

 


 

PRINCIPAL ACTIVITY

TRANSPORT AND COMMUNICATION

 

 

FUNCTION

FOOTPATHS

 

 

OBJECTIVE

Management of the roads and traffic system to promote safe, economic and efficient movement of people and goods

 

 

STRATEGY

To maintain and extend the footpath network

 

RESPONSIBLE OFFICER

Manager Civil Works

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Render footpaths safe for use by pedestrians

Carry out 6 monthly inspections of 25% of footpath network

Inspections completed and details recorded in Maintenance Management System.

100%

Inspections completed.Data being input into MMS.

 

Prepare a list of reconstruction priorities

Priorities presented to Council in conjunction with annual budget

100%

 

 

Maintenance programme to address damaged section and trips

Progressive improvement o path network.

100%

 

 

Emergencies

Respond within 24 hours

100%

 

Provide new footpaths in high usage areas

Construct the adopted program

List projects completed quarterly

0%

No projects in 2007/2008

Maintain footpaths within CBD areas in a clean and aesthetically pleasing condition.

Pressure clean footpaths once a year in Bowraville, Macksville and Nambucca Heads CBDís.

Pressure cleaning completed in November

100%

 

 

 

 


 

PRINCIPAL ACTIVITY

TRANSPORT AND COMMUNICATION

 

 

FUNCTION

PARKING AREAS

 

 

OBJECTIVE

Management of the roads and traffic system to promote safe, economic and efficient movement of people and goods

 

 

STRATEGY

To provide carparking areas that are well maintained and adequate in number

 

RESPONSIBLE OFFICER

Manager Civil Works

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Provide adequate number of spaces

Ensure new developments provide required number of car spaces as per Councilís off-street parking code.

Prepare long term parking plan for Central Business areas.

Carpark space numbers greater than or equal to Councilís off-street parking code.

Carparking strategy plan incorporated into a Section 94 contribution plan.

100%

 

Provide clear identification of parking spaces in all off-street parking areas

Provide biannual remarking of lines and regular intermediate inspections

Complete no later than December biannually or as necessary

100%

 

Bitumen surface of carpark to be free of potholes and other surface defects

Provide maintenance program

Pothole patch at least bimonthly

Upgrade surface to hot-mix over 5 years

100%

 

Provide landscaping to a standard that does not attract adverse community criticism

Maintain landscaping

Maintained twice a year by September and March.

100%

 

 

 

 


 

PRINCIPAL ACTIVITY

TRANSPORT AND COMMUNICATION

 

 

FUNCTION

BUS STOP FACILITIES

 

 

OBJECTIVE

Management of the roads and traffic system to promote safe, economic and efficient movement of people and goods

 

 

STRATEGY

To provide shelters to protect bus commuters from extreme weather and provide bus standing areas clear of carriageway at school bus stops on Rural sealed roads.

 

RESPONSIBLE OFFICER

Manager Civil Works

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Install shelters at all locations where the minimum number of commuters is ten (10)

Annual review based on statistics from bus operators.

Minimum of two new shelters provided annually

100%

2 shelters purchased

Provide bus standing areas clear of carriageway at all permanent school bus stops on rural sealed roads

Annual review based on locations from bus operators in January each year

Construct a minimum of one bus standing area annually

0%

RTA has not provided matching grants so no projects

 

 

 

 


 

PRINCIPAL ACTIVITY

TRANSPORT AND COMMUNICATION

 

 

FUNCTION

STREET LIGHTING

 

 

OBJECTIVE

Management of the roads and traffic system to promote safe, economic and efficient movement of people and goods

 

 

STRATEGY

To provide the community with adequate street lighting in urban areas. To provide safety and security for users of Councilís road network

 

RESPONSIBLE OFFICER

Manager Civil Works

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Provide lighting in accordance with AS 1158

Assess network deficiencies.

Extra lights installed in accordance with Councilís goal of 5 additional lights in existing residential areas.

