NAMBUCCA SHIRE COUNCIL

 

 

Ordinary Council Meeting - 07 August 2008

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES — Ordinary Council Meeting - 17 July 2008, Special Meeting of Ordinary Council - 23 July 2008

5        Notices of Motion

5.1     Notice of Motion - Landscaping Riverfront - Macksville

5.2     Notice of Motion - Off Stream Storage Dam - Presentation by GHD  

6        DELEGATIONS—Motion to hear Delegations

5.1     Notice of Motion - Landscaping Riverfront - Macksville

          (i)   Ms Marie Lenthal – Joan’s Army Coordinator

 

7        ASKING OF QUESTIONS WITH NOTICE

 

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports

9.2     Grant Application Status Report

9.3     Local Government Remuneration Tribunal - Determination of Councillor Remuneration Effective from 1 July 2008

9.4     Bowraville Hinterland Festival and Committee of Management

10      Director Environment and Planning Report

10.1   Local Government Reference Group to Monitor New Planning Laws

10.2   Development and Complying Development Applications received 5-25 July 2008

10.3   Report on Aboriginal Community Advisory Committee Minutes 15 July 2008

10.4   Report on Community Services Committee Annual General Meeting Minutes 8 July 2008

10.5   Report on Community Services Committee Minutes 8 July 2008

10.6   Report on Access Committee Minutes 22 July 2008

10.7   Report on Clarence Regional Library Strategic Plan  

11      Director Engineering Services Report

11.1   Bowra Street, Nambucca Heads - On Street Dining

11.2   Nambucca Shire Local Emergency Management Committee

11.3   Closed Circuit Television (CCTV) in Public Places   

12      General Manager's Summary of Items to be Discussed in Closed Meeting

12.1   Contribution from Mrs Mary Trisley and Mrs Kaye Peterkin for Site Remediation - Jellico Street, Macksville

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

12.2   Write off of Sundry Debtor Account - Former Council Surveyor, Keith Moore

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the report contains personnel matters concerning particular individuals.

 

12.3   Status Report for Hydrotherapy Pool and Gym - August 2008

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) (g) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret; AND the report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

 

i    Motion To Close The Meeting

ii   Public Verbal Representations Regarding Proposal To Close

iii  Consideration Of Public Representations

iv   Deal With Motion To Close The Meeting

 

13      MEETING CLOSED TO THE PUBLIC

14      REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.

 



Ordinary Council Meeting

7 August 2008

Notice of Motion

ITEM 5.1      SF793              070808         Notice of Motion - Landscaping Riverfront - Macksville

 

AUTHOR/ENQUIRIES:     Rhonda Hoban, Councillor         

 

Summary:

 

Joan's Army volunteers maintain the garden beds along the river-front. The section from the Macksville Traffic Bridge to the public toilets needs attention that is beyond the resources of the volunteers. There are high traffic areas that are bare dirt, which washes away in heavy rain; there are either no borders or disintegrating borders on the existing garden beds and numerous trip hazards in the general area.

 

 

 

Recommendation:

 

That Council seek quotations from landscape designers to prepare, in consultation with Joan's Army, a landscaping masterplan for the riverfront area from Macksville Traffic Bridge to the public toilets on the corner of Princess and River Streets.

 

 

 

 

 

DISCUSSION:

 

The Army volunteers would like to give the area a face-lift, but are conscious of not creating a high maintenance area that becomes an increased recurrent cost to Council.

 

It has been suggested that the way to approach this is to first have an overall plan drawn up that could be used to support grant applications to complete the work in stages.

 

The recommendation will require an additional, but relatively small allocation in the 08/09 budget. Given that this is a focal area of Macksville, used and enjoyed by visitors and locals alike, and the fact that Joan's Army contribute so much in volunteer hours that reduces our Parks and Gardens costs, it is considered a worthwhile investment.

 

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

7 August 2008

Notice of Motion

ITEM 5.2      SF793              070808         Notice of Motion - Off Stream Storage Dam - Presentation by GHD

 

AUTHOR/ENQUIRIES:     Rhonda Hoban, Councillor         

 

Summary:

 

 

 

 

Recommendation:

 

That Council invite GHD, the successful tenderer for the pre-construction phase of the off-stream storage dam to address council and introduce their Company and Project Team and provide an overview of their experience and expertise.

 

 

 

GENERAL MANAGER’S COMMENTS

 

The only comment is in relation to the timing of the introduction and briefing.

 

There is a start-up workshop for the pre-construction investigation and design works on 14 August at Coffs Harbour.

 

The Department of Commerce were intending to provide the new Council with a briefing on the project and it is suggested that a briefing by GHD in late September 2008 would enable the information required in the Notice of Motion to be covered along with more project specific information arising out of the start-up workshop.

 

 

Attachments:

There are no attachments for this report.

  


Ordinary Council Meeting

7 August 2008

General Manager's Report

ITEM 9.1      SF959         070808         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager          

 

Summary:

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans).  Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions.  Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting.  Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

 

FILE NO.

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

MARCH 2007

1

QWN19

01/03/07

Floodgates Gumma

DES

Halted by wet weather.

The main floodgate has been installed and has created a freshwater wetland—damaged by storms—probable revote due to weather.  Main floodgate repaired.  Will require a dry winter to complete.

AUGUST 2007

2

QWN14

16/08/07

Walter Monro Place—gutter dropped

DES

Design in preparation

Grate and box drain proposed.  Design prepared.  Construction in August.

 

SEPTEMBER 2007

3

SF428

20/09/07

That Council vigorously pursue the exclusion of the Farmland Mapping from those areas already identified for rural residential development that are already fragmented or removed from primary production.  All affected property owners within the quota zoning to be directly notified.

 

DEP

Department of Planning advised by letter 12/10 that all previous 1(C) zoned land and land not identified as Class 1, 2 or 3 Agricultural Land within the "broken black line" in Council's LEP will be excluded from the farmland mapping project.  Six pockets still to be resolved. Which will be finalised after the Draft-Rural Residential Strategy is ratified by Council.

 

Draft RRS currently on exhibition.

Met with DoP 20/5 to further discuss Rural Residential & Farmland Mapping. Working towards a resolution.

 

DECEMBER 2007

4

SF639

06/12/07

That the skill levels of Council’s outdoor workforce be the subject of a further report.

MHR

April 2008.  Now deferred until receipt of PBP Review

 

5

SF791

06/12/07

Council apply to Minister and Governor to compulsorarily acquire certain lands from State Forests NSW following advice on a deed of agreement.

GM

Minister and Governor have now approved compulsory acquisition via land swap.  Acquisition to be confirmed in Government Gazette in 90 days.

6

QWN22

20/12/07

That Council recommence the reviewing of Council policies at the first works inspection in January 08—and then monthly

 

GM

Commenced.

7

SF1074

20/12/07

Draft workplace equity and diversity strategy to be submitted to ACAC, Community Services C'tee and Consultative C'tee for comment prior to determination by Council

 

GM

Report to Council December 2007.  Awaiting ACAC meeting on 17 June 2008.  ACAC minutes to be recorded.

ACAC minutes in Business Paper.

 

JANUARY 2008

8

SF261

17/01/08

Any communication between the RTA and Council relating to the upgrade of the Pacific Highway be minuted and reported to Council.

GM & DES

RTA to meet Old Coast Rd residents in Council Chambers 4.00 pm Wed 13 Feb 2008. No further contact as at 25/2/08.  Letter sent to RTA requesting their attendance at 2 public meetings.

RTA advised that the preferred route for Warrell Ck and design refinements up to Urunga will shortly be announced.  A meeting will be held after the announcement.

RTA briefed Council on 25 June 2008 on preferred route – Warrell Ck to Urunga.  Follow up letter sent to RTA on 2 public meetings.  The Mayor has written to the Minister regarding the inequity of “hardship” purchases where just terms compensation is not applied.

10 July 2008 the Minister for Planning approved the project application for the Kempsey to Eungai upgrade under Part 3A of the EPA Act 1979.

 

9

SF631

17/01/08

Brief for $120,000 Master Plan for Lower Estuary to come to Council for endorsement

DEP

Draft brief being prepared for presentation to Estuary Committee.  Stakeholder meetings held on 28 & 29 May.  Draft prepared and to be considered at Adopted at Estuary Committee meeting on 23 July 2008.

 

FEBRUARY 2008

10

 

07/02/08

Handrail at traffic lights required

DES

To be done in August.

 

11

QWN 51

21/02/08

Riverbank erosion—Ferry St Macksville

DES

Guardrail to be erected late May

Contractor to commence 4 August 2008.

MARCH 2008

12

PRF17

20/3/08

Future of Farringdon Fields – Deferred to look at other options for use including passive recreation, biobanking.

 

DES

Report August  2008

13

6298/2008

20/3/08

Councillors be advised of potential contamination penalties which might be payable to Handybin for the Coffs Coast Waste Service.

 

DES

Report to Council in May 2008.

Discussed at contract meeting.  Domestic collection is satisfactory except for Gumbaynggirr Rd .  Audit to be done of transfer station waste as contamination is high.  No penalties at this time.

Working Party is developing an approach.  Included in future agenda.

 

APRIL 2008

14

SF450

3/4/08

Council seek a breakdown of the administration levy and education provision for the Coffs Coast Waste Service

 

 

Cr Hoban advised 3/7/08 that there were still no leaflets available at the tip.

 

Cr Flack asked 3/7/08 if education costs were submitted?

 

DES

Advice has been sought from Coffs Harbour City Council.  No response at 22 May 2008.  No response as at 10 June 2008.

I advise that the administration charge breakdown remains unchanged from that outlined in Council’s letter of 28 May 2007 which in turn refers to Council’s letter of 6 November 2006.

 

Considering the increase in costs associated with the contract and CPI increases maintaining the fee at the current $4.55 per garbage service per annum the statistics and costings quoted in the breakdown of the three tables included in Coffs Council’s letter of 6 November 2006 have all increased but have been again utilised for the proposed fee in the 2008/09 financial year and have not been reworked to show the increases referred to above.  The breakdown of the details in reaching the $4.55 remains unchanged from those tables and the previous correspondence.

Council resolved to refer back to CH City Council.

Letter sent.

15

SF744

17/04/08

Rehabilitation Bonds Mac’scon – that Council again write to the Dept of Water & Energy giving them 30 days to concur with release of 2 bonds

 

DEP

Letter received from DWE and forwarded to Mac’scon.

Met with applicant’s consultant 22/5.  Currently working through DWE issues.

 

16

SF529

17/04/08

Rural Residential Excess Area Report

·     Written confirmation from DoP re formal status in planning system

·     Write to DoP requesting they concur with introduction of RR Land Release quota

·     Council establish specific criteria

·     Amend strategy using plain English how land identified as short and longer term release

·     Advertise the Draft RR Land Release Strategy for 28 days as recommended by the consultants.

·     Write to DoP and request comments on the proposed inclusion of land currently within broken black line

 

DEP

·     Letter sent to DoP 22/4

·     Response received 5/08

·     Exhibition extended to 13/6/08

 

·     First lot of letters sent to RR landowners

 

 

 

·     Second lot of letter to be sent by 14 May

·     Letter received 10 June confirming 40 lot interim quota over whole broken black line.

·     Expressions of interest called with new criteria closing 1 Sept for the 40 Lots.

 

17

SF699

17/4/08

A report be brought forward on assessing the best arrangement for Town Services in subsequent years.

DES

Report December 2008.

MAY 2008

18

QWN 97

01/05/08

Sewerage from Teagues Ck to Pelican Park—costing for major works

DES

Review previous report.  Report in August.

 

19

QWN 98

01/05/08

Security cameras for Nambucca Heads—costing required again

 

DES

Report in July.  Now scheduled for August.

20

QWN 103

15/05/08

Enviro Saver Program – further investigations

DEP

Currently being investigated.

 

21

QWN 108

15/05/08

Newee Creek Rd maintenance

DES

Commenced in June and to be finalised in August.

 

22

QWN 109

15/05/08

Road maintenance—Valla Rd near Pades and corner near Willies

DES

Money will be allocated from minor improvements when new budget starts

Rehab pavement in October.

 

23

QWN 110

15/05/08

Bent St—large bump on road

DES

May need to install wick—August

 

24

QWN 111

15/05/08

Second Hand Shop at Newville—water coming off street into storage shed

DES

Design being costed and proposed to revise stormwater program to be included in 2008/09.  Works have commenced, keg outstanding.  Letter to owner.

 

25

QWN 112

15/05/08

Missabotti Rd—spraying of vegetation

DES

Revisit in Spring for lantana & other vegetation growth.

 

26

QWN 113

15/05/08

Stormwater Drainage—Macksville Industrial Estate – easement required?

DES

Design being prepared for easement.  Owners consent received.  Preparation of survey plan underway.

 

27

SF285

15/5/08

That GM or Mayor take forward to MDGoC the Community Services Committee views on social inclusion; and that Council forwards a request to MDGoC to invite the Minister for Social Inclusion (Jenny Macklin) to attend one of their meetings to discuss the Federal Government’s social inclusion agenda.

GM

To be listed for next MDGoC meeting.