100%

5 submitted to Country Energy.Still awaiting installation.

 

Instruct local Power Authority to install approved street lights

Lights in accordance with AS 1158 in new residential subdivision

100%

Country Energy liaise with Council

 

 


 

PRINCIPAL ACTIVITY

TRANSPORT AND COMMUNICATION

 

 

FUNCTION

BOAT RAMPS

 

 

OBJECTIVE

Provide and maintain recreation and leisure facilities on an equitable basis across the shire

 

 

STRATEGY

That Council provide and maintain sufficient boat ramps to meet community expectations

 

 

RESPONSIBLE OFFICER

Manager Civil Works

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Maintain ramps in operational condition

Monthly inspection

Inspection carried out and recorded in Maintenance Management System.

100%

 

 

Repair damage to concrete surface by August

Maintenance completed by August

50%

Contractor engaged.

 

Pressure clean ramps on a monthly basis

Monthly cleaning completed and accomplishment recorded in Maintenance Management System

100%

 

Provide new ramps or upgrade existing

Obtain grants from Department Natural Resources, Department of Primary Industries or NSW Maritime

Grant application submitted for identified sites

100%

Grant obtained for Finger Wharf near Tourist Office

 

 

 


 

PRINCIPAL ACTIVITY

WATER SUPPLIES

 

 

FUNCTION

WATER

 

 

OBJECTIVE

To provide customers in urban areas with a cost effective, quality water supply service at equitable charges, while providing for future needs and protection of the environment

 

 

STRATEGY

To ensure the community has access to water supply that meets current and future demand

 

RESPONSIBLE OFFICER

Manager Water and Sewerage

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Provide a cost effective water supply system at equitable charges

Regular maintenance and improvements to the system

Annual operating cost/connection are competitive in the Local Government Comparators

Average annual account / connection are competitive in the Local Government Comparators

100%

 

Provide a quality water service

Effective treatment and maintenance of the system

 

Timely responses to emergencies

100% compliance with Microbiological, chemical and Pesticide Guidelines

 

Staff arrive within 2 hours

100%

 

Provide for future growth

Construction of new infrastructure that caters for growth

New urban developments are able to be serviced.

100%

 

 

Construction of off-stream water storage

Progress made against the Project Development Plan.

95%

Borefield investigation underway.

 

 

 

PRINCIPAL ACTIVITY

SEWERAGE

 

 

FUNCTION

SEWERAGE

 

 

OBJECTIVE

To provide customers in urban areas with a cost effective, quality sewerage service at equitable charges, while providing for future needs and protection of the environment

 

 

STRATEGY

To ensure that the community has a sewerage service that collects and treats waste now and into the future

 

RESPONSIBLE OFFICER

Manager Water and Sewerage

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Provide a cost effective sewerage service at equitable charges

Regular maintenance and improvements to the system

Annual operating costs/connection are competitive in the Local Government Comparators

Average annual account/connection are competitive in the Local Government Comparators

 

100%

 

Provide a quality sewerage service and protection of the environment

Effective treatment and maintenance of the system.

 

Timely responses to emergencies

100% compliance with EPA requirements and licence conditions

 

Staff arrive within 2 hours

100%

 

Provide for future growth

Construction of new infrastructure that caters for growth and changing standards

All new developments are able to be services.

100%

 

 

 


 

Text Box: DIRECTOR ENVIRONMENT 
AND PLANNING



Special Meeting of Ordinary Council - 27 August 2008

Quarterly Review - Performance Targets Achievements to 30 June 2008

Attachment 1

18135/2008 - Quarterly Reviews - Performance Targets - to 30 June 2008

 

 

PRINCIPAL ACTIVITY

PUBLIC ORDER AND SAFETY

 

 

FUNCTION

ANIMAL CONTROL

 

 

OBJECTIVE

Ensure compliance with Companion Animal legislation for the protection of health and safety of the community

 

 

STRATEGY

Establish, implement and maintain measures to ensure compliance with legislation within approved allocation of resources.