 

28

SF35

15/5/08

That as a 6 month trial, Council amend the GM’s delegations so as to provide authority for functions under Part 4 of the EPA Act except where objections have been received and the application is “called in” by any Councillor.

 

DEP

Review to occur in December 2008.

JUNE 2008

29

QWN 126

05/06/08

Light outside Aquatic Centre Macksville

DES

Requires new pole and flood lights. To be costed by Country Energy.  $15,000 - $20,000.  DO NOT PROCEED.

 

30

SF1076

05/06/08

NoM - Council write to the Federal Minister for Communication and ask when broadband services will be available in all rural areas in the Nambucca Shire.

 

GM

Letter written

31

SF15

05/06/08

NoM – That a report be prepared on the provision of toilets at the Macksville saleyards

 

MBD

Report in August

32

SF357

05/06/08

NoM – That Council investigate the establishment of a district map on the western wall of the pool complex as public art and apply funds set aside for the tourist office.

 

GM

Grant application made under Regional Arts Fund.

33

SF210

05/06/08

NoM - That the previous report on the Macksville Sewerage Treatment Plant Recycled Water for Renewable Resource be brought forward to Council for consideration.

 

DES

To Works Committee in August.

34

SF793

05/06/08

NoM - Council write to the appropriate department and request a total ban on night netting on all Nambucca Shire Council beaches.

 

DES

Report on commercial fishermen to be prepared for Council after further consulting with the Department of Primary Industries.

35

SF755

05/06/08

GM or DES consult with Depot staff in relation to carrying out maintenance for the Rural Fire Service fleet.

 

DES

To be discussed with workshop staff.

36

SF844

19/06/08

Council send a delegation to the Minister for Water and Energy, the Hon. Nathan Rees to request confirmation of the Department’s subsidy for the Off River Storage Project.

 

GM

Letter written

37

QWN 139

19/06/08

Status of $120,000 public art entry statements to Nambucca Heads

GM

Advice being sought from Nambucca Heads Chamber of Commerce

 

38

QWN 143

19/06/08

Blocked culverts on Rhones Creek Road

 

DES

Listed to be cleaned.

JULY 2008

39

QWN 150

03/07/08

Wash-away near Allan Proctor’s property on Rhones Creek

DES

Will be looked at same time as Brian Gaddes’ property.  To be assessed.

 

40

QWN 152

03/07/08

Reconstruction of Sturdee Street

DES

Programmed for September 2008.

 

41

QWN 155

03/07/08

Star Street Lighting on all day

DES

Request for Country Energy to check for fault.  Repaired.

 

42

QWN 156

03/07/08

Bakers Creek - resealing

DES

To be investigated and repaired.  Low priority.

43

Item 5.1

03/07/08

Withdrawal of Mobile Breast Screening Services

GM

Letter written.

44

Item 5.2

03/07/08

Copy of independent engineering consultant’s report to all Councillors

 

Progress report on works to Council

 

DES

Circularise consultant’s report.

 

Yet to be prepared.

45

Item 5.4

03/07/08

Amended Criteria for rural Residential Quota

 

DEP

Expressions of interest called with new criteria closing 1 Sept for the 40 Lots.

 

46

Item 5.5

03/07/08

That Council put the proposal of zoning land in R5 Large lot Residential in NLEP 2008 and including a clause that indicates that subdivision of such land must be in accordance with an adopted Rural Residential Strategy to the Minister of Planning.

 

DEP

Letter written 10 July 08

47

Item 9.4

03/07/08

Bowraville Theatre – amended budget report

 

GM

Letter written.

48

Item 9.5

03/07/08

Council write to Electoral Commission & seek clarification if preferential voting will remain for next election.

 

GM

Letter written.  Response circulated to Councillors.

49

Item 9.9

03/07/08

Council make representation to Minister for Lands seeking agreed compensation for subdivision of Reserve 91694

 

GM

Letter written.

50

Item 10.5

03/07/08

Written submission re concerns on draft NSW Planning Codes for Single Dwelling & commercial development

 

DEP

Submission completed and submitted to Department. 

51

Item 9.1

03/07/08

Council form working party to resolve conflicting issues surrounding the use of footpaths

 

DEP

Working party meeting to be arranged August/September.  To be deferred to after elections

52

Item 10.2

03/07/08

Works Depot Forward Plan—more detailed report re costing of works at the depot

 

DES

Report to Council in August.

53

Item 10.3

03/07/08

Urban drainage—report in relation to properties including consideration of installation of drainage in West St. Macksville

DES

Letter sent to West St properties advising them to keep the drainage channels free of obstructions.

 

54

Item 11.4

03/07/08

That a new plan of management be prepare for Faringdon Playing Fields

DES

Awaiting outcome of grant application.

 

55

QWN 157

17/07/08

Placement of distance signs on highway

DES

 

RTA to change signage in September 2008.

56

QWN 160

17/07/08

Investigate search functions on InfoCouncil and how many business papers can be put on website

GM

There is a search function already available on the website for business papers/minutes.

 

An infinite number of business papers/minutes can be stored on the website

 

57

QWN 161

17/07/08

Policies on discs

GM

Underway.

 

58

QWN 163

17/07/08

Regional Waste Meeting – climate change – has council or private contractor the obligation to account for the emissions generated from the waste.  Will this be raised at next regional waste meeting with CHCC & Bellingen council?

 

DES

Listed on next agenda of Coffs Coast Waste.

59

QWN 165

17/07/08

Overgrown vegetation – north Congarinni & Wilson roads

 

DES

Listed for slope mower program.

60

QWN 166

17/07/08

Road Base Repairs – Taylors Arm road near Johnston’s farm

 

DES

 

61

QWN 159

17/07/08

RTA to be informed to attend to painted over speed signs at northern entrance to Macksville as when sun shines on road motorists can still see 100 kph through paintwork

 

DES

Letter sent.

62

QWN 167

17/07/08

RTA to be asked why there is no turning lane at the intersection of Bellevue Drive and the highway

 

DES

Letter sent.

63

QWN 168

17/07/08

When will work commence on North Congarinni Bridge & how long will bridge be closed

 

DES

Acting DES advised that the contract had not been finalised.

64

SF360

17/07/08

Plan & costings be prepared for the Argents Hill hall – smaller replacement building –v- repairing existing hall.

DES

Meeting with CoM to ascertain their requirements. 

65

RF386

17/07/08

Council seek legal advice regarding withdrawing our interest from the rights of carriageway (Rhones Creek Road).  That Council seek legal advice as to its responsibilities as a beneficiary of the right of way.

DES

 

66

SF42

17/07/08

Revised Model Code of Conduct – seek co-operation of adjoining Councils to establish single conduct review committee – invite Mr Terry Perkins to participate – direction attention of staff to new Code – letter to all Committees of Management.

GM

Adjoining Councils notified.  Letter sent to Terry Perkins.  Remainder underway.

67

SF908

17/07/08

Request Minister for Planning for direction on a planning standard for sea level rise.

GM

Letter sent to Minister Sartor.

68

SF283

17/07/08

List of areas in Council administration centre requiring work to ensure compliance with relevant standard for access for people with disabilities be referred to Council’s technical officers for assessment and if necessary a report be prepared for Council or the Access Committee.

DES

Audit to be undertaken.

69

LF3891

17/07/08

Access to timber mill – Nambucca Heads.  Council retrieve any reports and resolutions in relation to the entry to the timber mill and determine who is responsible for the maintenance of the drain at the entrance gate.

DES

Report to October 2008 Council Meeting.

70

SF679

17/07/08

Waste Depot - Council tender for the weighbridge, gatehouse and associated infrastructure with the exception of road approaches which are to be undertaken by Council.  There be a further report to Council on the outcome of the tenders and a detailed costing of the roadworks.

DES

Specification underway.

71

SF825

17/07/08

That quarterly reports on Paveline operations be prepared and presented to Council.  That a further report be presented to Council identifying unit operating costs for the Paveline machine being the cost per cubic metre and the cubic metres applied per day.  Also local quarries to be advised in writing of our aggregate requirements.

DES

Report to August 2008 Council Meeting.

 

 

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

7 August 2008

General Manager's Report

ITEM 9.2      SF708         070808         Grant Application Status Report

 

AUTHOR/ENQUIRIES:     Jenny Chance, Grants Officer          

 

Summary:

 

At Council’s meeting on 7 December 2006 it was resolved that there be a quarterly return submitted to Council on grant programs.  The following table provides a report on grant programs which Council has been made aware of; their closing date; consultation with community groups; their current status and eventual determination by the funding body.

 

 

 

Recommendation:

 

That the list of grant programs and their status be received.

 

 

 

 

Grant Program

Action

 

Status

1

FRRR - Small Grants for Small Rural Australian Communities

There are two rounds of Small Grants per year. Closing dates are 31 March and 30 September 2007 and 2008

 

 

 

A program for small rural communities will offer grants of up $50,000 to benefit people in rural and remote Australia.

 

Advised of new closing dates as follows:

                   1 May 2008

                   6 August 2008

                27 October 2008.

MS

A program of the Foundation for Rural and Regional Renewal closes on 30th March and 30th September 2008. 

(Warrell Creek Hall Committee of Management lodged an application on 21 September 2007.)

Information regarding the next round for 2008 has been sent to all Section 355 Hall Committees, the Museums, the Macksville Gift Secretary, placed on Council's website and in the Councillors Newsletter 30 October 2007.

Letter sent to all Section 355 Hall Committees of Mgt on 30 October 2007.

Nambucca Entertainment Centre lodged application  March 2008 for curtains & blinds.

South Arm Hall lodged an application in March 2008 for water tank.

 

Letter sent to all Section 355 Committees of Mgt 18 March 2008 for new rounds.

 

·     Valla Community Hall (Revitalisation) are submitting an application for 1 May 2008

 

2

Local Adaptation Pathways Program

The Federal Government has announced the "Local Adaptation Pathways Program" to provide funding to help local government build their capacity to respond to the impacts of climate change.  The Australian Government will provide up to $50,000 to help councils undertake risk assessment and develop action plans to prepare for the likely local impacts of climate change.  The deadline for applications is 3 December.  As at 9 October, application forms were still not available.

 

GM

Application lodged.

 


 

3

Department of Environment and Climate Change

DEP

Application for additional "Flood Study" to provide more accurate Flood Mapping of the Shire.

 

Lodged 15 February 2008.

 

Closing date 15 February 2008—announcement expected later 2008

 

4

Department of Environment and Climate Change – NSW Climate Change Fund – Public Facilities Program

GM

$30m for water and energy saving projects in facilities open to the public eg schools, community buildings, sporting facilities, museums and art galleries.  Unaware of program’s existence until raised at meeting on 7 February.  Applications closed on 13 February.  No applications lodged by Council.

 

5

New Federal Environmental Programme - Still to be announced

GM

DES

DEP

The Area Consultative Committee (ACC) is proposing to take a lead role in putting forward an expression of interest for a major environmental project for Federal funding based on a “Clean Waters Model” implemented for Wallis Lakes.  The ACC is seeking Federal Government support for a $176m program over four years for each of the 8 Mid North Coast Councils plus Port Stephens, Clarence Valley and the Shoalhaven.  There is no matching funding required other than Council’s existing commitment to its environmental levy works program.  A letter of support for the initiative has been provided to the ACC.

 

6

Threatened Species Network Community Grants Round 11

 

TSN Grants Administration [mailto:TSNGrants@wwf.org.au]
To: TSN Grants Administration
Subject: Threatened Species Network Community Grants Round 11 OPEN

 

Trim document 7374/2008 refers to application

DEP

Round 11 of the Threatened Species Network Community Grants Program is now open.

Community groups are invited to apply for up to $50,000 to conduct on-ground conservation work for the ongoing health of our natural environment, specifically targeting the needs of nationally threatened species and ecological communities. Funding is available for activities such as habitat restoration, weeding, feral animal control, population surveys and monitoring, fencing, and fire management. 

Original signed applications must be received in WWF's Sydney office by 5pm Friday 30 May 2008 and project ideas must be discussed with the TSN Coordinator for your region prior to submitting an application.

Grant advertised in local paper.

 

8

Department of Environment & Climate Change Estuary and Coastal Management Programs 2008/09

Funding on a 1:1 basis

Closing date: 28 May 2008

DEP

Several projects identified and supported through the Nambucca River Estuary and Coastline Management Committee

·     Flood study—Deep Creek

·     Implementation of Nambucca River Estuary Management Plan

·     Updated flood study Lower Nambucca

Stage 2 Coastal Hazard management Plan.

 

9

NSW Environmental Trust Round 3 – Urban Sustainability Program

Closing date: 20 June 2008

 

Council previously resolved to submit both a joint application with Bellingen and Coffs Harbour Councils and an individual application.  Applications currently being prepared.

10

Community Heritage Grants

Closing date: 30 June 2008 with National Library of Australia

DEP

Information sent to all Museums—13/5/08

11

Northern Rivers CMA – River Reach Program.

Ongoing funding program

DEP

Stage 2 Lower Nambucca River, River Bank stabilization, rubbish and weed eradication. (Nursery Rd/Pacific Hwy north for approx 2 kms)

Funding application proposal from the Nyambaga Green Team. Total application fro Stage 2 $35,000 - $45,000.

Seeking in-kind contribution of $5000 maximum to provide some machinery to collect and remove rubbish, vegetation; prepare traffic management plan for traffic control on Pacific Highway.

Council $5,000 (max) in-kind contribution can be funded through the Environmental Levy.

12

NSW Maritime – Maritime Infrastructure Program

Funding on a 1:1 basis

Closes: 22 August 2008

GO

The Maritime Infrastructure Program (MIP) provides up to $2M annually to local government and community organisations for waterways infrastructure projects that benefit the recreational boating community across NSW, including the provision of public wharves/jetties, boatramps, public sewage pumpout facilities and public moorings.

Application to be submitted for Pontoon and Gangway at Tourist Office Finger Wharf – Nambucca Heads.

Application to be submitted with the assistance of the Nambucca River Users Group for pontoon at Macksville with $10,000 from the Environmental Levy and In-kind contributions.

 

13

Caring for our Country

Caring for our Country Open Grants

Closes: 1 August 2008

Community Coastcare

Closes: 25 July 2008

GO

Caring for our Country is the Federal Government's new natural resource management program.

An application has been submitted to the National Reserve System on behalf of the Nambucca Heads Local Aboriginal Land Council to purchase Faringdon Fields.

14

Natural Disaster Mitigation Program

Attorney General’s Department – Emergency Management Australia

Closes: 29 August 2008

Funding on a 1:1:1 basis

DES

The Natural Disaster Mitigation Program aims to identify and address natural disaster risk priorities across the nation. Funds are available for a range of measures that contribute to safer, sustainable communities better able to withstand the effects of natural disasters.

This program is being jointly funded by Commonwealth, State and local governments to help local communities better prepare for natural disasters such as floods, bushfires, storms or landslides.

15

Regional Arts Fund (NSW)

Australian Government – Regional Arts Fund

 

Closes: 14 August 2008

MBD

Application for Macksville Memorial Aquatic Centre mosaic mural under the Partnerships Program.

16

NSW Blackspot Program

 

Closes: 22 August 2008

 

MTS

RTA is inviting all Councils to identify and nominate new conforming projects for the 2009-2010 programme. Construction costs must be greater than $10,000 for rural Councils.

Investigating possible treatments for Seaview/Nelson Streets and Fraser/Woods Streets, Nambucca Heads and also Scotts Head Road that may fit the programs guidelines.

 

 

 

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

7 August 2008

General Manager's Report

ITEM 9.3      SF270              070808         Local Government Remuneration Tribunal - Determination of Councillor Remuneration Effective from 1 July 2008

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager         

 

Summary:

 

The Local Government Remuneration Tribunal has issued a determination to increase the fees for Councillors and Mayors by 4 percent.  It is recommended that Council adjust its Councillor Annual Fee and the additional Mayoral Allowance in accordance with the determination backdated to 1 July 2008.

 

 

Recommendation:

 

1.       That Council adjust its Councillor Annual Fee and the additional Mayoral Allowance to the           maximum permitted for a Category 4 Council being $9,060 for each Councillor and $19,790           for the additional Mayoral Allowance.

 

2.       That the change in fees be backdated to 1 July 2008 in accordance with the determination by      the Local Government Remuneration Tribunal.

 

 

OPTIONS:

 

There are 3 options.  Council can adopt a fee for Councillors and the Mayor at the minimum or maximum levels.  Council can also choose not to adopt any fee in which case the fee which is applied is the minimum.

 

DISCUSSION:

 

Pursuant to Section 241 of the Local Government Act 1993, the Local Government Remuneration Tribunal determines in each category of Council, the maximum and minimum amount of fees to be paid to Mayors and Councillors of Councils, as well as chairpersons and members of County Councils.  The Tribunal has now completed its review and has made a determination having regard to a number of factors including:

 

·      Interstate comparison

·      The proposal that fees be set as a percentage of the salary of Members of Parliament

·      Performance measures

·      Training and development

·      The nature of full time versus volunteer service

·      The ability to attract suitable candidates to stand for local government election

 

The full report on the 2008 Annual Review can be read on the following website www.remtribunals.nsw.gov.au/local_government/2008_report_and_determinations.

 

In summary the report undertakes a comparison across the States and notes that the major local government reforms in Queensland and Victoria mean that the remuneration available to councillors in these States cannot be compared to NSW.  Queensland now has 73 councils and Victoria has 78 councils.  By comparison NSW has 152 councils.  This translates into the following average population figures for each council.

 

NSW           45,000 per LGA

Vic              66,500 per LGA

Qld              57,000 per LGA

 

Having regard to the factors discussed in the report, the Tribunal determined that an increase of 4 per cent in the fees for Councillors and Mayors is appropriate for the current year.  This will mean the fees for Councillors can increase from $8,715 in 2007/2008 to $9,060 in 2008/2009 with the additional allowance payable to the Mayor increasing from $19,035 in 2007/2008 to $19,790 in 2008/2009.

 

Nambucca Shire Council along with 76 other Councils is classed as a Category 4 Council.  The applicable fees for councillors, effective 1 July 2008 for a category 4 Council are shown in the following table.  By way of comparison with Mid North Coast Councils, Coffs Harbour, Greater Taree, Great Lakes, Port Macquarie-Hastings and Kempsey councils are all Category 3 councils.  Bellingen, Nambucca and Gloucester Councils are in Category 4.

 

 

Councillor/Member Annual Fee

Mayor/Chairperson Additional Fee*

 

Minimum

Maximum

Minimum

Maximum

Category 4

6,870

9,060

7,300

19,790

Category 3

6,870

15,120

14,610

33,010

Category 2

6,870

15,120

14,610

33,010

Category 1

10,300

19,250

21,910

51,130

Category 1A

13,740

22,680

29,210

66,100

S4

1,370

7,560

2,930

12,420

S3

1,370

4,530

2,930

8,250

S2

13,740

22,680

29,210

66,100

S1

20,620

30,240

126,160

166,000

 

* This fee must be paid in addition to the fee paid to the Mayor/Chairperson as a Councillor/Member (S.249(2)).

 

At the recent pre-election seminar, Greg Hawken from the LGSA indicated that a reasonable expectation of work load for new councillors would be 21 hours per week and as the experience of the Councillor increased that this may reduce slightly.  Assuming some leave, to provide for say 1,000 hours of time in a year means an hourly rate for a Councillor of $9 per hour.  And that doesn’t include consideration of election expenses and other out of pocket expenses such as telephone calls.  Accordingly it is recommended that Councillor Fees and the Mayor’s Fee be increased to the maximum allowable for a Category 4 Council. 

 

CONSULTATION:

 

There has been consultation with the Manager Financial Services

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There is no impact on the environment.

 

Social

 

The NSW approach to local government is increasingly out of step with our neighbouring States.  The tribunal found that it is possible that the current level of fees discourages younger people and/or people of more diverse backgrounds from seeking election to local government, but they could not conclude that any increase in the level of fees would improve this situation.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The budget for 2008/2009 provided for a 3.5% increase compared to the recommended increase of 4.0%.  The recommendation will result in a minor reduction in working funds of $430.00 for both Councillor’s Fees and the additional Mayoral Allowance.

 

Source of fund and any variance to working funds

 

There will be a minor negative impact on working funds of $430.00.

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

7 August 2008

General Manager's Report

ITEM 9.4      SF1139            070808         Bowraville Hinterland Festival and Committee of Management

 

AUTHOR/ENQUIRIES:     Michael Coulter, General Manager; Coral Hutchinson, Manager Community and Cultural Services         

 

Summary:

 

The report concerns changes to the Bowraville Hinterland Festival Committee of Management; an externally funded youth cultural project called Extravadance; and a proposed privately operated community youth festival at a property on Upper Buccrabendinni Road on 11 and 12 October 2008.

 

A proposed course of action is identified for contract and employment arrangements so that the youth cultural project called Extravadance can proceed.

 

As Council cannot be provided with insurance for a proposed community youth festival at a private property on Upper Buccrabendinni Road it is recommended that Council have no involvement with the organisation or promotion of the event.

 

Recommendation:

 

1.       That Council endorse the new Committee of Management for the Bowraville Hinterland           Festival being:

 

          Chris Florian – Chairperson

          Paul Cole – Vice Chairperson

          Rusty Kilpatrick – Secretary

          Julia Morrell – Treasurer

          Hal Ussher – Committee Member

          Esther Hughes – Committee Member

          Keith Graham – Committee Member

          Gary Pankhurst – Committee Member

          Margot McCarthy – Committee Member

 

2.       That the information concerning the proposed engagement of contractors and casual staff           as tutors be noted.

 

3.       That Bowraville Hinterland Festival Committee be advised not to promote the proposed           community youth festival at a property on Upper Buccrabendinni Road because Council is           not involved in its organisation and has no insurance coverage for the particular event.

 

 

OPTIONS:

 

Council can endorse or not endorse the new Committee of Management.

 

Council is responsible for the acquittal of the major $31,680 grant for Extravadance.  If Council is dissatisfied about the arrangements for the expenditure of the grant funds they can be returned.  Given the work which has been undertaken to date this is not recommended.

 

Council doesn’t have any options in relation to the proposed Bendinni Beats – Community Youth Festival.  Council’s insurers have made it plain that they will not provide insurance for the event.   In these circumstances Council should not be involved in its organisation or promotion as to do so would provide an opportunity for it to be joined in a negligence action if an accident were to occur.

 

DISCUSSION:

 

This report concerns changes to the Bowraville Hinterland Festival Committee of Management; an externally funded youth cultural project called Extravadance; and a proposed privately operated community youth festival at a property on Upper Buccrabendinni Road on 11 and 12 October 2008.

 

Bowraville Hinterland Festival Committee of Management

 

Firstly there has been a significant change in membership of Bowraville Hinterland Festival Committee of Management.  The new Committee is:

 

Chris Florian – Chairperson

Paul Cole – Vice Chairperson

Rusty Kilpatrick – Secretary

Julia Morrell – Treasurer

Hal Ussher – Committee Member

Esther Hughes – Committee Member

Keith Graham – Committee Member

Gary Pankhurst – Committee Member

Margot McCarthy – Committee Member

 

Extravadance

 

The Bowraville Hinterland Festival Committee of Management was successful in receiving $31,680 in funding from the Department of Communications, Information Technology and the Arts under the Festivals Australia Program in mid 2007.  The funding was to conduct a series of workshops in hip hop dance, graffiti art, traditional dance and rap music.  The workshops are planned to commence 5 August and culminate in a week of rehearsals leading up to a final performance at the Bowraville Hinterland Festival.  There are a total of 72 workshops.  The Committee obtained a further $3,000 from Regional Arts NSW under its Country Arts Support Program for the project.  The Council is the auspice body for the grants and is responsible for their acquittal.

 

The funding application proposed the engagement of a project coordinator and a series of tutors to conduct the workshops.  In April there were discussions with the former Committee concerning the engagement of the co-ordinator and tutors because if they were contractors they would need to have insurance and ABN in place.  There were then major changes in the Committee and employment arrangements remained unresolved.

 

Council staff have now met with representatives of the new Committee on 29 July with the following arrangements being agreed to.

 

1.       The Committee of Management is to review the budget for Extravadance and to seek approval for variations from the funding authority.  The new Committee advises that there are significant variations to the budget mainly concerning administration.

 

2.       The co-ordinator for the Extravadance, Ms Margot McCarthy to be engaged by Council as a contractor.  This is subject to Ms McCarthy submitting evidence of her insurance cover for public liability, professional indemnity and personal accident insurance.  She also needs to submit evidence of a satisfactory working with children check from the Office of Children and Young People.  The Committee of Management has submitted to Council a draft contract for Ms McCarthy’s engagement.

 

3.       That a contract be entered into between Council and Walkabout Productions for the provision of rap music workshops.  A contract is yet to be prepared for their engagement.

 

4.       That 3 dance tutors be employed by Council as casual employees.  They are:

          Victor Chapman – Aboriginal Dance Tutor

          Surachai Romruen – Hip Hop Dance Tutor

          Amy Townley – Hip Hop Dance Tutor

The dance tutors will be meeting with Council staff on Tuesday 5 August 2008 to finalise their employment arrangements.

 

The finalising of the contracts will require approval of the revised budget by the funding authority.

 

Bendinni Beats – Community Youth Festival – 11 and 12 October

 

Some months ago, a group called Tribal Jam was formed.  It consists of a group of young people and mentors from within the local Bowraville and wider community.  This group is proposing to conduct a Community Youth Festival on 11 and 12 October called Bendinni Beats.  A feature of the Festival will be 24 hour + of music and dance.  It is planned as a drug and alcohol free event.  The Tribal Jam group has been successful in obtaining a grant of $5,500 from the Youth Action Policy Association (YAPA) to assist in staging the event.  They have sought the support of Council as a community partner in staging the event.  A copy of their letter to Council is attached.

 

A less defined proposal was mooted in a meeting involving Council staff and the previous Committee in April 2008.  At the time, the General Manager expressed concern that the event may be beyond the organisational capability of the Committee.  The Committee was also advised that Council’s insurers would not provide insurance for the event.  Without insurance Council could not even consider being involved.