 

RESPONSIBLE OFFICER

Manager Health and Building Services

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Maintain a register under the Companion Animal Legislation

Ensure registrations in accordance with the Companion Animal Legislation

†† On-going - surveillance and checking of records

 

100%

 

Provide leash-free areas in each of Nambucca Heads, Scotts Head, Valla Beach, Macksville and Bowraville

†† Identify leash-free areas in Macksville; and Bowraville through community consultation

†† Community consultation undertaken by 31 December 2007

†† Implement leash free areas subject to budget allocation by 30 June 2008

†† Areas established in Nambucca Heads, Scotts Head & Valla.

†† Community consultation to be undertaken in Macksville & Bowraville, during November 2007

 

Regulatory Officer contract

Review and advertise Regulatory Officerís contract position

Review completed and new contract entered into

†† Review completed and endorsed by Council by 28 February 2007.

†† Tenders called March 2007

†† New contract completed and implemented from 8 May 2007.

 

100%

 

 


 

PRINCIPAL ACTIVITY

HEALTH

 

 

FUNCTION

PUBLIC HEALTH

 

 

OBJECTIVE

To maintain acceptable public health standards within the community

 

 

STRATEGY

Provide services to level of community expectations within approved budget and approved budget and available resources

 

RESPONSIBLE OFFICER

Manager Health and Building Services

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

All registered on-site sewage management systems (OSMS) to have approvals to operate (ATO) issued

Assess and/or inspect and issue approvals for operation of new on-site sewage management systems.

†† Assessments for new OSMS, undertaken and approvals issued within 40 days

†† Inspect existing OSMS within 40 days of expiry of ATO

 

99%

 

 

99%

 

Reduced staff levels

 

 

Operating license renewals sent one month before license due.

†† 100% of license renewal notices issued one month prior to license expiry date

 

 

Review On-Site Sewage Management Plan

Available resources to undertake review

†† Annual review completed by October each year.

 

80%

Review of document completed Ė report to Council September 2008

Issue approvals under Section 68 of the LGA 1993 for skin penetration, body piercing, hairdressing businesses

†††† Inspect, assess and issue 5 year ATOís

†††† Keep register of all premises within Shire

†† Carry out annual inspection to ensure compliance with Public Health standards

 

100%

 


 

PRINCIPAL ACTIVITY

HEALTH

 

 

FUNCTION

IMMUNISATION

 

 

OBJECTIVE

To maintain and provide immunisation records (up to 1999).

 

 

STRATEGY

To ensure safe keeping of immunisation records for public access as required.

 

RESPONSIBLE OFFICER

Manager Health and Building Services

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Provide clients with copies of immunisation records held by Council within 14 days

Maintain a system for effective issue of records

100% issued within 14 days

 

100%

 

 

 

 


 

PRINCIPAL ACTIVITY

HEALTH

 

 

FUNCTION

FOOD CONTROL AND INSPECTION

 

 

OBJECTIVE

To maintain acceptable public health standards for food premises

 

 

STRATEGY

Ensure adequate surveillance of food premises within allocated resources

 

RESPONSIBLE OFFICER

Manager Health and Building Services

 

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Inspect and record all food premises annually

Maintain a regular inspection program

100% of premises inspected annually

 

100%

 

Assist with public education and compliance issues relating to food handling, preparation and storage

Outline details and direct access to construction standards, food safety standards and Australian Standards relating to food and food premises

Response provided within 14 days of request or enquiry

 

Ongoing

 

Inspect and issue 5 year approval for mobile food vending and water transport vehicles

Carry out annual inspections of vehicles, as required by operating licence

Vehicles inspected within 30 days of approval date anniversary

 

100%

 

 

 


 

PRINCIPAL ACTIVITY

COMMUNITY SERVICES AND EDUCATION

 

 

FUNCTION

COMMUNITY SERVICES

 

 

OBJECTIVE

To promote and provide for the social well-being of the community

 

 

STRATEGY

Provision of community services and facilities.