 

Notwithstanding this advice the proposal is now being developed by Tribal Jam.  They are aware that they require development consent to conduct the event.  The development application will be forwarded to Council for determination after it is received.

 

As Council will not have any insurance coverage for the event, it should not be involved in its organisation.  Similarly it should not be involved in any promotion of the event, either directly or through the Bowraville Hinterland Festival Committee of Management.

 

CONSULTATION:

 

The General Manager, Manager Community and Cultural Services, Director Environment and Planning, Human Resources Manager and Youth Development Officer met with representatives of the new Committee of Management on 29 July 2008.  Also in attendance was Councillor Ballangarry and Councillor Moran (for part of the meeting).

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no significant implications for the environment.

 

Social

 

The social outcomes of the project are defined in the grant application as follows:

 

“This project is a youth culture project through the Hip Hop Medium.  Visiting Artists will explore youth attitudes to relationships of individuals and community with a link to outside influences of the artistic world.  Classes will be held for 2 hours twice per week; for nine weeks, broken into four components of rap, dance, graffiti art and sculpture.  Last week will be in school holidays and be of intensive nature for rehearsals and completion of project culminating on the Saturday of the festival.  Each area working and developing art form to be presented at festival as an integrated performance, expressing youth voices in a non threatening environment.  This artistic medium will be socially representative and develop pride, self confidence, interaction between indigenous and non indigenous youth and broader community. Focus will be on positive development and changing generationally ingrained negative attitudes.  Performance will lead to interest in continuing artistic development, discovery of potential in individual and lasting reminder of journey through documented filming of project.  These visiting artists will be able to recognise and acknowledge the future potentials and prospects of the youth participants.  Pathways to new relationships and ideas will be a positive outcome.”

 

Economic

 

There are no significant economic outcomes.

 

Risk

 

Risk issues associated with the proposed Bendinni Beats – Community Youth Festival are discussed in the report.  Council will need to cite the contractor’s insurances and working with children checks.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no impact on Council’s budget.  The funding for the Extravadance project is being obtained from grant funds.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

1View

Doc 17054/2008 - Mayor - Request for Council to become a Community Partner for Bendinni Beats - A Community Youth Festival planned for 11 and 12 October 2008 and which has secured seed funding under Youth Action Policy Association

 

 

 


  


Ordinary Council Meeting

7 August 2008

Director Environment & Planning's Report

ITEM 10.1    SF640              070808         Local Government Reference Group to Monitor New Planning Laws

 

AUTHOR/ENQUIRIES:     Greg Meyers, Director Environment and Planning         

 

Summary:

 

With the implementation of the Planning Reform agenda by the NSW State Government, the Local Government and Shires Association has sought Expressions of Interest from Council’s in NSW to join a Reference Group to assist them (LGSA) to monitor, evaluate and respond to draft legislation, implementation of legislation and associated impacts for Local Government.

 

 

Recommendation:

 

That Council submit an Expression of Interest and nominate the Director of Environment and Planning to represent Nambucca Shire Council on this Reference Group.

 

 

OPTIONS:

 

1        Not nominate.

 

2        Nominate a Councillor to represent Nambucca Shire Council.

 

 

DISCUSSION:

 

As Council is aware the NSW Government is “ploughing ahead” with its Planning Reform Agenda, so much so, that at this point in time the NSW Local Government and Shires Associations have sought to establish a Reference Group of Councils to assist it in responding to the issues, legislation and the impact of the implementation of the reforms throughout NSW.

 

Expressions of Interest have been called for representation on this Reference Group and the LGSA wish to have a broad cross section of Local Government representation.

 

The Reference Group will be used as a sounding board and conduit for the exchange of information and quick fire feedback. The mode of contact and discussion will predominantly be via email, mail and possibly an interactive website. The LGSA are mindful of the costs of central meetings and do not intend nor anticipate that this is how the Reference Group will be facilitated.

 

There are considerable benefits to Council being represented on such a Reference Group as it provides opportunity to be aware first hand of emerging legislation, issues and impacts dealing mainly with the implementation and operational matters whilst participating in and contributing to state and local Policy. All operational matters can be quickly responded to whilst Policy issues would be reported to Council for both information and endorsement as the case may be.

 

It is therefore recommended that Council consider the opportunity to be represented on the Reference Group and I advise that I would be please to be nominated on behalf of Nambucca Shire Council.

 

 

CONSULTATION:

 

Discussions with the General Manager and the LGSA

 

 


SUSTAINABILITY ASSESSMENT:

 

Environment

 

It is considered that there are likely to be both positive and negative environmental impacts with the new Planning Reforms

 

Social

 

Representation on a state-wide Reference Group can assist Council with a broader understanding on the Social impacts and benefits associated with the Planning Reforms.

 

Economic

 

Whilst it is claimed that the Planning Reforms are about minimising economic impacts on the mums and dads developers, concern has be publicly expressed that some of the reforms will have a considerable economic impact in certain areas.

 

Risk

 

There are no identified risks being represented on the Reference Group

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no obvious impact on Council’s budget if it were to nominate for representation. There is not likely to be any travelling or costs involved other then the Directors time.

 

Source of fund and any variance to working funds

 

Not applicable

 

Attachments:

1View

18163/2008 - Expressions of Interest invited

 

 

 


Ordinary Council Meeting - 7 August 2008

Local Government Reference Group to Monitor New Planning Laws

Attachment 1

18163/2008 - Expressions of Interest invited

 

 


Ordinary Council Meeting

7 August 2008

Director Environment & Planning's Report

ITEM 10.2    SF691              070808         Development and Complying Development Applications received 5-25 July 2008

 

AUTHOR/ENQUIRIES:     Barbara Sadler, Executive Assistant         

 

Summary:

 

The following Development Applications and Complying Development Applications, were received by Council for the period 5-25 July 2008 and are presented for Council’s information.

 

 

Recommendation:

 

That the applications received 5-25 July 2008, be noted and received for information by Council.

 

 

 

DEVELOPMENT APPLICATIONS/COMPLYING DEVELOPMENT APPLICATIONS RECEIVED
5-25 JULY 2008

 

DA Number

Application Date

Development

Address

2009/002

07/07/2008

Dwelling-House

Lot 9 DP 1013148, 22 Birugan Close, Valla Beach

2009/003

11/07/2008

Screen enclosure

Lot 112 DP 835685, 9 Cottage Close, Nambucca Heads

2009/004

11/07/2008

Consolidate 31 Lots into 2 Lots

Various Lots on Jellico and Short Streets, Macksville

2009/005

15/07/2008

Dwelling Additions

Lot 21 DP 713526, 3A Ocean Street, Scotts Head

2009/006

22/07/2008

2 Lot Subdivision

Lot 34 DP 1042500, 80 Upper Warrell Creek Road, Macksville

2009/007

22/07/2008

Dwelling-House

Lot 12 DP 1082511, 15 Kingfisher Lane, Bowraville

2009/600

08/07/2008

Verandah Extension

Lot 1 DP 166393, 2441 Taylors Arm Road, Taylors Arm

2009/601

14/07/2008

Swimming Pool

Lot 73 DP 255323, 105 Coronation Drive, Macksville

 

 

Note:  Complying Development Applications have a suffix starting with “6” ie 2009/600

 

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting

7 August 2008

Director Environment & Planning's Report

ITEM 10.3    SF276              070808         Report on Aboriginal Community Advisory Committee Minutes 15 July 2008

 

AUTHOR/ENQUIRIES:     Coral Hutchinson, Manager Community and Cultural Services         

 

Summary:

 

Attached for Council’s endorsement is a copy of the minutes of the Nambucca Shire Council Aboriginal Community Advisory Committee meeting held on Tuesday 15 July 2008.

 

The minutes of the meeting contain three recommendations for Council’s attention two of which are reproduced as follows:

 

ITEM 1 – COMMITTEE MEMBERSHIP

 

RECOMMENDATION:  That on the motion of Michael Donovan, seconded Barry Donovan that in addition to these members, Mila Bula and Penny Stadhams be endorsed by Council as ACAC members.

 

ITEM 2 – WORKPLACE EQUITY AND DIVERSITY STRATEGY

 

RECOMMENDATION:  That on the motion of Michael Donovan seconded Barry Donovan, Council look to funding the Youth Worker and the Community Development Officer position from its own budget within the next 2 years, and that this action be included in the draft Strategy.

 

Recommendation:

 

1          That Council note the current membership of the Aboriginal Community Advisory Committee being Councillors Martin Ballangarry and Paula Flack (Council delegates), Councillor Sue Nash (as an alternate delegate); Mrs Cathy Bula (Chairperson), Mr Gary Williams, Mr Robert Wilson, Ms Beryl Wilson, Ms Jennifer Rosser, Mr Colin Jarrett, Mr Semi Bula, Miss Paula Craig, Mr Barry Donovan, Mr Michael Donovan (Deputy Chairperson), and Mr Caine Rosser; and endorse the addition of Ms Mila Bula, and Ms Penny Stadhams as members.

 

2          That Council note the Aboriginal Community Advisory Committee’s support of the draft Workplace Equity and Diversity Strategy subject to the inclusion of an action that Council considers directly funding the two current positions within the community services section, being the Youth Worker and Community Development Officer, within 2 years.

 

3          That the remaining minutes of the Aboriginal Community Advisory Committee meeting held on 15 July 2008 be noted.

 

4          That a report come back to Council on an amended Workplace Equity and Diversity which includes the designation of at least two positions for aboriginal employment subject to the candidate being an suitable applicant.

 

OPTIONS:

 

1          Endorse the minutes and their recommendations

2        Not endorse the minutes

3        Endorse the minutes with amendments

4        Manex comment

            Manex considered the issued 30 July 2008.  It considered that it would be very unlikely that Council funding would be available for the two positions beings the Youth Worker and Community Development Officer as recommended by ACAC.  An alternative which was considered was designating two other positions within the organization where recruitment is imminent as aboriginal subject to there being at least one aboriginal candidate eg. Apprentice Plant Mechanic, Ranger, Tourism Coordinator, and Casual Labourers over summer.


DISCUSSION:

 

ITEM 1 – COMMITTEE MEMBERSHIP

 

There has been some confusion regarding the membership of the Committee and the number of members required to form a quorum. This clarifies who the voting members are and adds 2 additional members to the Committee. The quorum stands at 5 voting members (ACAC minutes of 24 October 2006, endorsed by Council 16 November 2006).

 

ITEM 2 – WORKPLACE EQUITY AND DIVERSITY STRATEGY

 

The endorsement of the draft Strategy by the ACAC (subject to the inclusion of the additional action outlined) marks fulfilment of the consultation required by Council when it resolved on 20 December 2007 “that the draft Workplace Equity and Diversity Strategy be submitted to Council’s Aboriginal Community Advisory Committee, Community Services Committee and to the Consultative Committee for comment prior to being finally considered by Council.”

 

Note: the draft Strategy was also referred to and supported by the Council’s Access Committee on behalf of people with disabilities.

 

The ACAC’s recommendation that Council directly funds the Youth Worker and Community Development Officer (CDO) is in keeping with the annual review of finances (and therefore staffing) through Management Plan and Budgetary processes. Currently the positions are fully externally funded by the Department of Community Services (DoCS) – the Youth Worker from the Aboriginal Child Youth and Family Strategy (ACYFS), and the CDO from the Community Services Grants Program (CSGP). Council may opt to continue to accept the external funding if it continues and consider funding new positions at Council which are needed, or to (Aboriginal) designate existing positions within its structure. The latter approaches would expand the representation of indigenous workers in Council’s workforce rather than cost Council to just maintain the current level of indigenous staff.

 

There are however other factors which may impact on the future of these 2 positions.

 

Both the ACYFS and CSGP are being reviewed by the Department and therefore a review of how the positions are funded could be on the cards anyway. There are no indications at this point that the Department won’t continue to fund either position (they are classified as recurrent or ongoing by DoCS) however the focus of the positions may change. Already there is some talk of changing the age group of clients being assisted by the Youth Worker from 12-18 years to 9-18 years although Council hasn’t been officially advised of this. I imagine that if this is the case, Council will want to review its strategic direction for youth services and consider whether it wishes to expand its community services to deliver direct services to younger children in Primary School, as currently the Youth Worker focuses on High School aged children and young people. This would be the subject of a report to Council if and when this information comes to hand.

 

In the meantime, Council’s endorsement of the draft Workplace Strategy would allow a range of initiatives for people with disabilities, women, people of diverse cultural backgrounds as well as the indigenous community to be implemented. Council’s Manager Human Resources will be reporting on this matter separately.

 

 

CONSULTATION:

 

Manager Human Resources

Youth Development Officer

 


SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no specific environmental sustainability issues.

 

Social

 

There are no specific social issues identified.

 

Economic

 

There are no specific economic implications from this report.

 

Risk

 

Nothing identified.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Should Council decide to fully fund the Youth Worker and Community Development Officer positions from its own budget in 2010-2011 there would be a cost to Council of more than $100,000 for 2 part-time positions.

 

Source of fund and any variance to working funds

 

Nothing required at this point.

 

Attachments:

1View

18664/2008 - Minutes of the ACAC meeting held 15 July 2008

 

 

 


Ordinary Council Meeting - 7 August 2008

Report on Aboriginal Community Advisory Committee Minutes 15 July 2008

Attachment 1

18664/2008 - Minutes of the ACAC meeting held 15 July 2008

 

Present

 

Ms Cathy Bula, (Chairperson) Councillors Martin Ballangarry and Paula Flack, Mr Caine Rosser, Ms Coral Hutchinson, Ms Michele Donovan, Mr Michael Donovan, Mr Barry Donovan and Ms Beryl Wilson

 

 

Apologies

 

Apologies were accepted from Semi Bula, Mila Bula and Jennifer Rosser.

 

The Chairperson commenced the meeting by going over the aims and objectives of the Committee as a reminder to support the ACAC on a regular basis.

 

 

Housekeeping and Emergency Procedures

 

The Chairperson addressed these

 

 

Declaration of Pecuniary Interest

 

None declared

 

Cr Flack arrived and time was 10.49am

 

 

Previous Minutes – 17 June 2008. The Committee noted that there was not a quorum at the June meeting and therefore the minutes have not been referred to Council.

 

 

Business Arising from Minutes

 

ITEM 1 – COMMITTEE MEMBERSHIP

 

The meeting noted that Council’s records show that the current ACAC membership (as of the AGM in February 2007 and Council’s appointment of delegates to Committee in September 2007) includes the following members:

 

Beryl Wilson arrived at this point and the time was 10.50am

 

Councillor Martin Ballangarry and Paula Flack (Council delegates), Councillor Sue Nash (as an alternate delegate); Mrs Cathy Bula (Chairperson), Mr Gary Williams, Mr Robert Wilson, Ms Beryl Wilson, Ms Jennifer Rosser, Mr Colin Jarrett, Mr Semi Bula, Miss Paula Craig, Mr Barry Donovan, Mr Michael Donovan (Deputy Chairperson), Mr Caine Rosser.

 


 ITEM 1 – COMMITTEE MEMBERSHIP continued

 

RECOMMENDATION: That on the motion of Michael Donovan, seconded Barry Donovan that in addition to these members, Mila Bula and Penny Stadhams be endorsed by Council as ACAC members.

 

ITEM 2 – WORKPLACE EQUITY AND DIVERSITY STRATEGY

 

The Committee reviewed the discussion at the June ACAC meeting.

 

Michael Donovan informed the meeting that initially the ACAC wanted an indigenous strategy not the other areas, although he wasn’t against the principles outlined or strategies to address the other groups.

 

Wanted a consultation process – that was as important as the strategy itself.

 

Whilst the 2 positions (Development Officer and Youth Worker) represent x% they are externally funded and this is not a commitment by Council that it supports indigenous positions.

Council should support full-time permanent employment funded from Council’s own funds.

 

RECOMMENDATION: That on the motion of Michael Donovan seconded Barry Donovan, Council look to funding the Youth Worker and the Community Development Officer position from its own budget within the next 2 years, and that this action be included in the draft Strategy.

 

Note: this recommendation forms a submission to the document.

 

RECOMMENDATION: That on the motion of Michael Donovan, seconded Barry Donovan the ACAC support the draft Strategy subject to the previous recommendation being included in the Plan.

 

ITEM 3 – ABORIGINAL CULTURAL HERITAGE MANAGEMENT PLAN

 

The Committee noted that copies of the Plan have now been distributed as per Council’s resolution and that it also available from Council’s website.

 

Michael Donovan requested the notation of a formal thank you to Council and particularly Councillors Flack and Ballangarry for their support for the Plan and its endorsement.

 

ITEM 4 – FARRINGDON FIELDS

 

The Nambucca Heads Local Aboriginal Land Council and Nambucca Shire Council’s Grants Officer worked in partnership and submitted the application for funding.

 

 

Correspondence

 

There was no correspondence.


General Business

 

ITEM 5 – WOOLWORTHS PROJECT

 

Michael Donovan asked on behalf of the ULALC had anyone heard that Woolies would be including an Aboriginal employment strategy in the Macksville. Were their details of this minuted at Council meetings? Cr Ballangarry advised that this was part of the address by Mr Armitage to Council and Michael should contact Council's General Manager for information. It was noted that the “Woolies” project is at the rezoning stage and that there is no time-frame for the development application for the actual supermarket and associated shops at this stage.

 

Cr Flack advised that she was not able to provide any information as she was absent from discussions and voting on the matter at all Council meetings, as she had declared a Pecuniary Interest.

 

Michael Donovan advised that the Department of Aboriginal Affairs has advised that if the LALC wishes to support the promotion of Aboriginal employment within the proposed new development, they would support any initiatives.

 

ITEM 6 – CONSULTATION PROTOCOLS

 

The Environmental Defenders Office was assisting the Land Councils to develop these. Michele Donovan made a commitment to liaise with Bowraville LALC in the first instance, to get this back on track.

 

 

Members Reports

 

ITEM 7 – DARIMBA MAARA

 

Darimba Maara Medical Service (an outreach of Durri Medical Service) is operating out of a small office in Nambucca Heads. Durri has now purchased shops around it which will be renovated and turned into a health clinic. In the meantime (4 to 6 months) the service will be operating out of the Bowraville Health Outpost. The Partnership for Aboriginal Care will operated from there as well. Darren Kershaw to oversee operations of 2 clinics.

 

ITEM 8 – NAIDOC WEEK

 

Specific mention was made of the youth day on the Friday at Bellwood – included an excellent exchange of cultures which included the Gumbaynggirr people. Also a very good day was held on Tuesday at Bowraville – breakfast at Miimi Mothers, art exhibition opening, sports day, BBQ lunch and movie at Bowraville Theatre.

 

ITEM 9 – REGIONAL PARTNERSHIP AGREEMENTS

 

Beryl Wilson spoke about a meeting which will be held 23 August regarding Regional Partnership Agreements (for Newcastle to Tweed). At the Nambucca Entertainment Centre at 10.00am. If the RPA is approved then it will be the 3rd in Australia. Looks at employment, training and education, will be using the Ngurrala model. If approved, will include the creation of many new jobs.


ITEM 10 – COMMUNITY DEVELOPMENT OFFICER

 

Coral Hutchinson advised that applications close this Friday and that the screening process for the Youth Worker is underway.

 

 

Next Meeting

 

The next meeting of the Aboriginal Community Advisory Committee will be Tuesday, 12 August commencing at 10.30 am in the Council Administration Centre.

 

 

Closure

 

The meeting concluded at 12.37 pm.

 

 

 

 

……………………………….

CATHY BULA

CHAIRPERSON

 

 


Ordinary Council Meeting

7 August 2008

Director Environment & Planning's Report

ITEM 10.4    SF285              070808         Report on Community Services Committee Annual General Meeting Minutes 8 July 2008

 

AUTHOR/ENQUIRIES:     Coral Hutchinson, Manager Community and Cultural Services         

 

Summary:

 

Attached for Council’s endorsement is a copy of the minutes of the Nambucca Shire Council Community Services Committee Annual General Meeting held on Tuesday, 8 July 2008.

 

 

Recommendation:

 

That Council endorse the membership of its Community Services Committee which includes: Cr Flack (Chairperson), Ms Angie Evans and Ms Anne Smyth (Deputy Chairs); and committee members Cr Sue Nash, Ms Jenny Zirkler (Macksville Health Campus), Ms Ursula Donohue (DoCS), Ms Mari Webb, Mr Paul Sekfy (Neighbourhood Centre Coordinator), Ms Glenys Munro (NV Community Services Council Inc), Ms Kerrie Bowtell (TAFE Outreach), Ms Suzanne Homes (Centrelink), Mr Ross Chalmers (Ministry of Transport Regional Co-ordinator), Mr Glenn Robinson (Coffs Clarence Health Participation Forum) and Ms Denise Olsen (Nambucca Valley Children’s Group Inc and Family Support).

 

 

OPTIONS:

 

1          Endorse the minutes and recommendation

2          Not endorse the minutes

3          Endorse the minutes with amendments

 

 

DISCUSSION:

 

See attached minutes.

 

Note: Ms Coral Hutchinson will provide secretarial support to the committee but is not a voting member.

 

 

CONSULTATION:

 

Nothing required

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no specific environmental sustainability issues.

 

Social

 

There are no specific social issues identified.

 

Economic

 

There are no specific economic implications from this report.

 

Risk

 

Nothing identified.


FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nothing identified

 

Source of fund and any variance to working funds

 

Nothing required at this point.

 

 

Attachments:

1View

18261/2008 Minutes of the AGM Community Services Committee held 8 July 2008

 

 

 


Ordinary Council Meeting - 7 August 2008

Report on Community Services Committee Annual General Meeting Minutes 8 July 2008

Attachment 1

18261/2008 Minutes of the AGM Community Services Committee held 8 July 2008

 

Present

 

Cr Paula Flack (Chairperson), Cr Sue Nash, Coral Hutchinson (NSC Manager Community and Cultural Services), Mari Webb, Marilyn Pearson, Anne Smyth, Jenny Zirkler, Mr Glen Robinson, Mr Paul Sekfy, Ms Moira Ryan, Ms Cathy Frost, Ms Phillida Harden, Ms Suzanne Holmes, Ms Kerrie Bowtell, Ms Denise Olsen

 

 

Housekeeping and Emergency Procedures

 

Emergency exit points, Evacuation Plan and location of facilities were addressed.

 

 

Apologies

 

Glenys Munro, Ross Chalmers, Vicki Fernance, Angie Evans, Ursula Donohue

 

 

Declarations of Pecuniary Interest/Disclosure of Interest

 

None declared

 

 

Minutes of the previous AGM10 July 2007

 

RECOMMENDATION: That on the motion of Cr Nash, and seconded by Ms Mari Webb the minutes of the previous AGM held on the 10 July 2007 be confirmed.

 

 

Chairperson’s Report and Overview of Committee Activities

 

Cr Flack gave a verbal report to the meeting which included:

 

An overview of changes to the way the committee has been meeting – ordinary meetings and community forums. Is the second year of the new approach.

Only 1 forum in 2008 however it was a fruitful exercise and there were a number of recommendations to the CSC and Council.

Starting to see tangible outcomes from the Committee’s work

Demonstrably a better process

 

Denise Olsen arrived at this point with the time being 2.49pm.

 

Cr Flack gave an overview of the committee’s objectives

Doing pretty well with meeting these, although there is always room to grow and improve

The committee hasn’t been undertaking a lot of work in regard to seeking grants

Committee may consider inviting the new Grants Officer to a future meeting to discuss opportunities to increase the community services budget

Chairperson’s Report continued

 

Hopes that the next year will see a strengthening of the process and that the forums continue to identify what is happening out in the community

 

 

Hoping the new Committee and a new Council in September will continue to respond to community needs and our socio-economic status and ageing community.

 

Referred to Economic Profile and that in reality there isn’t necessarily the growth in population that is often promoted for the Mid North Coast.

 

Kerrie Bowtell arrived at this point with the time being 2.51pm

 

Economic Profile shows that in the Nambucca Shire, Tertiary qualifications – lowest on the MNC; Labour Force and Employment – unemployment remains high – highest on MNC. These statistics are relevant to the CSC and its work.

 

Cr Flack thanks the outgoing Committee and commended them for embracing the new process. Particular thanks were extended to Kerrie Bowtell, Angie Evans and Glenys Munro for their assistance with organizing the forum; and to Coral Hutchinson for her guidance, expertise and administration support.

 

It was RESOLVED on the motion of Cr Flack seconded Denise Olsen that the Chairperson’s Report be accepted.

 

 

Election of Office Bearers and Confirmation of Committee

 

Cr Flack vacated the chair and the election of office bearers was chaired by the Manager Community and Cultural Services, Ms Coral Hutchinson.

 

Chairperson

There was one nomination being Cr Flack nominated by Cr Nash, seconded by Glenn Robinson who was declared elected unopposed.

 

Deputy Chairperson

There were two nominations being Angie Evans and Anne Smyth nominated by Cr Nash, seconded by Kerrie Bowtell, who were declared elected. The position will be shared and the chairing of meetings rotated as need be.

 

Secretary (non-voting)

Coral Hutchinson has traditionally acted as committee secretary/minute taker and the Committee requested that this continue. This is a non-voting role.

 


Election of Office Bearers and Committee continued

 

Committee members

 

All previous committee members expressed their agreement to stand again for nomination except for Marilyn Pearson who advised that she is unavailable for re-election as she is leaving the area. Ms Pearson thanked the committee for the work of the CSC and its support of community services at Council.

 

Cr Nash gave her personal thanks to Ms Pearson for her involvement in community services and with the Community Services Committee over a number of years, and also her support for and work in the development of the youth services in Nambucca Heads.

 

Ms Suzanne Homes representing Centrelink agreed to a nomination to the Committee.