 

RESPONSIBLE OFFICER

Manager Community and Cultural Services

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Provide special programs for seniors

Provide funding for Seniors Week activities

Seniors Week is conducted in accordance with Councilís approved program and allocated budget

 

100%

 

 

Undertake community planning which takes into account the needs of older people

Employment of a Community Worker in partnership with the Department of Ageing, Disability and Home Care

The project is conducted in accordance with the terms and conditions of the Funding Agreement and the following are submitted by mid-Oct 2007

†† Report on Achievements

†† 2007-08 Workplan

†† Income and Expenditure Statement

†† Annual Return

 

 

100%

 

 


 

PRINCIPAL ACTIVITY

COMMUNITY SERVICES AND EDUCATION

 

 

FUNCTION

COMMUNITY SERVICES

 

 

OBJECTIVE

To promote and provide for the social well-being of the community

 

 

STRATEGY

Provision of community services and facilities..

 

RESPONSIBLE OFFICER

Manager Community and Cultural Services

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Provide special programs for young people

Co-ordinate and provide funding for Youth Week activities

Youth Week is conducted in accordance with Councilís approved program and allocated budget

 

100%

 

Manage funding provided by the Department of Community Services for employment of a Youth Development Officer and Youth Worker

The projects are conducted in accordance with the terms and conditions of the Funding Agreement:

††† Income/expenditure statements, Annual Report on Achievements submitted by 30 September 2007

††† Service Specifications developed by March 2008

 

 

100%

 

 

Annual reporting requirements completed

Delivery of a range of human services and provision of community facilities to meet community expectations in partnership with the community.

Administration of North Coast Area Assistance Scheme in partnership with the Department of Community Services

††† Funding submissions are assessed and ranked according to the AAS guidelines.

††† Deadlines on the AAS timetable are met

 

100%

 

 

Contribute to the provision of a community facility for Nambucca Heads and surrounds

Provide financial assistance for rent for Community Centre in Ridge Street

††††† Council contributes

 

100%

 

Consult and seek advice from the community regarding community service needs

Resource Councilís Community Services Committee to provide a range of advisory services

††††† The committee meets according to its constitution (ie at least quarterly).

 

100%

 

 


 

PRINCIPAL ACTIVITY

COMMUNITY SERVICES AND EDUCATION

 

 

FUNCTION

COMMUNITY SERVICES

 

 

OBJECTIVE

To promote and provide for the social well-being of the community

 

 

STRATEGY

Provision of community services and facilities.

 

RESPONSIBLE OFFICER

Manager Community and Cultural Services

 

PERFORMANCE TARGET

MEANS OF ACHIEVING TARGET

PERFORMANCE INDICATORS

EXTENT ACHIEVED

REASON FOR VARIATION

Implement adopted Crime Prevention Plan

Projects/programs are identified and implemented

†††† Funded programs are completed by June 2008

 

0%

†††† No funds allocated in 07/08 budget

Contribute to the services assisting people in the rural sector

Financial support for the Rural Financial Counselling Service

†††† Council contributes $3,800 per year

†††† That the support provided by the service be reported to Council annually

 

100%

 

Deliver services appropriate to the needs of the Aboriginal and Torres Strait Islander community

Resource Councilís Aboriginal Community Advisory Committee to provide a range of advisory services

†† The committee meets according to its constitution (ie at least quarterly).

 

100%

 

Manage funding provided by Department of Community Services for Community Worker (Aboriginal)

 

The projects are conducted in accordance with the terms and conditions of the Funding Agreement:

†† Income/expenditure statements, Annual Report on Achievements submitted by 30 September 2007

†† Service Specifications developed by March 2008

 

100%