 

It was unanimously agreed that Community Services Committee ordinary members for 2008-09 would be: Cr Sue Nash, Ms Jenny Zirkler (Macksville Health Campus), Ms Ursula Donohue (DoCS), Ms Mari Webb, Mr Paul Sekfy (Neighbourhood Centre Coordinator), Ms Glenys Munro (NV Community Services Council Inc), Ms Kerrie Bowtell (TAFE Outreach), Ms Suzanne Homes (Centrelink), Mr Glenn Robinson (Coffs Clarence Health Participation Forum), Mr Ross Chalmers (Regional Transport Co-ordinator), Ms Denise Olsen (Nambucca Valley Children’s Group Inc and Family Support Services)

 

 

General Business

 

CONFIRMATION OF MEETING VENUE, DATES & TIME OF MEETINGS

 

The following meetings were set for the coming year:

 

9

SEPTEMBER 2008

Ordinary meeting

11

NOVEMBER 2008

Ordinary meeting

10

FEBRUARY 2009

Community Forum

14

APRIL 2009

Ordinary meeting

14

JULY 2009

AGM + ordinary meeting

 

Ø  at 2.30 pm - 4.00 pm

 

 

Next AGM

 

Tuesday 14 July 2009 at 2.30 pm

 

 


Closure

 

AGM concluded at 3.07 pm

 

 

 

……………………………

CR FLACK

CHAIRPERSON

 

 


Ordinary Council Meeting

7 August 2008

Director Environment & Planning's Report

ITEM 10.5    SF285              070808         Report on Community Services Committee Minutes 8 July 2008

 

AUTHOR/ENQUIRIES:     Coral Hutchinson, Manager Community and Cultural Services         

 

Summary:

 

Attached for Council’s endorsement is a copy of the minutes of the Nambucca Shire Council Community Services Committee meeting held on Tuesday 8 July 2008.

 

The minutes of the meeting contain 1 recommendation which are reproduced as follows:

 

That on the motion of Paul Sekfy, seconded Cr Nash, that Council express its disappointment to the State Government at the lack of funding in the recent state budget in regard to core community services funding, including Supported Accommodation Assistance Program (SAAP), the Community Services Grants Program (CSGP), non-government child sexual assault services, family support services and Neighbourhood Centres.

 

 

Recommendation:

 

1          That Council write to the State Government to express its disappointment at the lack of funding in the recent state budget in regard to core community services funding, including Supported Accommodation Assistance Program (SAAP), the Community Services Grants Program (CSGP), non-government child sexual assault services, family support services and Neighbourhood Centres.

 

2          That the remaining minutes of the Community Services Committee meeting held on 8 July 2008 be noted.

 

 

OPTIONS:

 

1          Endorse the minutes and their recommendations

2          Not endorse the minutes

3          Endorse the minutes with amendments

 

 

DISCUSSION:

 

The Committee’s recommendation regarding the State budget has local relevance due to its potential to impact on the following community services which are funded under the various listed State Government programs:

 

·              Nambucca Valley Neighbourhood Centre (CSGP)

·              Nambucca Shire Crisis Accommodation Service (SAAP)

·              Nambucca-Bellingen Family Support Service (CSGP)

·              Nambucca Shire Council Aboriginal Community Development Officer (CSGP)

·              Nambucca Shire Council Youth Development Officer (CSGP)

·              Sexual Assault Counseling Service – outreaches from Coffs Harbour (CSGP)

 

Whilst there are no indications that the funding for these services will be affected directly by the State Government’s 2008-09 budget, the Community Services Committee members are concerned that the Government is merely maintaining the status quo and that at this level of commitment it will barely keep pace with the demand for services.

 


In its analysis of the 2008-09 State Budget, the NSW Council of Social Services (NCOSS) reports that after accounting for inflation, the real increase in the Department of Community Services budget is only 1.5%, and further, the expenditure only reflects initiatives previously announced by the Government including the Preschool Investment and Reform Plan, and out-of-home care places.

 

The report goes on to say that “There was no increase for the Community Services Grant Program (CSGP) as requested by NCOSS.  In real terms the CSGP budget has decreased by 1.5%.  The CSGP review identified additional funding was needed simply for “maintenance of effort” but this has not been included in the budget.”

 

In terms of SAAP, whilst the budget has increased from $117.18m state-wide in 2007-08 to $119.66m in 2008-09, this increase (of 2.1%) is less than the projected Consumer Price Index (CPI).

 

 

CONSULTATION:

 

Consultation in the preparation of this report has included representatives of the above-list local organisations which all express concern at the growing demand for services and the increasing levels of un-met demand in the community. 

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no specific environmental sustainability issues. 

 

Social

 

There are no specific social issues identified. 

 

Economic

 

There are no specific economic implications from this report.

 

Risk

 

Nothing identified

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nothing identified, however Council staff will be monitoring movements in external grants for the positions funded by the State Government.  Significant impacts on service delivery will be reported as appropriate. 

 

Source of fund and any variance to working funds

 

Nothing identified.

 

Attachments:

1View

18667/2008 - Minutes of the Community Services Committee held 8 July 2008

 

 

 


Ordinary Council Meeting - 7 August 2008

Report on Community Services Committee Minutes 8 July 2008

Attachment 1

18667/2008 - Minutes of the Community Services Committee held 8 July 2008

 

Present

 

Cr Paula Flack (Chairperson), Cr Sue Nash, Coral Hutchinson (NSC Manager Community and Cultural Services), Mari Webb, Marilyn Pearson, Anne Smyth, Jenny Zirkler, Mr Glen Robinson, Mr Paul Sekfy, Ms Moira Ryan, Ms Cathy Frost, Ms Phillida Harden, Ms Suzanne Holmes, Ms Kerrie Bowtell, Ms Denise Olsen

 

 

Apologies

 

Glenys Munro, Ross Chalmers, Vicki Fernance, Angie Evans, Ursula Donohue

 

 

Declarations of Pecuniary Interest/Disclosure of Interest

 

Cr Paula Flack declared a pecuniary interest in Item 1 Committee Recommendations and Council’s Subsequent Resolutions points 10, 11 and 12 relating to Council resolutions 5108, 8108 and 9108 because she is currently employed by the North Coast Area Health Service and left the meeting for these items.

 

Cr Sue Nash declared a pecuniary interest in Item 8 – Abigroup and Housing for Workers as her father-in-law has had commercial dealings with Abigroup and she has shared access as neighbours in the Industrial Estate Macksville. Cr Nash left the meeting for this item.

 

 

Minutes of Previous Meeting 29 April 2008

 

RECOMMENDATION: That on the motion of Cr Nash, seconded Ms Anne Smyth the minutes from the previous meeting held 29 April 2008 be accepted.

 

 

Business Arising

 

ITEM 1 – COMMITTEE RECOMMENDATIONS & COUNCIL’S SUBSEQUENT RESOLUTIONS

 

The following matters recommended by the CSC were resolved by Council on 15 May 2008:

 


ITEM 1 – COMMITTEE RECOMMENDATIONS & COUNCIL’S SUBSEQUENT RESOLUTIONS
 continued

 

1        Committee Membership

 

Council’s endorsement to the CSC of Ross Chalmers, Anne Smyth, Glenn Robinson and Paul Sekfy was noted.

 

2        Social Inclusion and Mid North Coast Group of Councils Meeting

 

It was noted that Council’s General Manager or Mayor, will take forward to the MNCGOC the CSC views on social inclusion. No date set for this as yet.

 

3        Council’s Website

 

Council is now actively promoting its website and the link to the Nambucca blog has been created.

 

4        Community Information

 

The Committee was advised that because its recommendation lacked any specific details of how this is to happen the implement of this resolution is still being discussed as it may impact on staff resources, depending on what approach is taken.

 

5        Skills Centre

 

The CSC’s support for this was noted by Council.

 

6        Library Operations

 

The outcomes of the Management Plan and Budget were noted. Council staff are looking at the options for Saturday morning opening, particularly how to provide a weekend service at both libraries – perhaps on a rotation.

 

7        Skate Park

 

Cr Flack briefed the Committee on the outcomes of the 2008-09 Budget and Management Plan and reported that notice of motion that the draft Section 94 Plan includes the additional funding to complete the Skate Park, was supported by Council.

 


ITEM 1 – COMMITTEE RECOMMENDATIONS & COUNCIL’S SUBSEQUENT RESOLUTIONS
 continued

 

8        Delegation to Council

 

Angie Evans represented the Committee at the 5 June Council meeting.

 

9        Draft Workplace Equity and Diversity Strategy

 

Council noted the CSC’s support for the strategy. Still awaiting endorsement by Council’s Aboriginal Community Advisory Committee.

 

Cr Flack vacated the chair for the following items and left the Chamber – the time was 3.27pm

 

Anne Smyth chaired the meeting for these items.

 

10      Skilled Health Workers and Ageing Workforce

 

Council’s support in principal was noted.

 

Phillida Harden left the meeting at this point with the time being 3.29pm

 

11      Advocacy on Health Issues

 

The Committee noted that the Management Community and Cultural Services took these issues to the North Council Area Health Service Advisory Council meeting at Council on 9 May 2008. Details of the issues and feedback from the CEO Chris Crawford was circulated and noted by the Committee. A letter from confirming this feedback has been received by Council.

 

Glen Robinson reported that will table the issues at the Coffs Clarence Community Participation Forum meeting in 2 weeks and he will report any new responses to the committee.

 

12      CSC Role regarding Health

 

Following a question as to why the CSC was discussing health issues, Council noted that it was part of the Committee’s role.

 

Cr Flack re-entered the meeting at this point and resumed the Chair with the time at 3.35pm.

 

 


Correspondence

 

Out - Submission to Council regarding the 2008-09 Management Plan and Budget.

 

Moira Ryan and Cathy Frost left the meeting at this point with the time being 3.36pm

 

 

General Business

 

ITEM 2 – UPDATE FROM ALCOHOL ACTION IN RURAL COMMUNITIES (AARC) PROJECT:

 

Ms Kerrie Bowtell briefed the meeting on the Grafton project. Is a tight research project with the community. The Clarence Police have identified times when they can target initiatives to tackle hot spots and this approach appears to be working.

Appears to be a lot of initiatives around binge-drinking and related issues on alcohol at the moment.

Kerrie will keep in touch with the Clarence project and provide feedback to the committee.

 

 

Members’ Reports

 

ITEM 3 – NEIGHBOURHOOD CENTRE

 

The Commonwealth government Department of FACSIA has provided $50,000 for an additional year for the Living Skills project – a practical hands-on approach to support parents – includes things like budgeting, nutrition.

A student and volunteer are working on a women’s social group – looking at needs, picking up on work that has happened in the past, what can we do to support women in need.

Issue of Homelessness – NVNC has been actively involved in recent processes

 

Philida Harden re-joined the meeting at this point - 3.43pm

 

Bellingen-Nambucca Housing Forum – is a Day of Action in August in Bellingen, however in Nambucca will be focussing on promotion of the Crisis Accommodation Service. Aprox 15 people per week in housing crisis. Are doing what is effectively agency work for the Department of Housing due to the lack of an office in the area.

State budget very disappointing for funding for Supported Accommodation Assistance Program (SAAP) which funds the Crisis Accommodation Service and the Community Services Grants Program (CSGP) – no substantial increases again despite reviews of the program.

 


ITEM 3 – NEIGHBOURHOOD CENTRE continued

 

Community concern regarding a recent meeting to attempt to provide assistance to needy families was reported to the CSC – are many existing services in the community set up to assist these people already. Can Council provide a point of co-ordination for community information to prevent duplication of services and activities?

 

Committee agreed that community contact information will be included as a topic for discussion at the February community forum.

 

RECOMMENDATION: That on the motion of Paul Sekfy, seconded Cr Nash, that Council express its disappointment to the State Government at the lack of funding in the recent state budget in regard to core community services funding, including Supported Accommodation Assistance Program (SAAP), the Community Services Grants Program (CSGP), non-government child sexual assault services, family support services and Neighbourhood Centres.

 

ITEM 4 - COFFS CLARENCE HEALTH PARTICIPATION FORUM

 

Glenn Robinson reported that the breast screen unit will no longer coming down this way, has requested a please explain. Area Health have responded that they have established a fixed facility at Coffs Harbour and that it has determined that outreach services will be delivered to areas outside 1 hour of the fixed centres.

CSC members have been told that there is much better equipment at the fixed centres

There is a petition at the NVNC objecting to the removal of the service.

Council is writing a letter to object – some of the issues of concern are that many people don’t have a car, there is a lack of public transport, cost of petrol. Seeing the bus is more effective at getting people into the service – a reminder letter to have a breast screen isn’t necessarily going to evoke a response (out of sight, out of mind).

 

ITEM 5 - CENTRELINK

 

Cathy Homes introduced herself – she is Veteran’s Affairs Community Support worker - based in Coffs covering 3 LGAs.

 

ITEM 6 - MACKSVILLE HEALTH CAMPUS

 

Jenny Zirkler provided an update which included:

 

·        NCAHS has got funding for another 1.5 community nurses for in-home hospital care

·        Area of need doctors – going through the rigorous process of interviewing and assessment, will know in August, currently employing locums, are currently 5 Medical Officer servicing the hospital


ITEM 6 - MACKSVILLE HEALTH CAMPUS continued

 

·        Have a nurse practitioner in Emergency Department

·        Looking to establish a coffee shop at the hospital, currently fundraising

·        Met all targets for surgery

·        Upgraded Central Sterilising Unit

·        Has been applying for funding for training, has been reasonable successful

·        Growing Our Own – briefed the committee on the main concepts

·        Hospital takes 2 trainee enrolled nurses each year

 

ITEM 7 - NAMBUCCA VALLEY CHILDREN’S GROUP AND FAMILY SUPPORT

 

Denise Olsen reported that due to the establishment of a competing service in Macksville their Vacation Care service may not continue. A lot of their support services have waiting lists.

 

ITEM 8 - ABIGROUP AND HOUSING FOR WORKERS

 

Mr Paul Sekfy advised the meeting that he had heard that Council has approached the Department of Housing to assist with the influx of workers coming to the new Abigroup industry being established in Macksville. Asked was this the case?

 

Cr Nash declared a pecuniary interest in this item and left the Chambers for the discussion, the time was 4.13pm

 

Jenny Zirkler left at the meeting at this point.

 

If this has happened then perhaps it shows Council has a greater awareness of the need to tackle issues relating to housing when growing and promoting industry, as it potentially displaces local people already finding the housing market very tough and renting very competitive.

 

Cr Sue Nash returned to the meeting at 4.16pm

 

 

Next Meeting

 

An ordinary meeting, Tuesday 9 September 2009 at 2.30 pm at the Council Administration Centre.

 

 


Closure

 

The meeting was declared closed at 4.18pm

 

 

 

 

…………………………

CR PAULA FLACK

CHAIRPERSON

 

 


Ordinary Council Meeting

7 August 2008

Director Environment & Planning's Report

ITEM 10.6    SF283              070808         Report on Access Committee Minutes 22 July 2008

 

AUTHOR/ENQUIRIES:     Coral Hutchinson, Manager Community and Cultural Services         

 

Summary:

 

Attached for Council’s endorsement is a copy of the minutes of the Nambucca Shire Council Access Committee meeting held on Tuesday 22 July 2008.

 

The minutes of the meeting contain 2 recommendations for Council’s attention which are reproduced as follows:

 

Business Arising

 

RECOMMENDATION: That on the motion of Dot Secomb and seconded Margaret Hutchinson, Peter Shales be welcomed to the Access Committee as a member.

 

Members Reports

 

Review of access on the pavement area near Webbs and the Chinese restaurant in Partridge Street Macksville

 

RECOMMENDATION: Moved Dot Secomb and seconded Margaret Hutchinson that Council be asked to look at this site with a view for improvement.

 

 

Recommendation:

 

1          That Council endorse the membership of Mr Peter Shales to the Nambucca Shire Council Access Committee.

 

2          That Council staff review the access in and around the area between the Chinese Restaurant and Webb’s service station in Partridge Street Macksville with a view to improving accessibility in this area.

 

3          That the remaining minutes of the Access Committee meeting held on 22 July 2008 be noted.

 

 

OPTIONS:

 

1          Endorse the minutes and their recommendations

2          Not endorse the minutes

3          Endorse the minutes with amendments

 

 

DISCUSSION:

 

Partridge Street Macksville

 

The minutes note the access problems as being lack of lighting and gravel from the unsealed car park at the rear of the Chinese Restaurant washing onto the pavement.

 

In fact access in and around this area is complicated by a number of changes in gradient and surface finish. When travelling east along Partridge Street, the footpath actually stops at the eastern edge of the restaurant building and is then followed by a lengthy vehicle access to parking for the restaurant, real estate agent and law firm; across Hardges Lane and then the vehicle access into Webbs. Access is then via the grass verge or on the roadway itself.

 

There is also no footpath along the southern side of Partridge Street which would offer an alternative.

 

Note: improvements to this area may require construction work and a specific funding commitment. Therefore the matter is referred to Council, rather than direct into the customer request system which would be the case for minor problems.

 

 

CONSULTATION:

 

Director Engineering Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no specific environmental sustainability issues.

 

Social

 

There are no specific social issues identified.

 

Economic

 

There are no specific economic implications from this report.

 

Risk

 

The removal of barriers to people with disabilities reduces the risk of complaint against Council for lack of accessible facilities. Improvements to access may also reduce the risk of injury eg through trips and falls.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Specific funding may be required if construction work is required to improve access in Partridge Street.

 

Source of fund and any variance to working funds

 

Nothing required at this point.

 

Attachments:

1View

18853/2008 - Minutes of the Access Committee held 22 July 2008

 

 

 


Ordinary Council Meeting - 7 August 2008

Report on Access Committee Minutes 22 July 2008

Attachment 1

18853/2008 - Minutes of the Access Committee held 22 July 2008

 

Present:

 

Cr Chris Waller (Chairperson), Coral Hutchinson (NSC Manager of Community & Cultural Services), Dot Secomb (Blind Citizens Australia), Alba Skye, Les Small and Matt Sullivan (Nambucca Valley Phoenix Ltd), Margaret Hutchinson, Peter Shales, Michelle Donges.

 

 

Apologies:

 

Cr Martin Ballangarry, Keith Davis, Tracey Mills (Nambucca Valley Phoenix Ltd). Jennifer Croaker (Guide Dogs NSW/ACT), Frank Probert, Lyn Foster

 

 

Housekeeping and Emergency Procedures

 

The meeting was briefed on emergency evacuation exits and meeting points, the location of facilities, and pecuniary interests.

 

 

Declarations of Pecuniary Interestnone declared

 

 

Minutes of Previous Meeting24 June 2008

 

Note: Amendment to the minutes, that the briefing on the housekeeping and emergency procedures was made by Margaret Hutchinson & not Cr Chris Waller.

 

RECOMMENDATION: That on the motion of Dot Secomb and seconded Margaret Hutchinson, the minutes of the previous meeting be accepted.

 

 

Business Arising:

 

1        Cnr Winifred & Princess Sts, Macksville

Trial line marking will be applied to the edge of the traffic lane at the corner of Winifred & Princess Sts Macksville following Council direction from its 3 July meeting. This should discourage cars and trucks from cutting the corner and endangering pedestrians at this busy loading bay and intersection.

 

2        Keep Left signs on Pedestrian Refuges, Nambucca Heads

To improve visibility and safety for pedestrians “Keep Left” signs on pedestrian refuges in and around Bowra St Nambucca Heads will be replaced. Council’s Signs Officer will be installing long thin signs in place of the rectangular “landscape” orientated existing signs. Council’s engineers are assessing these sites.


3        Bowraville Access and Blackspot Report

Council’s engineers have now received digital copies of photographs of the sites in the report and are followed this up. 

 

4        Disability Action Plan

The planned Access forum for 26 August has been moved to 23 September to allow for the availability of a Council Health & Building Surveyor and Engineer. The proposed time is to be from 9.30am to 12pm. The draft Action Plan is scheduled for completion by December 2008. A planned Dementia information session will be on the same day following the forum.

 

5        Mobility Maps

Maps are now amended and have been distributed to the Tourist Information Centre. They will soon be on the Council website.

 

6        Welcome to Peter Shales

Welcome and congratulations to Peter Shales on joining the Access Committee.

 

RECOMMENDATION: That on the motion of Dot Secomb and seconded Margaret Hutchinson, Peter Shales be welcomed to the Access Committee as a member.

 

 

Correspondence

 

IN           Coffs Harbour Access Advisory Comm. – agenda 4/7/08 & 1/8/08, minutes 6/6/08, 4/7/08.

              Bellingen Shire Council Access Comm. – agenda 10/7/08 & minutes 8/5/08.

OUT       Nil

 

 

General Business

 

5        Program of Appliances for Disabled People (PADP)

The enquiry by the NSW Government’s General Purpose Standing Committee No 2 into the Program of Appliances for Disabled People is accepting submissions until 3 September. Comments on all aspects of this program will be considered. Send via: www.parliament.nsw.gov.au or in writing to: The Director, General Purpose Standing Committee No 2, Parliament House, Macquarie St, Sydney NSW 2000, or by fax: (02) 92303416.

 

6        Meeting of Mid North Coast Access Committees

The next meeting will be on Thursday 7 August at Coffs Harbour City Council. Additional items for the agenda are welcome. A common issue for discussion is Disability Action Plans. The MLAK system is also still being trialled.

 


7        Disability Action Plan Review

The following priority areas were reviewed as part of the Action Plan; Staff Training, Information about Services & Participation. Councils new Workplace Equity and Diversity Strategy will adequately address parts of the Staff Training priority area of the Disability Action Plan. The Information about Services section is an evolving area with new technology. Website accessibility is an area to improve. Some good websites discussed were:

www.police.nsw.gov.au

www.ncahs.gov.au

www.coffsharbour.nsw.gov.au

www.newcastle.nsw.gov.au

 

Council’s hearing loop is provided for meetings. Community inclusion is a priority issue. Several Disability Action Plans from other Councils and organisations were distributed for members to view.

 

 

Members Reports

 

§   Human Rights Handbook for People with Developmental Disability and Budget information for disability funding.

 

§   The pavement area near Webbs and the Chinese restaurant In Partridge St Macksville is difficult to navigate at night as it is not lit by street lights. The rear carpark is gravel which spreads onto the pavement which is also breaking up.

 

RECOMMENDATION: Moved Dot Secomb and seconded Margaret Hutchinson that Council be asked to look at this site with a view for improvement.

 

§   Loose gravel in Adam Lane Bowraville at the back of Nambucca Valley Phoenix is providing a slip hazard for people with a disability boarding buses. A customer service request will be placed by the Phoenix reps.

 

§   Providing information for new councillors on the role of the Access Committee and legislative mandates was discussed.

 

§   Accessibility to the new Bawrunga Medical Centre behind Nambucca Plaza needs checking, Peter will investigate.

 

§   The time allowed for people crossing at the traffic lights on the Pacific Highway at Macksville is too short for the elderly or people with mobility problems. This issue could be included at the Regional Disability Area meeting to which an RTA representative will be attending soon. The Combined Access meeting would be another venue to raise this.

 

 


Next Meeting

 

Tuesday, 26 August 2008 at Council’s Administration Centre in Princess Street, Macksville at 2.00 pm. Dot and Coral will be apologies.

 

 

Meeting Closure

 

There being no further business, the meeting was declared closed at 3.20 pm.

 

 

 

 

 

..........................................

Cr Chris Waller

CHAIRPERSON

 


Ordinary Council Meeting

7 August 2008

Director Environment & Planning's Report

ITEM 10.7    SF29                070808         Report on Clarence Regional Library Strategic Plan

 

AUTHOR/ENQUIRIES:     Coral Hutchinson, Manager Community and Cultural Services         

 

Summary:

 

Circularised is a copy of the draft CRL Strategic Plan which is being presented to Council for endorsement. This report provides a context for the Plan and an overview of how it will operate.

 

Over the past months the Clarence Regional Library Committee of Management has been developing a more strategic approach to library services, including how to manage increased demand for services, reach the people who need library services but don’t access them, as well how to tackle and adapt to changing technology. Currently planning for CRL is within an annual local-government style management plan framework as opposed to a longer term look at where library services should head and how to efficiently and cost-effectively get there.

 

The CRL Strategic Plan will guide the direction for the library network for the next ten years; and once it is adopted, work will commence on more detailed Operational Plans which include actions and budgets. These may be at the regional, local government area or library level, as not all libraries or councils offer exactly the same library services. These will be brought to Council for endorsement at a future date.

 

In effect, the adoption of the Strategic Plan will represent ‘in-principle’ support for the initiatives outlined, rather than immediately committing Council to the financial implications.

 

A similar report to this is also being presented to Nambucca’s partner Councils of Bellingen and Clarence Valley with recommendations that they too endorse the Plan.

 

The Clarence Regional Library Committee of Management is recommending endorsement of the Plan by the three Councils.

 

 

Recommendation:

 

1        That Council endorse the draft Clarence Regional Library (CRL) Strategic Plan which will guide the direction of the regional library network for the next ten years.

 

2        That Council note, it will have an opportunity to monitor, manage and oversee the implementation of the Strategic Plan via an Operational Plan or Plans and associated actions and budgets, which will be brought to Council for endorsement at a future date.

 

 

OPTIONS:

 

1        Nambucca Shire Council endorses the draft CRL Strategic Plan, and then receives details of an associated Operational Plan and its Business Cases via reports at a future date.

 

2        Council endorses the Plan subject to changes, inclusions or amendments

 

3        Council doesn’t endorse the Plan

 

Option 1 is preferred, based on the experience of not only the library staff, but also the long-standing CRL Committee members. Without the endorsement of a longer term strategic plan, council library services will be subject to the variances and uncertainties which result from year-to-year planning.

 


DISCUSSION:

 

Background to Developing the Plan

 

The Clarence Regional Library Committee at its meeting of 15 February 2008, endorsed the development of a strategic plan for the regional library network. The completed plan would then be reported to the 3 partner Councils for their endorsement.

 

A comprehensive consultation was undertaken in the development of the plan including:

 

·              A Library Staff Survey;

·              A budget briefing and discussion at the Committee meeting on 23 May 2008;

·              Individual and group interviews with all staff, CRL Committee members and relevant Council Officers;

·              A workshop with staff and CRL Committee members to guide the development of a vision, mission and potential strategies;

·              A random Library User and Non-User survey across all partner Council areas;

·              Development of a working draft and further discussions with library staff and the CRL Committee of Management; then

·              Amendments to the draft plan incorporating feedback from all participants.

 

The development of the Strategic Plan also took into account the following: the review undertaken by the State Library of NSW, statistical data from Public Library Statistics 2006/07, and other relevant strategic documents from the participating Councils eg Social Plans, Cultural Plans.

 

10-Year Plan

 

The Strategic Plan is a guiding document which provides direction over a ten-year timeframe. As such, the proposed strategies should foreshadow substantive changes and improvements in library services, whilst allowing flexibility in the timeframes and in how changes are brought about at the regional and local level.

 

The Plan will also be subject to regular reviews to ensure it remains relevant as changes in the social environment and within local communities may render some strategies redundant or propose new ones to address emergent issues. Any proposed substantive changes will be presented by the CRL Committee to each partner Council for endorsement.

 

A Series of Sub-plans to Guide Implementing and Resourcing the 10-Year Plan

 

Once the Strategic Plan has been endorsed by all partner Councils, work on the required actions plans will commence. Actions will be outlined in a series of Operational Plans for the Regional Library which may have a two or three year life. Each Operational Plan will then determine the annual Work Plan for the Regional Librarian and become the reference point for future decisions by the CRL Committee.

 

It is expected that for those initiatives that have a significant financial cost, a business case will be developed for consideration by partner councils prior to any decision.

 

The Operational Plan for the Regional Library will recognise those strategies which are within the scope of operation of the Regional Library itself and those which can only be addressed by the partner Councils. For example, the Regional Library deals directly with the collection, while the three Councils deal with buildings, staffing and operating hours.

 

Therefore it is anticipated that the Operational Plan for the CRL will be complemented by Operational Plans for each of the partner Councils’ libraries. This should ensure that local circumstances and preferences can be addressed and reflected within the broader direction of the CRL. (Refer to the following diagram.)

 

All Operational Plans will be subject to endorsement by the partner Councils as they are progressively developed over the life of the Strategic Plan. Indeed, they will represent the milestones in achieving the goals of the Strategic Plan.

 

 

Organization Chart

 

 

Clarence Regional Library Strategic Directions 2008 – 2018

 

Our Purpose

 

The Clarence Regional Library Service aims to provide: a contemporary, welcoming, responsive and inclusive library service to the communities of Clarence Valley, Bellingen and Nambucca; and services that are sustainable, equitable and accessible.

 

Our Vision

 

A recognised and valued provider of services, collections and programs that help build community cohesion and capacity and provide opportunities to connect to the community and the world.

 

A regional library service that:

 

·              Facilitates and provides targeted and relevant educational opportunities

 

·              Helps connect the community with the past, the present and the future

 

·              Is committed to the free flow of information and ideas to inform, inspire and feed the communities’ imaginations

 

·              Is a trusted and valued source of information

 

·              Is considered an investment in the well-being and success of the community – not a cost


Strategic Focus

 

1          Customer Service delivery, which encompasses collections, programs and activities, service delivery and charters, marketing, promotion and access

 

2          Learning and Growth, which encompasses staff professional development, skill and competency identification, staff recognition, celebrating success and team focus

 

3          Business Systems and Management, including standards, policies, procedures, guidelines, communication and organisational structure (including, roles and accountabilities)

 

4          Resourcing, which includes financial management and performance, asset management, staffing (human resources)

 

The Plan Recommendations

 

The draft Strategic Plan contains 46 recommendations under a range of different operating areas. Not all libraries offer the same levels or range of services and therefore some of the listed recommendations may be more relevant to one Council than the others. Some of these will require action at all levels of the network eg the Committee, the member Councils, Library Headquarters and branch library staff. Others will require action at 1 or 2 levels.

 

Examples

 

Recommendation 4: “The Information Services Librarian implements a regular schedule of visits to all the branches, to follow up training, at least twice each year.” The operational plan may identify that no additional resources are required by member Councils to action this recommendation and therefore this would be arranged by Library Headquarters in collaboration with branch staff within existing salary, travel and resource budgets.

 

Recommendation 7: “That a new position of Children’s and Youth Services Librarian is established and that this position co-ordinates children’s programs and services across the region.” The Operational Plan will identify that “X” new resources and finances are needed to support this position at Headquarters and therefore the appropriate business case will need to be developed and presented to the member Councils. If supported, the position would be established and the worker employed by Clarence Valley Council (as the host Council), if not then the position would not be created. (Note: This proposal was rejected in 2007 by the CRL Committee of Management on behalf of the 3 Councils.)

 

Recommendation 15 and Objective 1.1 (e) “Conduct a feasibility study to determine expansion of mobile library services within the Clarence Valley; and introduction of a similar service to Bellingen and Nambucca LGA’s.” Operation of the Mobile Library service is currently funded by Clarence Valley Council (with a contribution from Coffs Harbour City Council (CHCC) to cover a small portion of that LGA). This operates in a similar way to all other branches, in that the Council where the library branch is located is responsible for staffing, building and utilities, insurances, building maintenance. The 3 member Councils contribute to books stock and operation of a regional network. Bellingen and Nambucca Council DO NOT currently subsidise the Mobile Library and therefore when the Operational Plan is established to cover this recommendation, its associated business case is likely to identify that this would require significant financial backing from Nambucca and Bellingen Shires.

 

 

CONSULTATION:

 

Clarence Regional Library Committee of Management

Council Library staff

Clarence Valley Council Executive Officer, Clarence Regional Library


SUSTAINABILITY ASSESSMENT:

 

Environment

 

The proposed Strategic Plan for the CRL is underpinned by the principles of facilitating social cohesion; respecting past, present and future values; supporting activities that will have an enduring benefit for our community; being transparent in our processes; and endeavouring to integrate the many facets of individual and community life.  

 

Guiding Sustainability Principles:

 

The key principles relevant to the development of CRL Strategic Plan include:

 

·              Supporting social and intergenerational equity;

·              Encouraging community involvement and awareness;

·              Taking a precautionary and anticipatory approach; and

·              Focusing on continuous improvement.

 

Social

 

The strategies related to the resources of the Regional Library aim to ensure up-to-date information for residents in relation to education and recreational pursuits. They provide a link to the past and pathway to our individual and collective futures. They endeavour to ensure that the interests and needs of our diverse community are represented in the services and resources that are offered and are accessible to current and future populations. Our libraries must be a primary means of ensuring inclusion for all in our community and presenting opportunities for improved life chances.

 

The Strategic Plan recognises the need to ensure that the community has access to quality spaces which are well located and accessible to all.

 

Economic

 

The Strategic Plan includes a specific focus on maximising the use of existing and future resources to provide quality and contemporary library services to the Regional Library Network. The resources of our libraries are also focused on supporting life-long learning of our residents thereby assisting them in their efforts to gain meaningful work and employment.

 

The concept of a regional library network incorporating Coffs Harbour City Council was raised throughout the development of this Plan, however the CRL Committee, the regional library staff and planning consultant felt that it was outside the concept of this planning exercise. Further, it is largely unknown whether this would bring about a positive economic outcome for the 4 Councils. There continues to be discussion at the CRL Committee level and at the meeting on Thursday 24 July, it was decided that a preliminary report would be prepared for the next meeting, which would commence a process of collecting information to assist with the feasibility of the concept. For example: what does CHCC spend on libraries?, how old is their bookstock? etc.

 

Risk

 

Strategic planning is not without its risks, which vary from creating unrealistic expectations to not daring to aim high enough, however there are no major risks identified as emanating from this report.

 


FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Libraries currently receive funding from the following sources:

 

·              Direct contribution by local government

·              NSW State Government – per capita, local priority and library development grants

·              One-off external grants eg for specific projects

·              Fund raising and donations

·              Fee for Service where permitted by the Library Act

 

While the financial implications of the Strategic Plan have not been assessed at this stage, the preliminary analysis identifies areas where additional funding may be required. The key items include:

 

·              A regular User and Non-User survey, approximately every 2 years to determine community satisfaction;

·              A marketing and promotions strategy to maximise the benefit derived by the community from their investment in library resources;

·              A regular whole-of-region staff meeting and development day, possibly every 6 months;

·              Regional branding;

·              Potential expansion of outreach services; and

·              Continuous development of the collection.

 

How these strategies are delivered will determine their costs. Indeed the Strategic Plan also includes exploring and exploiting a range of opportunities for alternative sources of income for library services thereby minimising the cost of potential initiatives for partner Councils.

 

Source of fund and any variance to working funds

 

Nothing identified.

 

Attachments:

1View

CRL Strategic Plan - Circularised Document

55 Pages

 

 


Ordinary Council Meeting - 7 August 2008

Report on Clarence Regional Library Strategic Plan

Attachment 1

CRL Strategic Plan - Circularised Document

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Report on Clarence Regional Library Strategic Plan

 

 

 

CRL Strategic Plan - Circularised Document

 

55 Pages

 

  


Ordinary Council Meeting

7 August 2008

Director of Engineering Services Report

ITEM 11.1    RF440              070808         Bowra Street, Nambucca Heads - On Street Dining

 

AUTHOR/ENQUIRIES:     Bruce Redman, Director Engineering Services         

 

Summary:

 

The motion to approve the fabrication and placement of a relocatable dining platform for use by the Infusion Café was lost at Council’s meeting on 6 March 2008.

 

It was resolved to seek a response from the Café operator on funding the work.  The response was that they would be happy to pay a lease fee.  The lease fee has been calculated at $44.70 per week after a phase in period.

 

 

Recommendation:

 

That Council agree in principal to the fabrication and placement of a relocatable dining platform on two parking bays in front of Infusion Café to enable further consultation to be undertaken on the following terms:

 

·              A lease of $44.70 per week with no phasing

·              Payment of the applicable table rate

·              Payment of the applicable table rate in addition to the fee

·              Provision of appropriate Public Liability Insurance by the Lessee

 

 

 

OPTIONS:

 

1        As recommended.

2        Phase in the charge.

3        Approve without further consultation.

4        Not proceed.

 

 

DISCUSSION:

 

At Council’s meeting on 6 March 2008 it was resolved as follows:

 

·              That Council refuse the application for on street dining.

·              That Council write to the operator and ask if they would consider funding the platform and then proceeding with previously resolved consultation.

 

In response to the letter on funding the owner of Infusion Café responded:

 

“I would like Council to know that I have never expected to be allowed to use this area at Council’s expense!  I am very happy to use it on lease from Council, as per the letter I received from your Engineer, Mr Bruce Redmond, but with no payments during the first 12 months.  This way, I will be paying back the Council and ratepayers will not be out of pocket.  They will, in fact, be then provided with an extra outside dining space without their Council having to pay for it.”

 

That letter referred to Recommendation 2 of the report whereby Infusion Café be given use of the platform at no charge for twelve (12) months with future payments based on the lease value of the extra footpath space and reimbursement of a component of the lost parking at 25% of the lease value in 2009, 50% in 2010 and a review of all footpath leasing in 2011.

 

The construction cost is $12,000 and the value of the carparks (2) is $8,752 as per the contribution plan.  No charge is made for the footpath space but the standard charge for tables and chairs applies.

 

The platform will have a life of 10 years for the cost of contribution, the carparks will be required in 10 years.

 

Annual cost

 

Contribution                              $1,200.00 ($12,000/10)

Carparking                                $   875.20  ($8,752/10)

Maintenance                             $   250.00

                                               $2,325.20 pa

                                               $     44.70 pw

                                              

The intention was not to charge for the first year, 25% year 2, 50% year 3 then 100% to encourage the growth of footpath dining.

 

Year 1                                      $  0

Year 2                                      $11.20 per week

Year 3                                      $22.35 per week

Year 4                                      $44.70 per week

 

CPI will need to be applied to the calculations.  This weekly fee is reasonable and be introduced straight away.

 

The Nambucca Heads Chamber of Commerce and Industry Inc has again expressed support for allowing Infusion Café to have footpath dining outside of their premises.

 

Council’s decision is whether or not to allow the dining platform and fund the construction as part of the streetscape improvements.  If this is agreed then Council has resolved to carryout further consultation.  Previous consultation included the Nambucca Heads Chamber of Commerce and Industry, the adjacent businesses to the north and south and customers of the shop.

 

The extended consultation would include concept plans displayed in the window and direct mail to each Bowra Street business.

 

 

CONSULTATION:

 

·              Nambucca Heads Chamber of Commerce and Industry Inc

·              Infusion Café

·              Original consultations of adjacent businesses

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

No change

 

Social

 

Provides improved facilities for shoppers in the Nambucca Heads CBD

 

Economic

 

The upgrading of Bowra Street is aimed at generating greater business in the CBD. Increasing footpath dining is considered to one way of generating extra business and “life” in the area.

 

 

Risk

 

The platform may have to be relocated if business use changes.  The platform will have to be protected from traffic.

 

The owner has agreed to relocate existing tables to the edge of the footpath away from the shop front to improve access for the visually impaired.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets